Castrol India : E-voting Instructions pdf / 676.2 KB

REMOTE E-VOTING THROUGH ELECTRONIC MEANS:

1. The instructions for shareholders for remote e-voting are as under:
2. 1. The remote e-voting period begins on 26 April 2021 at 9.00 am IST and ends on 29 April 2021 at 5.00 pm IST. During this period shareholders of the Company, holding shares either in physical form or in dematerialized form, as on the "cut-off date" i.e. 23 April 2021 may cast their vote electronically. The remote e-voting module shall be disabled by CDSL for voting thereafter.
   2. Shareholders who have already voted prior to the Meeting would not be entitled to vote at the Meeting.
   3. Shareholders should log on to the e-voting website www.evotingindia.com.
   4. Click on "Shareholders" module.
   5. Enter their User ID
   6. 1. For CDSL: 16 digits beneficiary ID
      2. For NSDL: 8 Character DP ID followed by 8 Digits ClientID
      3. Shareholders holding shares in physical form should enter Folio Number registered with the Company.
         OR

Alternatively, if you are registered for CDSL's EASI/EASIEST e-services, you can log-in at https://www.cdslindia.com from Login - Myeasiusing your login credentials. Once you successfully log-in to CDSL's EASI/EASIEST e-services, click on e-Voting option and proceed directly to cast your vote electronically.

1. Next enter the Image Verification as displayed and click on "Login".
2. 1. Shareholders holding shares in dematerialised form and having used www.evotingindia.com earlier and having voted on an earlier e-voting of any company, may use their existing password.
   2. First time users may follow the steps given below:

		For Shareholders holding shares in Dematerialised Form or Physical Form
	PAN	Enteryour10digitalpha-numeric*PAN issued by the Income Tax Department
		Shareholders who have not updated their PAN with the Company/Depository
		Participant are requested to use the sequence indicated in the PAN field.
	Dividend	Enter the Dividend Bank Details or Date of Birth (in dd/mm/yyyy format)
	Bank	as recorded in your demat account or in the company Records in order to
	Details	login.
	Login.
	OR Date	If both the details are not recorded with the depository or Company please enter
	of Birth	the member id/folio number in the Dividend Bank details field as mentioned in
	(DOB)
	instruction(v).

1. After entering these details appropriately, click on "SUBMIT" tab.
2. Shareholders holding shares in physical form will then directly reach the Company selection screen. However, shareholders holding shares in demat form will now reach 'Password Creation' menu wherein they are required to mandatorily enter their login password in the new password field. Kindly note that this password is to be also used by the demat shareholders for voting for resolutions of any other company on which they are eligible to vote, provided that company opts for e-voting through CDSL platform. It is strongly recommended not to share your password with any other person and take utmost care to keep your password confidential.
3. 1. For shareholders holding shares in physical form, the details can be used only for e-voting on the resolutions contained in this Notice.
   2. Click on the EVSN for CASTROL INDIA LIMITED.

1. On the voting page, shareholders will see "RESOLUTION DESCRIPTION" and against the same the option "YES/NO" for voting. Shareholders can select the option YES or NO as desired. The option YES implies that they assent to a Resolution and option NO implies that they dissent from a Resolution.
2. Shareholders should click on the "RESOLUTIONS FILE LINK" if they wish to view the entire Resolution details.
3. After selecting the Resolution they have decided to vote on, they should click on "SUBMIT". A confirmation box will be displayed. If they wish to confirm their vote, click on "OK", else to change their vote, click on "CANCEL" and they can accordingly modify their vote.
4. Once they "CONFIRM" their vote on a Resolution, they will not be allowed to modify their vote.
5. 1. They can also print details of the votes cast by clicking on "Click here to print" option on the Voting page

1. If a demat account shareholder has forgotten the login password then enter the User ID and the image verification code and click on "Forgot Password" and enter the details as prompted by the system.

1. Shareholders can also cast their vote using CDSL's mobile app "m-Voting". The m-Voting app can be downloaded from the internet. Please follow the instructions as prompted by the mobile app while remote e-voting from your mobile

1. Process for those shareholders whose email addresses are not registered with the depositories for obtaining login credentials for remote e-voting for the resolutions proposed in this Notice

1. For shareholders holding shares in physical form - please provide necessary details like Folio No., Name of shareholder, scanned copy of the share certificate (front and back), PAN (self-attested scanned copy of PAN card), AADHAR (self- attested scanned copy of Aadhar Card) by email to Company/RTA's email ID at [e-mail] or [e-mail].

1. For shareholders holding shares in dematerialised form - please provide Demat account details (CDSL16 digit beneficiary ID or NSDL-16 digit DPID + CLID), Name of shareholder, client master or copy of Consolidated Account statement, PAN (self-attested scanned copy of PAN card), AADHAR (self-attested scanned copy of Aadhar Card) to Company/RTA's email ID at [e-mail] [e-mail].

1. The Company/RTA shall co-ordinate with CDSL and provide the login credentials to the aforesaid shareholders.

INSTRUCTIONS FOR SHAREHOLDERS ATTENDING THE AGM THROUGH VC/OAVM

1. Facility of joining the AGM through VC / OAVM shall open 15 minutes before the time scheduled for the AGM and will be available for Members on first come first served basis.

1. Shareholders will be provided with a facility to attend the AGM through VC/OAVM through the CDSL e- Voting system. Shareholders may access the same at https://www.evotingindia.com under shareholders/members login by using the remote e- voting credentials. The link for VC/OAVM will be available in shareholder/members login where the EVSN of Company will be displayed.
2. Shareholders are encouraged to join the Meeting through Laptops / iPads for better experience.
3. Further shareholders will be required to switch on the video facility and use Internet connection with a good speed to avoid any disturbance during the Meeting.
4. Please note that participants connecting from Mobile Devices or Tablets or through Laptop connecting via Mobile Hotspot may experience Audio/Video loss due to fluctuations in their respective networks. It is therefore recommended to use stable Wi-Fi or LAN connection to minimise / mitigate any kind of aforesaid glitches.

1. Shareholders who would like to express their views/ask questions during the Meeting may register themselves as a speaker by sending their request in advance between 10 April 2021 and 16 April 2021 mentioning their name, demat account number/folio number, email ID, mobile number at [e-mail].

7. Those shareholders who have registered themselves as a speaker will only be allowed to express their views/ ask questions during the Meeting.

1. Members who need assistance before or during the AGM, or have any queries or issues regarding e- voting, you may refer the Frequently Asked Questions ("FAQs") and e-voting manual available at www.evotingindia.com, under help section or write an email to [e-mail] or call 1800225533.

9. All grievances connected with the facility for voting by electronic means may be addressed to Mr. Rakesh Dalvi, Manager, Central Depository Services (India) Limited, A Wing, 25th Floor, Marathon Futurex, Mafatlal Mill Compounds, N M Joshi Marg, Lower Parel (East), Mumbai - 400013 or send an email to helpdesk. [e-mail] or call 1800225533.

INSTRUCTIONS FOR SHAREHOLDERS FOR E-VOTING DURING THE MEETING

1. Procedure for e-Voting on the day of the AGM is same as the Remote e-voting as mentioned above.
2. Only those shareholders, who are present in the AGM through VC/OAVM facility and have not cast their votes on the Resolutions through remote e-Voting and are not otherwise barred from doing so, shall be eligible to vote through e-Voting system available during the AGM.
3. If any votes are cast by shareholders through the e-voting available during the AGM and if the same shareholders have not participated in the Meeting through VC/OAVM facility, then the votes cast by such shareholders shall be considered invalid as the facility of e-voting during the Meeting is available only to the shareholders attending the Meeting.

4. Shareholders who have voted through Remote e-Voting facility will be eligible to attend the AGM. However, they will not be eligible to vote at the AGM.

INSTRUCTIONS FOR NON - INDIVIDUAL SHAREHOLDERS AND CUSTODIANS

1. Non-Individualshareholders (i.e. other than Individuals, HUF, NRI etc.) and Custodians are required to log on to www.evotingindia.com and register themselves in the "Corporates" module.

1. A scanned copy of the Registration Form bearing the stamp and sign of the entity should be emailed to [e-mail].

1. After receiving the login details a "Compliance User" should be created using the admin login and password. The Compliance User would be able to link the account(s) for which they wish to vote on.

IV. The list of accounts linked in the login should be mailed to [e-mail] and on approval of the accounts they would be able to cast their vote.

1. A scanned copy of the Board Resolution and Power of Attorney (POA) which they have issued in favour of the Custodian, if any, should be uploaded in PDF format in the system for the scrutinizer to verify the same

VI. Alternatively Non Individual shareholders are required to send the relevant Board Resolution/ Authority letter etc., to the Scrutinizer and to the Company at the email address viz [e-mail] if they have voted from individual tab & not uploaded same in the CDSL e-voting system for the scrutinizer to verify the same.

OTHER INSTRUCTIONS

1. Shareholders can update their mobile numbers and e-mail IDs (which may be used for sending future communication(s)) by writing to [e-mail].

1. Any person, who acquires shares of the Company and becomes a member of the Company after dispatch of the Notice and holding shares as of the cut-off date i.e. 23 April 2021 may obtain the login ID and password by sending an email to [e-mail] or [e-mail] or [e-mail] by mentioning their Folio No./DP ID and Client ID No.

1. A person, whose name is recorded in the Register of Members or in the Register of Beneficial Owners maintained by the Depositories as on cut-off date only shall be entitled to avail the facility of remote e-voting or voting at the Meeting.

IV.	Mr. K. G. Saraf, Proprietor of Saraf and Associates, Company Secretaries (CP No. 642) has been
	appointed as the Scrutinizer to scrutinize the remote e-voting and e-voting during the meeting
	in a fair and transparent manner.

1. The Scrutinizer shall, immediately after the conclusion of e-voting at the AGM, first download the votes cast at the AGM and thereafter unblock the votes cast through remote e-Voting and shall make a consolidated scrutinizer's report of the total votes cast in favour or against, invalid votes, if any, and whether the resolutions have been carried or not, and such report shall then be sent to the Chairman or a person authorized by him, within 48 (forty eight) hours from the conclusion of the AGM, who shall then countersign and declare the result of the voting forthwith.

VI.	The results declared along with the report of the Scrutinizer shall be placed on the website of
	the Company at https://www.castrol.com/en_in/india/home.html and on the website of
	CDSL at www.evoting.india.com immediately after the declaration of results by the Chairman
	or a person authorized by him. The results shall also be immediately forwarded to the BSE
	Limited and National Stock Exchange of India Limited, Mumbai