AKKA Technologies : Working remotely

REMOTE WORKING

Best practices

ME

IN REMOTE WORKING

26/03/2020

WORKING REMOTELY? HERE'S WHAT

YOU'LL NEED:

Install tools to communicate with colleagues: Skype or Teams

Make sure you have a dedicated working space at home but also allow a place to relax- leave the working space while taking a break

Be disciplined: keep away personal distractions during the timeslots you work

Keep your normal working rhythm: allow yourself breaks and disconnect when finishing in the evening

Align with your manager the weekly to do list

to assure business as usual

Make sure your phone number is in your email signature

Best practices in remote working

learning video:

26/03/2020

Remote working

HOW TO STAY MOTIVATED

Humanize the communication: rather

than sending mails, pick up the phone, use skype/Teams (with camera)

Schedule regular meetings with the team virtually to avoid "out of sight, out of mind"

Don't change your usual habits- wake up at the same time and get dressed before starting work to kick off the working day

Call in on your colleagues (outside your team) for an informal

chat: how are you doing today?

Don't cancel your face-to-face meetings but transform them to Skype/Teams meetings

26/03/2020

Remote working

HOW TO BE PRODUCTIVE

Build boundaries with loved

ones - discuss your work schedule and present the working hours/free time

Manage interruptions-	If you share the house with
put extra buffer space in your	family members, room mates,
day (1,5h/day)	agree on ground rules to "work
	in the same area" such as use
	of specific rooms, use of
	headphones, etc

26/03/2020

Remote working

WORK-LIFE BALANCE- STAY HEALTHY

Book time for your personal activities

Continue to learn and improve - take moments to improve your knowledge in specific area online e-learning etc.

Sleep

enough

Keep

moving!

Maintain

1. varied diet

Make time for your family: organise an evening to play board games, share stories, organise an "E-apératif with those at distance

Structure your day: keep habits or find solutions for habits that are not longer possible because

of the quarantine

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Remote working

ME AS MANAGER FOR A REMOTE TEAM

26/03/2020

LEADING A VIRTUAL TEAM

1	2	3	4	Leading at a
Align on procedures	Assure your team that they	Emphasize personal	Schedule regular meetings	distance
learning video:
	can count on you to help	interactions: make more	with the team: virtually to
	them manage issues	time for it!	avoid "out of sight, out of
			mind"

7	6	5
Encourage team member to	Recognizing at a distance - share	Foster equality and
organise informal interactions	success by mail, involve complete	transparency - communicate
to stay in touch "Team Breakfast,	team & be consistent	exceptions and involve the whole
lunch or coffee break"		team

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Remote working

MANAGING WORKLOAD AND DELIVERABLES

12

3

4

SET CLEAR GOALS

AND PRIORITIES FOR THE TEAM

• Emphasize the team's objectives and individual roles of your team: identify who does what and who they can contact in case of questions
• Always communicate fully with the whole team, recap and let

them share challenges. Keep on

sharing!

PROVIDE FEEDBACK

TO A REMOTE

EMPLOYEE

• Set up regular meetings to advocate feedback (1 to 1)

by videocall: they should be

your priority

• Give enough time for the employee to talk - strive for open & honest communication

COMMUNICATE CHANGE

• • Communicate all changes immediately!
• Can be done by email to give summary of change but followed by a team meeting for them to share

USE A VIRTUAL WHITE BOARD: PLANNER ON MICROSOFT TEAMS OR

TRELLO

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Remote working

LEADING A VIRTUAL TEAM

BEFORE THE MEETING

Set clear expectations of virtual behavior and share this with everyone

• No multitasking: " Turn of notifications, put away phone
• Make your workspace productive: silent work environment

Determine the agenda and the desired outcome before the meeting

• Share the material before the meeting (PowerPoint with minimum slides possible)
• Have a timeline for each topic of your meeting (have a timekeeper)
• Share accountability for the success of the meeting with everyone

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Remote working

LEADING A VIRTUAL TEAM

DURING THE MEETING

• Wait longer for input - pause enough to let them share
• Manage participation- state that participation is desired
• Create feedback loops - ask people questions, ask for interaction
• High time constraint: reduce time of meeting
• End the meeting with an action plan

Want to look more into this topic? Follow the complete learning path:

26/03/2020

Remote working

STAY SAFE, STAY HOME