Dynamic : Audit Committee - Terms of Reference

Terms of ref (AC) 120306 fr Deacons

DYNAMIC HOLDINGS LIMITED 達力集團有限公司 (Incorporated in Bermuda with limited liability) (Stock Code: 029)

AUDIT COMMITTEE - TERMS OF REFERENCE‌

1. Constitution‌

   
   

   The board of directors (the "Directors") of Dynamic Holdings Limited (the "Company") (the "Board") has resolved the establishment of the audit committee of the Company (the "Committee") on 27 March 1999. The following terms have been approved and adopted by the Board as the terms of reference for the Committee on 22 March 2016.‌

   
   

2. Membership

   
   

3. Members of the Committee shall be appointed by the Board from amongst the non- executive Directors and shall consist of not less than three members, a majority of whom shall be independent non-executive Directors and at least one of whom is an independent non-executive Director of the Company with appropriate professional qualifications or accounting or related financial management expertise as required under the Rules Governing the Listing of Securities on The Stock Exchange of Hong Kong Limited (as amended from time to time) (the "Listing Rules").

   
   

4. The term of each Committee member shall be the same as his/her term as a Director. Subject to the constitutions of the Company and the applicable laws and regulations, any member of the Committee may be re-appointed by the Board and continue to act as a member of the Committee upon the expiry of his/her term of appointment relating thereof.

   
   

5. A member of the Committee who ceases to be a member of the Board shall immediately and automatically cease to be a member of the Committee.

   
   

6. A former partner of the existing auditing firm of the Company shall be prohibited from acting as a member of the Committee for a period of one year from the date of his/her ceasing:

   
   

7. to be a partner of the firm; or

   
   

8. have any financial interest in the firm, whichever is later.‌

9. The chairman of the Committee (the "Committee Chairman") shall be appointed by the Board from time to time and shall be an independent non-executive Director. In the absence of the Committee Chairman and/or an appointed deputy, the remaining members present shall elect one of themselves to chair the meeting.

   
   

10. Committee Secretary

    
    

    The company secretary of the Company shall act as the secretary of the Committee (the "Committee Secretary"). The Committee may, from time to time, appoint any other person with the appropriate qualification and experience as the Committee Secretary. The Committee Secretary or in his/her absence, his/her representative or any one member of the Committee, shall be the secretary of the meeting.

    
    

11. Frequency of Meetings

    
    

12. Meetings shall be held not less than twice a year at appropriate times in the reporting and audit cycle and otherwise as required.

    
    

13. The Committee Chairman shall convene a meeting upon request by any member of the Committee. The external auditors may request a meeting if they consider that is necessary.

    
    

14. Conduct of Meetings

    
    

15. Unless specified by these terms of reference, meetings and proceedings of the Committee shall be governed by the bye-laws of the Company regulating the meetings and proceedings of the Directors.

    
    

16. Unless otherwise waived by all members of the Committee, notice of each meeting confirming the venue, time and date together with an agenda of items to be discussed, shall be forwarded to each member of the Committee no later than 7 working days before the date of the meeting. Supporting papers shall be sent to the Committee members and to other attendees as appropriate, at least 3 days before the date of the meeting.

    
    

17. The quorum of the Committee shall be any two members of the Committee. Meetings could be held in person, by telephone or by video conference. A duly convened meeting of the Committee at which a quorum is present shall be competent to exercise all or any of the authorities, powers and discretions vested in or exercisable by the Committee.

18. Resolutions of the Committee at any meetings shall be passed by a majority of votes of the members of the Committee present. Subject to compliance with the Listing Rules and the applicable laws and regulations, a resolution in writing signed by all the members of the Committee shall be as valid and effectual as if it had been passed at a meeting of the Committee duly convened and held.

    
    

19. The chief financial officer and the head of internal audit of the Company and a representative of the external auditors shall normally attend meetings of the Committee. The Committee may invite any member of the senior management of the Company (the "Senior Management"), any Director, external advisers or any other persons to attend all or part of any meetings as the Committee considers appropriate, notwithstanding that the aforementioned persons shall not have a right to vote at such meetings. However, at least once a year the Committee shall meet with the external and internal auditors without the executive Directors present except by invitation of the Committee Chairman.

    
    

20. Annual General Meetings

    
    

    The Committee Chairman, or in his/her absence, another member of the Committee, or failing which his/her duly appointed alternate shall attend the annual general meetings of the Company and be available to answer questions thereat on the Committee's activities and its responsibilities.

    
    

21. Authority

    
    

22. The Committee is authorised by the Board to investigate any activity within its terms of reference. It is authorised to seek any information it requires from any employee and all employees are directed to co-operate with any request made by the Committee.

    
    

23. The Committee is authorised by the Board to obtain outside legal or other independent professional advice and to secure the attendance of outsiders with relevant experience and expertise at meetings of the Committee if it considers this necessary.

    
    

24. Management of the Company is obliged to supply the Committee with adequate information in a timely manner, in order to enable it to make informed decisions. The information supplied must be complete and reliable. Where a member of the Committee requires more information than information provided voluntarily by the management of the Company, the relevant member of the Committee should make additional necessary enquiries. Each member of the Committee shall have separate and independent access to the management of the Company.

    
    

25. The Committee shall be provided with sufficient resources to perform its duties.

26. Duties

    
    

27. The duties of the Committee shall include, without limitation, the following:

    
    

    Relationship with the auditor(s) of the Company

    
    

28. to be primarily responsible for making recommendations to the Board on the appointment, reappointment and removal of the external auditor, and to approve the remuneration and terms of engagement of the external auditor, and any questions of its resignation or dismissal;

    
    

29. to review and monitor the external auditor's independence and objectivity and the effectiveness of the audit process in accordance with applicable standards. The Committee should discuss with the auditor the nature and scope of the audit and reporting obligations before the audit commences;

    
    

30. to develop and implement policy on engaging an external auditor to supply non-audit services. For this purpose, "external auditor" includes any entity that is under common control, ownership or management with the audit firm or any entity that a reasonable and informed third party knowing all relevant information would reasonably conclude to be part of the audit firm nationally or internationally. The Committee should report to the Board, identifying and making recommendations on any matters where action or improvement is needed;

    
    

    Review of the financial information of the Company

    
    

31. to monitor integrity of the financial statements and annual report and accounts, half-year report of the Company and, if prepared for publication, quarterly reports, and to review significant financial reporting judgements contained in them. In reviewing these reports before submission to the Board, the Committee should focus particularly on:

    
    

32. any changes in accounting policies and practices;

    
    

33. major judgmental areas;

    
    

34. significant adjustments resulting from audit;

    
    

35. the going concern assumptions and any qualifications;

    
    

36. compliance with accounting standards; and