TENDER FOR PROPOSED UPGRADE, TESTING AND COMMISSIONING OF ALCATEL LUCENT RELEASE 10.01 IP-PABX FOR CENTRAL BANK OF KENYA

BANKI

CENTRAL

KUU YA

BANK OF

KENYA

KENYA

No.

Documents forming part of the bid

Check(√)

To confirm

1

Invitation to Tender;

2

Section I - Instruction to Tenderers

3

Section II - Tender Data Sheet

4

Section III - Evaluation and Qualification Criteria

5

Section IV-Tendering Forms - To be dully filled as follows:

i)

Form of Tender

ii) Tenderer's eligibility - Confidential Business Questionnaire

iii) Certificate of Independent Tender Determination

iv). Self Declaration Forms - SD1 & SD2

v). Declaration and Commitment to the Code of Ethics

vi). Dully filled Form EQU - Contractors Equipment

vi). Form PER -1- Proposed Personnel - (Provide details of at least three (3) Qualified

Technical Staff in the company relevant to PABX

vii). Form PER-2-resume of proposed Personnel

6

Section V: Tenderers Qualification Information

i)

Duly Filled Form ELI 1.1- Tenderers Information Sheet

ii)

Form EL 1.2 Party to Joint Ventures(JV) Information Sheet

iii)

Duly Filled Form CON-2 - Historical Contract Non-Performance

iv)

Form CCC - Current Contract Commitments / Works in Progress

v)

Duly Filled Form FIN - 3.1 - Historical Financial Performance

vi)

Duly Filled Form FIN - 3.2 - Average Annual Turnover

vii) Duly Filled Form FIN - 3.3 - Financial Resources

viii)

Duly Filled Form EXP - 4.1 - General Expenses

ix). Duly Filled Form EXP - 4.2(a) - Specific Experience (Provide details of at least four (4)

clients with references (names and telephone of contact persons)to which the company

has supplied and installed similar equipment each valued at KShs.5,000,000 and above in the

last 5 years. The Bank may undertake due diligence on the list.

Note: Bidder to provide copies of contracts/LPOs and completion certificates/letter from the

client confirming execution of the contract & amount.

x). Duly Filled Form EXP - 4.2(5) - Specific Experience in Key Activities

7

Original Tender Security (Bid Bond) of Kshs 50,000 in the form provided in this tender

document valid for 170 Days from the date of tender opening

8

Copy of Manufacturer's or authorization letter confirming the bidder as dealer in the region

for the proposed type of type of Alcatel lucent IP-PABX Upgrade. The letter(s) should

indicate the make and country of manufacture of the equipment

9

Copy of the company's current Certificate of Tax Compliance issued by Kenya Revenue

Authority (KRA) valid at least up to the date of tender opening.

10

Documentary evidence of the Company's valid registration certificate issued by

Communication Authority of Kenya (CAK)

11

Copy of Certificate of Incorporation or Business Registration Certificate

12

Section VI: Financial proposal containing priced Bill of Quantities.

Prices to be quoted inclusive of all taxes

13

Section VII: Technical Specifications for Equipment- Bidders to provide technical

brochures of the items quoted

1

14

Section VIII- General Conditions of Contract (GCC)

15

Section IX- Special Conditions of Contract (SCC)

16

Section X- Contract Forms

17

Appendices

18

Copy of Company profile.

19

The Tender to be signed by the Director/owner or the person signing to have power of

attorney, without material deviation, reservation, or omission ( Bidders to attach a letter

granting power of attorney to sign the tender)

20

If Tenderer is a JV, it should be properly constituted. JV agreement should be duly signed by

the parties

21

Dully filled and signed declaration form indicating that the Tenderer has not been debarred

by the PPRA or any other recognized institution as described in 4.5..

22

Bidder's representatives attending the tender opening to have personal identification

document (National ID/Passport) and letter of introduction

23

Bidders are required to serialize all the pages of the bid document submitted including any

addendum, appendixes and attachments

INVITATION TO TENDER.........................................................................................................................................

5

PART 1 - TENDERING PROCEDURES ………………………………………………………………………… 6

SECTION I - INSTRUCTIONS TO TENDERERS....................................................................................................

7

SECTION II - TENDER DATA SHEET ...................................................................................................................

27

SECTION III - EVALUATION AND QUALIFICATION CRITERIA .....................................................................

31

SECTION IV -TENDERING FORMS ......................................................................................................................

34

A). Form of tender ………………………………………………………………………………………. ..34

B). Tenderer's Eligibility - Confidential Business Questionnaire ...............................................................

36

C). Certificate Of Independent Tender Determination .................................................................................

39

D). Self Declaration Form SDI ....................................................................................................................

40

E). Self Declaration Form SD2 ....................................................................................................................

41

F). Declaration and Commitment to the Code Of Ethics ……………………………………… 42

TECHNICALPROPOSAL .........................................................................................................................................

43

A). Contractor's Equipment .........................................................................................................................

44

B). Functional Guarantees ...........................................................................................................................

44

C). Form PER-1 Proposed personnel ...........................................................................................................

45

D). Form PER-2 Resume of Proposed personnel ........................................................................................

45

SECTION V - TENDER QUALIFICATION FORMS ..............................................................................................

47

Form ELI 1.1 - Tenderers Information Sheet ........................................................................................

48

Form ELI 1.2 - Party to Joint Ventures(JV) Information Sheet ..........................................................

49

Form Con - 2 - Historical Contract Non-Performance ........................................................................

50

Form CCC - Current Contract Commitments / Works in Progress....................................................

52

Form FIN - 3.1 - Historical Financial Performance..............................................................................

53

Form FIN - 3.2 - Average Annual Turnover .........................................................................................

54

Form FIN3.3 - Financial Resources.........................................................................................................

54

Form EXP4.1 - General Expenses ...........................................................................................................

55

Form EXP4.2(2) - Specific Experience....................................................................................................

56

Form EXP4.2(b) - Specific Experience in key activities .......................................................................

56

Form of Tender Security - (Option 1-Demand Bank Guarantee) ................................................................

57

Form of Tender Security - (Option 2-InsuranceGuarantee).......................................................................

58

Tender-Securing Declaration Form {R 46and 155(2)} ................................................................................

59

Manufacturer's Authorization Form.............................................................................................................

60

PART 2 - PROCURING ENTITY'S REQUIREMENTS ..........................................................................................

61

SECTION VI - Bill of Quantities .............................................................................................................................

62

SECTION VII - Technical Specification ...................................................................................................................

64

Forms and Procedures ................................................................................................................................

66

Form of Completion Certificate.....................................................................................................................

66

Form of Operational Acceptance Certificate ...........................................................................................................

67

Change Order Procedure and Forms .............................................................................................................

68

Annex 1. Request For Change Proposal ........................................................................................................

69

Annex 2. Estimate For Change Proposal .......................................................................................................

70

Annex 3. Acceptance Of Estimate ...........................................................................................................................

71

Annex 4.Changeproposal...............................................................................................................................

72

Annex 5.Change Order ..................................................................................................................................

74

Annex 6. Pending Agreement Change order .................................................................................................

75

Annex 7. Application For Change Proposal...................................................................................................

76

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