IMC S.A. INDUSTRIAL MILK COMPANY S.A.
UNI-EN 2 2015
POLISH FINANCIAL SUPERVISION AUTHORITYDate of is s ue: 2 015-0 3-26
Short name of the is s uer
INDUST RIAL M ILK COMPANY S.A.
Subject
CONVENING NOT ICE OF T HE ANNUAL GENERAL M EET ING OF SHAREHOLDERS OF INDUST RIAL M ILK COMPANY S.A.
Official m arket - legal basis
Inn e ure gul o wa ni a
Unofficial m arket - legal bas is
Contents of the report:
Ind ustri al Mi l k Com pan y S.A. (the Co mpan y) wi l l hol d i ts an nual gene ral m eeti n g of sh areho l ders (the AGM) on Wedne sd ay 29 Apri l 201 5, at i ts regi ste red o ffi c e at 26 -28, rue Ed wa rd Ste i c hen , L-2 540 L uxe mbo urg, Gra nd Duc hy of Lu xem bourg , at 10.00 a.m . Central Euro pean T i me (CET ) (or suc h su bseque nt da te whi c h mi ght b e noti fi ed per sep arate noti c e).
T he AGM wi l l ha ve the fo l l owi n g age nda:
1. Presenta ti on a nd a pproval o f the man agem ent report of th e boa rd of di rec tors (th e Rep ort of the B o ard), the i n depe nden t aud i tor's rep ort o n the annu al ac c oun ts of th e Com pany pre pared i n a c c ord anc e wi th the l a ws a nd re gul a ti ons o f the Gra nd Duc hy of Lu xem bou rg (th e Audi tor's Re port), the i ndi vi dua l ann ual a c c ou nts of the Com pan y fo r the fi nan c i al year endi ng 31 Dec e mber 2014 (the Annua l Ac c o unts), the c onsol i d ated fi nan c i al sta teme nts of the Co mpan y's group prep ared i n ac c ord anc e wi th th e Internati onal Fi na nc i al Repo rti ng Stand ards fo r the fi nan c i al year endi ng 31 Dec e mber 2014 (the Consol i d ated Fi na nc i al State m ents) a nd p resenta ti on and rep ort b y th e Board of the sal a ry, fees an d advan tages p ai d to the exe c uti ve d i rec to rs.
2. Re vi e w and appro va l of th e Annu al Ac c ounts of the Comp any for the fi n anc i al year e ndi ng 31 De c em b er 2 014.
3. Re vi e w and appro va l of th e Conso l i date d Fi n anc i al Statemen ts of th e Com pany's group for the fi na n c i al ye ar en di ng 31 Dec embe r
20 14.
4. Al l oc ati on o f the l oss for the fi n anc i al year e ndi ng 31 De c em ber 2 014.
5. De c i si on on th e c o nti nu ati on of th e Com pany i n a c c ordanc e wi th Arti c l e 100 o f the Luxemb ourg l aw da ted 1 0 Augu st 191 5 on c o mme rc i al c omp ani e s, as ame nded .
6. Di sc harg e to the Di re c tors.
7. Co nfi rm ati on of th e ma ndates of th e c u rrent mem bers of the Bo ard o f Di rec tors.
8. Mi sc el l aneo us.
T he AGM i s form al l y c on ven ed 3 0 days before th e me eti ng date by (i ) th e pub l i c ati on o f the c onveni n g no ti c e i n a L uxe mbo urg na ti onwi d e newsp aper and o n the on the Lu xem bou rg Offi c i a l Gaze tte (M émo ri al C, Rec ue i l des So c i été s et Assoc i a ti ons) a nd (i i ) the di ssem i nati on of the c onveni n g noti c e o n a EU-wi d e ba si s throu gh ap prop ri ate medi a i n a c c ordanc e wi th the ap pl i c a bl e L uxembo urg l eg al provi si o ns suc h as the Luxembo urg l aw of 2 4 Ma y 2 011 o n sharehol d ers' ri ghts i n l i sted c omp ani e s, the L uxe mbo urg l a w of 1 0
Augu st 191 5 on c omm erc i al c o mpan i es, th e Luxem bourg l aw o f 11 Janu ary 2008 on transpa renc y req ui rem e nts a nd th e Lu xem bourg l aw
of 9 Ma y 20 06 o n ma rket ab use.
T he c onveni ng no ti c e sh al l be mad e avai l a bl e o n the Comp any's websi te, fro m the date of th e pu bl i c a ti on a bove-me nti on ed to the date of the AGM (i nc l u ded), at th e fol l owi ng a ddre ss h ttp://www.i mc a gro.c om.u a.
T he rec ord date for sh areh ol ders to pa rti c i p ate i n the AGM i s Wed nesday 15 Apri l 2 015, at 24 .00 (mi d n i ght) CET . (the Rec ord Date). On l y share hol d er who were h ol de rs of the Comp any's shares at th e Rec o rd Date wi l l b e al l owed to atte nd an d vote to the AGM , subj e c t to (i ) the c o nfi rm ati on of th ei r pa rti c i p ati on to th e Com pany (th rough the form of pa rti c i p ati on ava i l abl e on the Co mpan y's websi te a t http://www.i m c agro.c om .ua) no l a ter th an Wedne sd ay 15 Apri l 201 5, 18 .00 CET . and (i i ) the del i very to the Co mpa ny o f the depo si tary c e rti fi c a te evi de nc i ng the sh ares he l d by th e share hol de r at the Rec ord Da te, wi th i n th e form s and d el a ys pre sc ri be d bel ow.
In order to pa rti c i p ate i n the AGM a sharehol d er m ust:
1. Fi l l a nd si gn the form o f parti c i pa ti on as mad e avai l a bl e o n the Comp any's websi te (http://www.i m c agro.c om .ua) and del i ver i t i n ori gi nal and dul y si gne d, by ma i l (ord i nary or regi ste red) to the Comp any's reg i stered offi c e at 2 6-28 , rue Ed ward Stei c he n L-2 540
Lu xem bourg, Grand Duc hy of Luxemb ourg (quoti ng '20 15 IM C Annu al General Me eti ng ').
2. Obtai n a n ori g i nal depo si tary c erti fi c ate (the Share hol de r's Certi fi c ate), da ted a s of th e Rec o rd Date and i ssued b y a uthori zed enti ti es ma i ntai ni ng the sec uri ti e s ac c o unt o f suc h sh areho l der, c onfi rmi n g the amo unt o f share s hel d by the sha rehol der a t the Re c ord Date, suc h Share hol de r's Certi fi c a te ha vi ng a val i di ty d ate fal l i ng not earl i e r tha n the date of th e AGM.
3. De l i ver no l ater than Wed nesday 27 Apri l 2 015, 18.00 CET to th e Com pany, ei ther (A) the ori gi n al of the Sh areh ol der's Certi fi c ate
da ted a s o f the Rec ord Date (i ) i n person , (i i ) b y h and-del i very, or (i i i ) b y m ai l (o rdi na ry o r reg i stered ), at the Com pany's regi stere d offi c e a t
26 -28, rue Edwa rd Stei c hen L-25 40 Lu xem bou rg, Grand Duc h y of Luxemb ourg , or (B) A c opy of the Sh areh o l der's Certi fi c ate may al so be de l i ve red b y e-mai l to Lu xem bou rg@tota l serve.eu, but n o l ater tha n Mo nday 22 Apri l 2 015, 18.0 0 CET
4. Fi l l a nd si gn the Proxy Voti n g Fo rm an d Instruc ti o ns, i n c ase of parti c i pati on by c o rrespon denc e or by proxy, a nd d el i ver i t i n ori gi nal no l ater than Mon day 22 Ap ri l 20 15, a t 18.0 0 to the Com pan y's regi stered offi c e, ei the r (i ) b y h and-d el i very (wi th a c knowl e dgem ent o f rec ei pt), (i i ) b y a regi ste red m ai l q uoti n g '201 5 IMC Annua l Ge nera l Mee ti ng' o r (i i i ) by sp ec i a l c o u ri er, togeth er wi th the o ri gi n al Sharehol d er's Ce rti fi c ate a s evi d enc i ng th e share s hel d by the Sha reho l der a t the Rec ord Date (i f no t ye t del i vered i n ori gi nal o r c op y wi thi n the form s and d el ays of th e i te m 3. above).
Komisja Nadzoru Finansowego
1
INDUSTRIAL MILK COMPANY S.A.
UNI-EN 2 2015
T he presen t doc umen t i s val i d for the AGM to b e he l d on Wed nesday 29 Apri l 2 015 a t 10.00 a.m. CET , a s we l l as fo r any resc hedu l ed subseq uent AGM havi ng the sam e ag enda , the c ase the qu orum woul d not b e ac hi eved a t the fi rst me eti n g or fo r suc h othe r reaso n.
T he agen da of the AGM and the proposed resol u ti ons b y th e Com pany (i n c orpo rated here wi th by re feren c e) a re avai l a bl e o n the
Com pany's web si te at the fol l owi n g ad dress: http://www.i m c agro.c om .ua.
T hese doc u men ts must b e c on si dere d by the Shareh ol de r to m ake an i nfo rmed assessm ent on th e i tem s of th e ag enda and the p ropose d resol uti on s.
Fo r deta i l ed i nform ati o n and i nstruc ti ons regard i ng the AGM, p l ease se e doc ume nt 'ND AGM Informa ti on n oti c e IMC - 201 5', avai l ab l e on the Co mpan y's websi te at http://www.i m c agro.c om .ua.
IM PORT ANT INFORMAT ION FOR PART ICIPAT ING T O T HE AGM Dear Share hol de rs,
T hi s d oc um ent h as bee n pre pare d by Indu stri al M i l k Com pany S.A. (the Com pany) i n c on nec ti on wi th the u pc om i ng Annua l Ge nera l
Me eti ng of th e Com pany's sha rehol ders (th e AGM) to be h el d o n T ue sd ay Wedn esday 29 Ap ri l 20 15, a t i ts re gi stere d offi c e at 26-2 8, rue Edward Stei c hen, L-25 40 Lu xem bou rg, Grand Duc h y of Luxemb ourg , at 1 0.00 a.m. Ce ntral Europ ean T i me (CET ) (or suc h subseq uent da te whi c h mi g ht be noti fi ed p er sep arate noti c e).
T he purpo se of thi s doc ume nt i s to i ndi c ate a nd expl a i n (i ) the ste ps that shoul d be taken by th e sh are hol de rs i n o rder to parti c i pa te i n the
AGM, (i i ) the ri gh ts of sharehol d ers an d app l i c ab l e de l ays to respe c t an d (i i i ) the voti ng p roc ed ures avai l abl e to share hol d ers.
T hi s d oc um ent sh oul d be re ad i n c onj unc ti on wi th the Co mpa ny's arti c l es of a sso c i ati o n (th e Arti c l es of Assoc i ati on ) and app l i c ab l e pro vi si o ns of Lu xe mbou rg l a w, suc h a s the l aw of 2 4 Ma y 2 011 o f share hol de rs' ri g hts i n l i sted c omp a ny (the Shareh ol de rs' Ri gh ts Ac t) a nd the l aw of 10 Au gust 19 15 o n c om merc i al c omp ani es (the Com pan i es' Ac t).
T he presen t doc umen t i s val i d for the AGM to b e he l d on Wed nesday 29 Apri l 2 015, at i ts re gi stere d o ffi c e a t 26-2 8, ru e Edward
Stei c hen, L-25 40 Lu xe mbou rg, a s we l l as fo r any resc hedu l ed sub se quen t AGM ha vi ng the sa me a gend a, th e c ase the q uoru m woul d not be ac hi eve d at the fi rst mee ti ng, or for su c h o ther reasons.
1 Co nfi rm ati on of attenda nc e and rec ord date
T he AGM i s prop erl y c on ven ed 3 0 days before th e me eti ng date by (i ) th e pub l i c ati on o f the noti c e i n a Luxemb ourg nati o nwi de ne wsp aper and o n the Luxemb ourg Offi c i al Ga zette (Mé mori al C, Re gi stre d es Soc i é tés et Assoc i ati on s) and (i i ) th e di ssem i nati on of the no ti c e o n a EU-wi de ba si s throu gh ap prop ri ate medi a i n a c c ordanc e wi th the a ppl i c abl e Luxembo urg l eg al provi si ons.
Eac h share hol de r wi shi ng to e xerc i se i ts ri ghts to atten d an d vo te at the AGM sh oul d se nd to the Com pa ny a form to c onfi rm i ts pa rti c i p ati on to th e AGM (th e Form of Pa rti c i p ati on ), no l ater than Wed nesday 15 Apri l 2 015, 18.0 0 CET CET .
T he ri ghts to vo te at the AGM are d eterm i ned i n ac c ord anc e wi th a nd at the rec ord date (the Rec ord Date), whi c h i s set on Wed nesda y 15
Apri l 2015 , at 2 4.00 (mi d ni ght) CET .
Onl y shareh ol de rs who c o nfi rm ed th ei r p arti c i pati o n to the Com pan y on due ti me wi l l be auth ori zed to parti c i pa te an d vote a t the AGM (th e Autho ri zed Sha rehol der(s)).
T he Form of Parti c i pa ti on c an b e do wnl oad ed from th e Com pany's web si te at http://www.i mc agro.c om.ua an d shal l be return ed i n ori gi nal by the Sh areho l der to the Comp any at th e Noti c e Add ress (as de fi ned here after) and fol l owi n g th e i nstru c ti on s provi ded here i n.
In addi ti on to the Form of Parti c i pa ti on, eac h shareh ol de r who h ol ds i ts sh ares i n the Co mpan y th rou g h the fac i l i ti es of the Po l i sh Nati o nal De posi t o f Sec u ri ti es (KDPW) shal l requ est an o ri gi n al de posi tary c e rti fi c ate (the Sha reho l der's Certi fi c ate) from the b roker o r c u sto di an bank wh o i s a p arti c i pant of th e KDPW a nd who mai ntai n s the sec uri ti e s ac c o unt fo r suc h sh areh ol der evi denc i ng i ts amou nt of share s hel d at th e Rec o rd Date .
A sharehol d er i n tendi ng to parti c i pate to the AGM (i n perso n, by c o rrespon denc e, or by use of a pro xy) shal l provi de the Com pan y wi th a
Sharehol d er's Ce rti fi c ate i ssue d at the Rec ord Da te.
T he Shareh ol de r's Certi fi c ate shal l be de l i vered i n Engl i sh. In the c ontra ry, the sha rehol der sha l l pro vi d e at i ts own expe nse and i n th e same dea dl i ne s as the ones ap pl i c a bl e to the del i very of the Sh areho l der's Certi fi c ate, a c e rti fi ed true transl a ti on by a n offi c i al l y a greed tra nsl ator.
T he Shareh ol de r's Certi fi c ate shoul d be i ssu ed b y th e share hol d er's b roker or c ustod i an b ank at su c h ti me a s to en abl e the sha reho l der to
de l i ve r the Shareh ol de r's Certi fi c ate (ori g i nal or c o py) to th e Comp any no l ater than on Wedne sd ay 1 5 Apri l 201 5, 18 .00 CET .
In c ase of transl a ti on of the Share hol d er's Certi fi c a te, th e share hol d er shal l ensure the c erti fi ed true tra nsl ati o n (ori gi na l or c opy) i s de l i ve red to the Compa ny together wi th the Shareh ol de r's Certi fi c ate and no l ater than Wedn esday 15 Ap ri l 20 15, 1 8.00 CET .
T o re c ei ve i n form ati on on fo rmal requ i reme nts of, and d oc um ents to be su bmi tted to the broker o r the c ustod i an b ank fo r the purpo se of the i ssuanc e of Sh areh ol ders' Certi fi c ate s, al l sha reho l ders are advi sed to c o ntac t thei r brokers or c u sto di an banks.
Eac h share hol de r shal l del i ver the ori gi na l Share hol d er's Certi fi c a te ei ther (i ) i n p erson, (i i ) b y ha nd-d el i very or, (i i i ) by ma i l (ordi nary o r reg i stered ), at the ad dress fo r noti c es to the Com pan y as p rovi ded i n i te m 6 ('No ti c es a nd fu rther q uesti o ns to the Com pany') (th e Noti c e Address), no l ater than Mond ay 22 Apri l 201 5, 18 .00 CET . A c opy of the Sh areho l der's Certi fi c ate ma y al so be de l i ve red b y e -mai l to Lu xem bourg@tota l serve.eu, but n o l ater tha n We dnesda y 1 5 Apri l 2015 , 18.00 CET .
Onl y Autho ri ze d Sharehol d ers who were h ol ders of the Comp any's share s at th e Rec o rd Date wi l l b e al l o wed to atte nd an d vote to the AGM subj ec t to (i ) th e c o nfi rm ati on of th ei r pa rti c i p ati on to th e Com pany (th rough the form of pa rti c i p ati on avai l ab l e on the Co mpan y's websi te at h ttp://www.i mc a gro.c om.u a, no l ater than Wed nesday 15 Apri l 2 015, 18.0 0 CET and (i i ) the de l i ve ry to the Comp any of th e ori gi nal Shareh ol de r's Certi fi c ate, wi th i n the form s and d el ays presc ri bed here i n.
2 Pa rti c i p ati on to th e AGM
• Any Autho ri ze d Sha rehol der wh o hol ds one or mo re sha res of the Com pany at Rec ord Date i s enti tl ed to atte nd an d vote a t the AGM , i f i t ful fi l l e d al l form al i ti e s to c on fi rm i ts parti c i pa ti on wi thi n the ap pl i c a bl e forms an d de l ays. On e share enti tl es to o ne vote on ea c h resol uti on to be vo ted. Ea c h Au thori zed Shareh ol de r may pa rti c i p ate:
1) In pe rso n (i n the c ase of a na tural person ) or b y m eans o f i ts dul y a uthori zed representa ti ve s (i n th e c ase of a l egal person ).
2) By c o rrespon denc e, usi n g the proxy voti ng fo rm (the Pro xy Voti ng Form and Instru c ti on s) as avai l a b l e on the Co mpa ny's websi te (http://www.i m c ag ro.c o m.ua ). Onl y voti ng i n struc ti o ns expressed by the u se of th e pro vi d ed Pro xy Voti ng Form and Instru c ti on s (dul y fi l l e d) are c on si d ered as va l i d a nd re c orde d.
T he Proxy Voti ng Fo rm a nd In struc ti o ns shal l be de l i vered by the Sha reho l der to the Compa ny, ei th er (i ) by h and-del i very (wi th
Komisja Nadzoru Finansowego
2
INDUSTRIAL MILK COMPANY S.A.
UNI-EN 2 2015
ac kn owl edg eme nt of rec ei pt), (i i ) by a re gi stere d ma i l , or (i i i ) b y spe c i al c ouri er, to the No ti c e Ad dress
In any c ase, the Com pan y sha l l rec ei ve the Proxy Voti ng Form a nd In struc ti o ns i n o ri gi n al , to gethe r wi th a c erti fi ed true c opy of the i nternati onal val i d ID c ard, p assport o r oth er offi c i al doc u ment i n Eng l i sh evi de nc i ng the Sh areh ol d er's i de nti ty and the ori gi n al of the Sharehol d er's Ce rti fi c ate (i f not del i vered befo re) n o l ate r tha n Mo nday 22 Apri l 2 015, 18.00 CET .or i t wi l l no t be rec orded a s val i d.
3) By proxy (bo th i n the c ase of a natural p erson or a l egal person) throu gh th e ap poi ntment of a na tural or l egal person (the Proxy Hol der)
to atten d and vo te at the AGM i n the Autho ri ze d Sharehol d er's n ame and upon wri tten i nstruc ti ons o f the Authori ze d Share hol d er. T he Proxy Hol d er m ay not b e a sha rehol der.
T he Proxy Hol d er m ust be desi gn ated i n wri ti n g (th e Proxy) and the Pro xy must be de l i ve red i n ori g i n al by m ai l (ordi n ary or re gi stered ) to the Noti c e Addre ss.
In any c ase, the Com pan y m ust rec ei ve the Proxy be fore Mond ay 22 Apri l 201 5, 18 .00 CET , or i t wi l l n ot be re c ord ed as a va l i d Proxy an d the Proxy Hol der wi l l not b e au thori zed to attend and vote at th e AGM on beha l f of the Au thori ze d Shareh ol de r.
T he Proxy Hol d er i s e nti tl e d to a c t i n the Au thori zed Share hol de r's na me a nd e xerc i se the same ri ghts the Authori zed Sh areh ol der
be nefi ts (p l ease refer to i te m 3 'Ri g hts of the Sha reho l der').
T he Proxy Hol d er i s o nl y enti tl ed to vo te at the re l evant g enera l me eti ng for wh i c h th e pro xy i s pro vi de d (or suc h su bseque nt me eti ng ha vi ng the sa me a gend a) an d an Authori ze d Share hol d er c a n onl y a ppoi n t one proxy to rep resent i t.
Eac h Autho ri ze d Sha rehol der m ay ac t a s a Proxy Ho l der for an othe r Autho ri ze d Sha rehol der ta ki ng i n to ac c oun t pote nti al c onfl i c ts of i nterests an d the obl i g ati on to a c t fol l owi ng wri tten i nstruc ti ons o f the proxy p rovi der gi ve n i n th e Pro xy Voti n g Form an d Instru c ti on s (exc ep t the c ase wh ere th e Auth ori zed Sh areho l der gave pro xy to i ts Proxy Hol d er un der the 'Opti on A ' of th e Proxy Vo ti ng Form and Instru c ti on s).
• Wh at do c ume nts shou l d a parti c i pan t bri n g at the AGM?
(i ) A natural pe rson i s re qui re d to bri ng at th e AGM an i nternati o nal val i d ID c ard, pa sspo rt or oth er offi c i al do c um ent i n Engl i sh c o nfi rm i ng h i s/her i d enti ty; (i i ) a l egal person i s requ i red to bri n g:
a) an extrac t i n En gl i sh from i ts respec ti ve trade regi ster; an d/or
b) other doc u men ts i n Eng l i sh evi den c i ng the ri ght o f a n atura l perso n to represen t the Autho ri ze d S harehol d er at the AGM (e.g., an un broken c hai n of p owers of attorney), and
c ) an i n terna ti ona l va l i d ID c ard, passport or oth er offi c i al doc u men t i n En gl i sh c o nfi rm i ng the i d e nti ty of the Au thori zed Shareh ol de r's rep resenta ti ve.
(i i i ) a Pro xy Hol de r app oi nte d by an Authori zed Share hol d er i s req ui red to b ri ng:
a) An ID c a rd, pa ssp ort or othe r offi c i al d oc um ent i n Engl i sh c on fi rmi ng th e i de nti ty of th e Proxy Hol der;
b) the Pro xy i n En gl i sh (o r a c o py); and
c ) the d ul y fi l l ed Proxy Voti ng Form a nd In struc ti ons, si gn ed by the Autho ri ze d Sha rehol der a nd an y o ther wri tten i nstruc ti ons gi ven by the
Auth ori zed Sha reho l der to i ts Pro xy Hol de r i f th e c ase may be (e.g., questi on to ask duri n g the AGM …).
Pl ea se note that i n al l c ases th e Proxy to re present an Au thori zed Shareh ol de r at th e AGM c a n on l y b e pro vi d ed di rec tl y by the
Auth ori zed Sha reho l der h i msel f (and not b y a proxy of the Share hol d er).
In c ase of any dou bts rel a ti ng to the Proxy Vo ti ng Form and Instruc ti ons or the Pro xy pre se nted by a Proxy Ho l der to pa rti c i p ate i n the AGM an d ad mi ssi on thereto, the dec i si on o f the c hai rman of the AGM wi l l b e dec i si ve rega rdi ng the a d mi ssi o n of the c o nsi dere d Proxy Hol d er to atten d and vo te at the AGM.
Fo r the c onveni e nc e of i ts Authori zed Sh areh ol ders, the Co mpa ny p ropo se s to ap poi nt any l awyer (a voc at à l a Cou r) of Na utaDu ti l h Avoc ats L uxe mbo urg, e ac h i ndi vi dua l l y and wi th ful l powe r of sub sti tuti o n, as p roxy for the Au thori zed Share hol de rs (the Propose d Sharehol d ers' Proxy) to atten d the AGM and vo te i n ac c o rdanc e wi th the voti n g i nstruc ti o ns of th e Au th ori zed Sha reho l der a s provi ded i n the dul y fi l l ed Pro xy Voti ng Form and Instru c ti on s, si gned by the re l evant Au thori zed Shareh ol de r.
Pl ea se note , howe ver, i t i s p ermi tted to nom i nate a proxy oth er tha n the Propo sed Sha rehol der's Proxy. One person may rep resent more
tha n on e Autho ri zed Sha rehol der.
If the de si gnate d Proxy Hol der i s the Proposed Share hol d ers' Pro xy, the fol l o wi ng ste ps wi l l be app l i c ab l e:
1) Do wnl oa d and c om pl ete the Proxy Voti ng Fo rm a nd In struc ti o ns avai l ab l e on the Co mpa ny's websi te a t (h ttp://www.i mc ag ro.c o m.ua )
an d i nd i c ate the Pro posed Share hol de rs' Proxy as pro xy;
2) Du l y fi l l an d si gn the Pro xy Voti n g Form an d Instru c ti on s and the voti n g i nstru c ti on s herei n (pl e ase be aware that voti ng i n struc ti ons mu st be spe c i fi c al l y provi de d for eac h resol uti on i f the c hosen proxy i s the Pro posed Shareh ol de rs' Proxy, othe rwi se the Propo se d Sharehol d ers' Proxy wi l l a bstai n from voti ng fo r eac h reso l uti on where no voti n g i nstruc ti o ns were p rope rl y p rovi ded );
3) Attac h there to al l doc u men ts spec i fi ed i n the Proxy Voti ng Fo rm a nd In struc ti o ns (i .e., the ori gi n al Sha reho l ders' Certi fi c ate, i f not
al ready dep osi ted wi th th e Com pany, evi de nc i ng the ri ghts o f the Authori zed Share hol d er at the Re c ord Da te); a nd
4) Se nd th e du l y c omp l eted Proxy Voti ng Form a nd In struc ti o ns tog ether wi th a l l req ui red doc u men ts to the Comp any, no l ater than 22
Apri l 2015 , 18.00 CET , wi thi n th e forms and del a ys re qui re d for the p arti c i pati o n by proxy as i ndi c a ted i n th e Proxy Voti ng Form and
Instru c ti on s.
• Imp ortan t i nfo rmati on:
(i ) In an y c a se, the ori g i nal Pro xy Voti n g Fo rm an d Instru c ti on s shal l b e de l i ve red b y th e Sharehol d er to the Co mpa ny togeth er wi th the ori gi nal Shareh ol de r's Certi fi c ate (i f n ot yet de l i vered) and al l re qui re d doc ume nts befo re M onda y 2 7 Apri l 2015 , 18.0 0 CET , or the voti ng i nstru c ti on s wi l l no t be rec orded a s val i d.
(i i ) T he Pro xy Voti ng Form and Instru c ti on s together wi th al l requi red do c um ents m ust be dul y c om pl e te d an d si gne d to be re c orde d as
val i d voti n g i nstruc ti o ns.
(i i i ) Onl y an Authori zed Sh areh ol der who p rovi ded the Com pan y wi th i ts Sharehol d er's Ce rti fi c ate wi th i n th e form s and del a ys req ui red an d who h ave not c ol l e c ted su c h Sh areho l der's Certi fi c ate befo re the AGM date, ma y a ppoi n t a p roxy d e si gnate d by the Comp any. In a l l oth er c a se s, the Proxy gi ven by the sha reho l der wi l l be o r bec ome s i neffe c ti ve.
(i v) If, for an y i tem o n the agen da o f the AGM (the Agend a) req ui ri n g a vote, the voti ng i n struc ti o n i s no t prop erl y c om pl ete d i n the Pro xy
Voti n g Fo rm an d Instruc ti o ns (exc ept the c ase whe re the Autho ri ze d Sha rehol der g ave proxy to i ts Pro xy Hol de r und er th e 'Op ti on A' o f the Proxy Vo ti ng Form and Instruc ti ons), th e Prop osed Sh areho l ders' Proxy wi l l absta i n fro m voti ng .
(v) Voti n g through a Prop osed Sh areho l ders' Proxy i s a n op ti on p ropo se d by the Compa ny for th e sake o f c on ven i enc e . Natu ral l y, eac h
Auth ori zed Sha reho l der m ay atte nd th e AGM an d vo te i ts sha res i n person or th rough i ts own proxy.
(vi ) T he nam e, ad dress and othe r i nfo rmati on o n the Autho ri ze d Sharehol d er shal l be c onsi sten t i n a l l do c ume nts. Adm i ssi on to the AGM
of persons o ther than those represen ti ng the Au thori zed Shareh ol de rs sh al l b e dec i ded sol el y by the Chai rm an o f the AGM .
• How to revoke th e Proxy g rante d to a Proxy Ho l der?
Eac h Autho ri ze d Sha rehol der m ay revoke a Pro xy gi ven to the Proxy Hol der b y sen di ng a doc ume nt expre ssl y revoki ng the g rante d Proxy to the Com pan y wi th i n th e form s and del a ys i nd i c ate d be l ow.
T he Proxy Hol d er m ust be revo ked i n wri ti ng (the Revo c ati o n) an d the Revoc ati on m ust be d el i vered i n o ri gi na l and i n Eng l i sh by ma i l
(ordi nary or regi ste red) to the Noti c e Addre ss.
Suc h Revoc ati on wi l l be e ffec ti ve a nd th e Proxy wi l l be revoked i f i t i s de l i ve red to the Comp any no t l ater than M ond ay 27 Apri l 201 5,
18 .00 CET .
T he Revo c ati o n nee ds to c omp l y wi th the form al i ti e s of the ori g i nal Pro xy. Eac h Autho ri ze d Sha rehol der m ay revoke the gran ted Pro xy at the AGM i tse l f.
3 Ri g hts of the Au thori zed Shareh ol de r
Komisja Nadzoru Finansowego
3
INDUSTRIAL MILK COMPANY S.A.
• T he ri ght to tab l e draft re so l uti o ns and/or ad d i tem s to th e ag enda
UNI-EN 2 2015
Any Autho ri zed Sha rehol der a c ti ng sol el y or wi th oth er Authori zed Sh areh ol ders, together h ol di n g at l east 5% of the sha re c a pi tal , may: (i ) add i tems to the Ag enda ; and
(i i ) tabl e draft resol u ti ons re gard i ng i tems of or to be a dded to th e Agen da.
Suc h requ est (th e Requ est) mu st be m ade i n wri ti ng i n Engl i sh and c onta i n a j usti fi c ati on rega rdi ng the p ropo sa l .
T he Reque st must b e del i ve red b y l a test T uesd ay 7 Apri l 2015 (i ) by ma i l (ordi nary o r regi ste red) to the Noti c e Address, or (i i ) by e-ma i l to Chri sti an.ta i l l eur@l u.to tal serve.eu and i ndi c ate a n ad dress (po stal or el ec troni c ) where the Co mpa ny m ay send the ac knowl ed gem ent o f rec ei pt of the Reque st.
T he Compa ny wi l l the n ad d the prop osed i tems to the Ag enda and publ i sh an a men ded versi o n of the Age nda.
• T he ri ght to ask qu esti ons
Eac h Autho ri ze d Sha rehol der, a c ti ng i n p erson o r thro ugh i ts Proxy Hol der, m ay ask que sti ons reg ardi n g on e or se vera l i tem s of th e Agen da, d uri ng the AGM . If ac ti ng throu gh i ts Proxy Hol d er, th e Auth ori zed Sha reho l der m ust gi ve wri tten i nstruc ti ons to the Pro xy Hol d er for the q uesti on s to ra i se, or at l ea st, a ge nera l ri gh t to a sk a l l qu esti ons (regard i ng o ne o r seve ral i tems of the Ag enda ) the Proxy Hol d er ma y d eem appro pri ate.
T he Compa ny wi l l the n an swe r to th e qu esti ons rai sed, o n a b est-effort ba si s duri n g the questi on an d an swe rs sessi on of the AGM, on a n
i nd i vi d ual o r gl o bal b asi s (i f th e que sti on wa s rai sed se veral ti m es).
T he Compa ny wi l l ho weve r not have to a nswer th e qu esti on i f the answer c an b e fou nd on the Co mpa ny's websi te at:
http://www.i m c agro.c om .ua.
4 L angu age of do c ume nts
Al l d oc um ents re l ati n g to the AGM (i nc l ud i ng the Sha reho l ders' Certi fi c ate) must b e del i vered to the Co mpa ny i n Engl i sh. If a ny do c ume nt ha s been prep ared i n an y o ther l angu age, the Authori zed Sh areh ol der must transl ate suc h doc u ment i nto Engl i sh pri or to the AGM an d pro vi d e the Comp any wi th th e tra nsl ati on toge ther wi th th e tran sl ated doc u men t, wi thi n the forms a nd d el ays as app l i c ab l e to the tran sl a ted d oc um ent i tsel f.
5 L angu age of AGM
T he AGM wi l l be c on duc te d i n Engl i sh. Pl ease n ote that th e Engl i sh l an guag e ve rsi on o f al l resol uti o ns i s bi ndi ng as the resol u ti ons wi l l be adop ted i n Engl i sh .
6 No ti c es a nd fu rther questi o ns to th e Com pany
Sharehol d ers shou l d ad dress al l noti c es and que ri es wi th respec t to th e AGM to the fol l owi n g Noti c e Add ress: Ind ustri al Mi l k Com pan y S.A.
Rue Edward Stei c he n
L-2 540 Luxembo urg
Grand Duc hy of Luxembo urg
Or by ema i l to the fo l l owi n g e-m ai l a ddress: Ch ri sti an.tai l l e ur@l u.total serve.e u .
On al l rel ated c o rrespo nden c e (e .g., suc h as th e obj ec t o f the mai l or the e-m ai l …), ki n dl y i ndi c ate the fo l l owi ng noti c e: '20 15 Ann ual Gen eral Meeti ng In dustri a l Mi l k Co mpa ny S.A.'
Pl ea se note that the Co mpa ny's websi te i s at th e fol l owi ng addre ss: http://www.i mc a gro.c om.u a
Le gal b asi s: Parag raph 39.1 .1 of the Reg ul ati on of the M i ni ste r of Fi nanc e da ted 1 9 Oc tobe r 200 5 on ongo i ng a nd p eri od i c i nforma ti on to be pu bl i shed by i ssuers of se c uri ti es (Journa l of L aws of 2 005, No 209 , i tem 174 4, as a men ded).
Annexes
File
Des cription
INDUST RIAL M ILK COMPANY S.A.
(fu l l nam e of the i ssue r) INDUST RIAL M ILK COMPANY S.A. Spożywc zy (spo)
(sec tor ac c ordi ng to c l asi fi c ati o n
(short nam e of the i ssue r)
L-2310 L uxe mbou rg
of the WSE i n Warsow)
(po st c ode ) (c i ty)
rue Edward Stei c h en 26-28
(street) (numb er)
+3 52 27 4784 88 +3 52 27 4784 88
(ph one numb er) (fax)
c a ti a.c a mpo s@total serve.e u www.i m c agro .c om .ua
(e -mai l ) (web si te) (NIP) (REGON)
Date | Nam e | Posi ti o n / Func ti on | Si g nature |
20 15-03 -26 | Al ex Li ssi tsa | CEO | Al ex Li ssi tsa |
20 15-03 -26 | Yul i a Andru shki na | Ma rketi ng & Devel opm ent & IR Di rec tor | Yul i a Andru shki na |
Komisja Nadzoru Finansowego
4
INDUSTRIAL MILK COMPANY S.A.
UNI-EN 2 2015
Komisja Nadzoru Finansowego
5
|
distributed by
|
