REQUEST FOR PROPOSAL FOR PROVISION OF CORE BANKING (T24) LOCAL TECHNICAL ASSISTANCE/CONSULTANCY SERVICES FOR CENTRAL BANK OF KENYA

BANKI	CENTRAL
KUU YA
BANK OF
KENYA
KENYA

Haile Selassie Avenue

P.O. Box 60000 - 00200 Nairobi Kenya

Telephone: [phone]

Fax [phone]

Email: [e-mail]

REQUEST FOR PROPOSAL DOCUMENT

REQUEST FOR PROPOSAL FOR PROVISION OF CORE BANKING (T24) LOCAL TECHNICAL ASSISTANCE/CONSULTANCY SERVICES FOR CENTRAL BANK OF KENYA

REQUEST FOR PROPOSAL (RFP) NO. CBK/053/2021-2022

CLOSING DATE: 21st DECEMBER, 2021 AT 10:30 A.M

CHECKLIST OF DOCUMENT REQUIRED TO FORM THE BID DOCUMENT

In preparing the bid document in response to the tender, bidders are required ensure that the documents listed in the Table below form part of the bid document.

Checklist of document required to form the bid document:

No.	Documents forming part of the bid	Check(√)
		To confirm
1	Letter of Request for Proposal (RFP)
2	Section 2 (A) - Instruction to Consultants (ITC)
3	Section 2(B) - Data Sheet

4 Section 3- Technical Proposal Standard Forms

	i) Form Tech-1: Technical Proposal Submission Form
	ii). Certificate Of Independent Tender Determination
	iii). Form Tech-2: Consultant's Organization And Experience
	iv). Form Tech-3: Comments And Suggestions
	v). Form Tech-5: Work Schedule And Planning For Deliverables
	vi). Formtech-6a: Team Composition, Assignment, And Key Experts' Inputs
	vii). Form Tech-6b: Curriculum vitae (Cv)
	viii). Form Tech - 7: Mandatory Support Documents
	ix). Form Tech - 8: Self-Declaration forms
5	Section 4. Financial Proposal - Standard Forms
	i). Form Fin-1: Financial Proposal Submission Form
	ii). Form fin-2: Summary of Costs
	iii). Form fin-3a: Break Down of Remuneration
	iv). Form Fin-4 Break Down of Reimbursable
	v). Appendix D-Form of Advance Payment Guarantee
6	Section 5. Terms of Reference
7	Section 6. Conditions of Contract And Contract Forms
	i). Lump-Sum Contract
	ii). Form Of Contract-Lump-Sum
8	Section 7: General Conditions of Contract
9	Section 8: Special Conditions of Contract
10	Section 9: Appendices
	i). Appendix A-Terms of Reference
	ii). Appendix B- Key Experts
	iii). Appendix C - Breakdown Of Contract Price
11	Copy of Certificate of Incorporation or Business Registration Certificate
12	Copy of the company's current Certificate of Tax Compliance issued by Kenya
	Revenue Authority (KRA) valid at least up to the date of tender opening.
13	Submit a completed company's profile using the Confidential Business
	Questionnaire provided in this tender document.
14	The Tender to be signed by the Director/owner or the person signing to have
	power of attorney, without material deviation, reservation, or omission (Bidders
	to attach a letter granting power of attorney to sign the tender)
15	If Tenderer is a JV, it should be properly constituted. JV agreement should be duly
	signed by the parties
16	Duly filled and signed declaration form indicating that the Tenderer has not been
	debarred by the PPRA or any other recognized institution as described in 4.5.
17	Bidder's representatives attending the tender opening to have personal
	identification document (National ID/Passport) and letter of introduction
18	Bidders are required to serialize all the pages of the bid document submitted
	including any addendum, appendixes and attachments
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	TABLE OF CONTENTS
SECTION 1. LETTER OF REQUEST FOR PROPOSAL (RFP)..............................................................................	6
SECTION 2 (A). INSTRUCTIONS TO CONSULTANTS(ITC).................................................................................	7
A.	GENERAL PROVISIONS...............................................................................................................................	7
B.	PREPARATION OF PROPOSALS ..............................................................................................................	10
C.	SUBMISSION, OPENINGANDEVALUATION..................................................................................................	13
D.	NEGOTIATIONS AND AWARD .........................................................................................................................................	17
SECTION 2 (B). DATA SHEET...............................................................................................................................	20
SECTION 3. TECHNICAL PROPOSAL -STANDARDFORMS ......................................................................	27
FORM TECH-1: TECHNICAL PROPOSAL SUBMISSION FORM.......................................................................	27
CERTIFICATE OF INDEPENDENT PROPOSAL DETERMINATION .................................................................	29
FORM TECH-2: CONSULTANT'S ORGANIZATION AND EXPERIENCE ..........................................................	32
FORM TECH-3: COMMENTS AND SUGGESTIONS............................................................................................	33
FORM TECH-5: WORK SCHEDULE AND PLANNING FOR DELIVERABLES ................................	34
FORMTECH-6A: TEAM COMPOSITION, ASSIGNMENT, AND KEY EXPERTS' INPUTS ..............	35
FORM TECH-6B: CURRICULUMVITAE (CV) .......................................................................................	36
FORM TECH - 7: MANDATORY SUPPORT DOCUMENTS ..................................................................	37
FORM TECH - 8: SELF-DECLARATIONFORMS ..................................................................................	38
FORM TECH - 9: TENDER-SECURING DECLARATION FORM {r 46and 155(2)} ............................	41
SECTION 4. FINANCIAL PROPOSAL - STANDARD FORMS ........................................................	42
1. FORM FIN-1: FINANCIAL PROPOSAL SUBMISSION FORM..................................................................	43
2. FORMF IN-2: SUMMARY OF COSTS ..........................................................................................................	44
3. FORMF IN-3A: BREAK DOWN OF REMUNERATION.................................................................................	45
4. FORM FIN-4 BREAK DOWN OF REIMBURSABLE ..................................................................................	46
SECTION 5. TERMS O FREFERENCE ...............................................................................................................	47
SECTION 6. CONDITIONS OF CONTRACT AND CONTRACT FORMS ....................................................	49
CONTRACT FOR CONSULTANT'S SERVICES................................................................................................	50
LUMP-SUM CONTRACT ......................................................................................................................................	50
FORM OF CONTRACT-LUMP-SUM ......................................................................................................................	51
SECTION 7: GENERAL CONDITIONS OF CONTRACT......................................................................................	52
SECTION 8: SPECIAL CONDITIONS OF CONTRACT ........................................................................................	69
SECTION 9: APPENDICES ......................................................................................................................................	74
APPENDIX A-TERMS OF REFERENCE ...............................................................................................................	74
APPENDIX B- KEY EXPERTS ................................................................................................................................	74
APPENDIX C - BREAKDOWN OF CONTRACT PRICE......................................................................................	74
APPENDIX D-FORM OF ADVANCE PAYMENT GUARANTEE .........................................................................	74

SECTION 10. NOTIFICATION FORMS ..................................................................................................................	76
1.	NOTIFICATION OF INTENTION TO AWARD ................................................................................................................	76
2.	REQUEST FOR REVIEW..........................................................................................................................................................	80
3.	LETTER OF AWARD ..................................................................................................................................................................	81
4.	BENEFICIAL OWNERSHIP DISCLOSURE FORM.....................................................................................	82

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SECTION 1 (A) - REQUEST FOR PROPOSAL (RFP)

Date:8th December, 2021

Reference No.: CBK-053-2021-2022

Name of Assignment: Request for Proposal for Provision of Core Banking (T24) Local Technical

Assistance/Consultancy Services for Central Bank of Kenya

1. The Central Bank of Kenya has set aside funds in its budget toward the cost of Provision of Core Banking (T24) Local Technical Assistance/Consultancy Services.
2. The Central Bank of Kenya now invites proposals to provide Core Banking (T24) Local Technical Assistance/Consultancy Services. More details on the Services are provided in Section 5 Terms of Reference.
3. This Request for Proposals (RFP) is invited through National Open Tender and is open to eligible Core Banking (T24) Local Technical Assistance/Consultancy Services.
4. If a Consultant is a Joint Venture (JV), the full name of the JV shall be used and all members, starting with the name of the lead member. Where sub-consultants have been proposed, they shall be named. The maximum number of JV members shall be specified in the DS.
5. It is not permissible to transfer this RFP to any other firm.
6. A firm will be selected under Quality and Cost Based Selection (QCBS) method and in a format as described in this RFP, in accordance with the Public Procurement and Asset Disposal Act 2015, a copy of which is found at the following website: www.ppra.go.ke.
7. The Request for Proposal consist of: Section 1: Letter of Request for Proposals Section2: Instructions to
   Consultants and Data Sheet Section 3: Technical Proposal Standard Forms Section 4: Financial Proposal
   Standard Forms Section 5: Terms of Reference & Section 6: Standard Forms of Contract Lump-Sum.
8. Please inform us using the email:[e-mail] whether you intend to submit a proposal alone or intend to enhance your experience by requesting permission to associate with other firm(s).
9. Pre-proposalconference will be held on 15th December 2021 at 11.00am at Central Bank of Kenya, Head Office on Mezzanine Floor.
10. The Technical Proposal and Financial proposal are to be put in different envelops clearly marked "Technical Proposal" and "Financial Proposal" and sealed in one outer envelope. Completed Request for Proposal documents should be deposited in the Green Tender Box No. 3 at the main entrance, ground floor of Central Bank of Kenya along Haile Selassie Avenue, or posted using the address Director, General Services Department, Central Bank of Kenya, P. O. Box 60000- 00200, Nairobi, Kenya, Haile Selassie Avenue so as to be received on or before 21st December, 2021 at 10:30am. More details on the proposal's submission date, time and address are provided in the ITC 18.5 of the Data Sheet.
11. The Technical Proposal document will be opened immediately after the closing time in the Mezzanine Floor Conference Room, Central Bank of Kenya Head Office in Nairobi. Interested tenderers or their representatives may attend the tender opening. The Financial Proposals for bidders meeting the technical requirements will be opened later during evaluation of bids in the presence of the respective bidders who choose to attend.
12. Consultants are required to serialize all the pages of the bid document submitted including any addendum, appendixes and attachments.

Director

General Services Department

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