Securities Code 9678
January 4, 2022
To Our Shareholders
1-19, Odori Higashi 3-chome
Chuo-ku, Sapporo, Hokkaido
060-0041, Japan
Tetsuo Kanamoto, President
Notification and Invitation to the 57th Regular General Meeting of the Shareholders
On behalf of the company, I would like to express our sincere appreciation for your continuing support.
It is a pleasure to send you notification of the 57th Regular General Meeting of the Shareholders of Kanamoto Company, Ltd., which will be convened at the time and location indicated below.
If you are unable to attend the Meeting, please take a few moments to read the following reference documents for the General Meeting of the Shareholders, and exercise your voting rights by using either of the procedures indicated below.
[To exercise your shareholder voting rights in writing (by mail)]
Shareholders who wish to exercise their voting rights using the Form for Exercising Voting Rights are requested to use the enclosed form to cast an affirmative or negative vote regarding the resolutions presented for approval. Please sign your voting form and return it to us by 5:00 p.m. on Wednesday, January 26, 2022 (Japan time).
[To exercise your shareholder voting rights by Internet]
Shareholders who wish to exercise their voting rights using the Internet are requested to exercise their voting rights to cast an affirmative or negative vote regarding the resolutions presented for approval by 5:00 p.m. on Wednesday, January 26, 2022 (Japan time).
- Please refer to the Instructions When Exercising of Voting Rights Using the Internet, etc. provided below on Page 15 to 16.
1. | Date and Time | Thursday, January 27, 2022, 10:00 a.m. (Reception desk will open from 9:00 a.m.) |
2. | Location | 11-1 Nishi, Kita 1-jo,Chuo-ku, Sapporo, Hokkaido, Japan |
Royton Sapporo, 3rd Floor "Royton Hall" |
3. Purpose and Topics of the Meeting Matters to be reported
- Report of Business Operations and the Consolidated Financial Statements, and the Report on Results of the Audit by the Accounting Auditor and the Board of Corporate Auditors on the Consolidated Financial Statements, for the 57th Business Period (from November 1, 2020 to October 31, 2021)
- Report of the Company Financial Statements for the 57th Business Period (from November 1, 2020
to October 31, 2021)
Resolutions to be presented for Shareholder Approval
Resolution Appointment of fourteen (14) individuals to position of Director
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- Exercise of voting rights by proxy
When you will exercise your voting rights by proxy, one (1) other shareholder with voting rights can attend the General Meeting of the Shareholders as your representative. However, your proxy will be required to present documentation to verify he/she has the authority to vote on your behalf.
- When attending the General Meeting of the Shareholders on the scheduled date, please submit the enclosed Form for Exercising Voting Rights at the reception desk on the meeting date.
-
As part of the documents to be provided to shareholders when issuing this notification to convene a Regular General Meeting of the Shareholders, information pertaining to matters that should be disclosed in the Notes to the Consolidated Financial Statements and Notes to the Company Financial Statements will be provided to shareholders in the form of documents available on Kanamoto's Internet website [https://www.kanamoto.ne.jp] based on laws and regulations and Article 16 of Kanamoto's Articles of Incorporation.
In addition to the matters described in the enclosed 57th Business Period Report of Business Operations, the matters that should be disclosed as Notes to the Consolidated Financial Statements and Notes to the Company Financial Statements are included as well in the Consolidated Financial Statements and Company Financial Statements that were audited when the Board of Corporate Auditors prepared its Audit Report and the Accounting Auditor prepared its Audit Report, respectively.
In the event of revisions to the Reference Documents for the General Meeting of the Shareholders described below and the Report of Business Operations or Consolidated Financial Statements and the Company Financial Statements described in the 57th Business Period Report of Business Operations, the Company will publish the changes on its Internet website [https://www.kanamoto.ne.jp].
Request to voluntarily refrain from attending the General Meeting of the Shareholders to
prevent the spread of COVID-19
To prevent the spread of the novel coronavirus disease (COVID-19) we ask that all shareholders refrain from attending the General Meeting of the Shareholders. We ask that you exercise your voting rights in writing or by using the Internet.
The Company will be taking the following measures with regard to the holding and operating of the General Meeting of the Shareholders to prevent the spread of COVID-19. We appreciate your understanding and cooperation.
- The staff at the meeting will be wearing masks.
- Alcohol-basedhand sanitizer will be placed at the entrance of the meeting venue. All shareholders who attend the meeting are requested to bring and wear a mask.
- Because shareholders attending the meeting will be seated with spacing kept between each other in the meeting room, we ask that you follow the directions of the meeting staff.
- Because of the extra spacing between seats, the number of seats available at the venue will be much fewer compared with usual years. As a result, it is possible that some shareholders who come to the venue on the date of the meeting may be refused entry.
- Shareholders who display symptoms such as a fever or cough and shareholders who exhibit other states of poor health may be refused entry to the venue. In addition, the meeting staff may check the temperature of shareholders who come to the venue.
- The Company's officers attending the meeting may be wearing masks.
- The Company plans to omit detailed explanations of the matters to be reported (including the audit reports) and the resolutions to be presented to shorten the length of the meeting.
Note: If the above responses are updated before the meeting due to the situation regarding the spread of infection, details of announcements made by the government, etc., such information will be published on Kanamoto's Internet website [https://www.kanamoto.ne.jp]. Therefore, please be sure to check the website for any updates.
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Reference Documents for the General Meeting of the Shareholders
Resolution Appointment of fourteen (14) individuals to position of Director
The term of office of fourteen (14) Company Directors will terminate at the conclusion of the Regular General Meeting of the Shareholders.
Therefore, the Company is requesting approval to appoint fourteen (14) individuals to the position of Directors.
Information on the candidates for Director is provided below.
Areas in which the Company has particular expectations of each Director | |||||||||||||||||||||||||||||
Nominee | Attribute of | ||||||||||||||||||||||||||||
Name | Dialogue | Rental | |||||||||||||||||||||||||||
number | candidate | Corporate | business / | Grobal | Finance/ | Legal/ | Sales/ | ||||||||||||||||||||||
with capital | |||||||||||||||||||||||||||||
Management | industry | Business | Accountihg | Compliance | Marketing | ||||||||||||||||||||||||
markets | |||||||||||||||||||||||||||||
knowledge | |||||||||||||||||||||||||||||
1 | Kanchu | Reappointment | ● | ● | ● | ● | ● | ● | |||||||||||||||||||||
Kanamoto | |||||||||||||||||||||||||||||
2 | Tetsuo | Reappointment | ● | ● | ● | ● | ● | ● | |||||||||||||||||||||
Kanamoto | |||||||||||||||||||||||||||||
3 | Hitoshi | Reappointment | ● | ● | ● | ||||||||||||||||||||||||
Narita | |||||||||||||||||||||||||||||
4 | Tatsuo | Reappointment | ● | ● | ● | ||||||||||||||||||||||||
Kanamoto | |||||||||||||||||||||||||||||
5 | Kazunori | Reappointment | ● | ● | ● | ● | |||||||||||||||||||||||
Hashiguchi | |||||||||||||||||||||||||||||
6 | Akira | Reappointment | ● | ● | |||||||||||||||||||||||||
Sannomiya | |||||||||||||||||||||||||||||
7 | Jun | Reappointment | ● | ● | |||||||||||||||||||||||||
Watanabe | |||||||||||||||||||||||||||||
8 | Shun | Reappointment | ● | ● | ● | ● | ● | ||||||||||||||||||||||
Hirose | |||||||||||||||||||||||||||||
9 | Hideaki | Reappointment | ● | ● | ● | ● | |||||||||||||||||||||||
Yamashita | |||||||||||||||||||||||||||||
10 | Susumu | Reappointment | |||||||||||||||||||||||||||
Outside | ● | ● | ● | ● | |||||||||||||||||||||||||
Naito | |||||||||||||||||||||||||||||
Independent | |||||||||||||||||||||||||||||
11 | Eiji | Reappointment | |||||||||||||||||||||||||||
Outside | ● | ● | ● | ● | |||||||||||||||||||||||||
Arita | |||||||||||||||||||||||||||||
Independent | |||||||||||||||||||||||||||||
12 | Motoki | Reappointment | |||||||||||||||||||||||||||
Outside | ● | ||||||||||||||||||||||||||||
Yonekawa | |||||||||||||||||||||||||||||
Independent | |||||||||||||||||||||||||||||
13 | Ayako | Reappointment | |||||||||||||||||||||||||||
Outside | ● | ● | |||||||||||||||||||||||||||
Tabata | |||||||||||||||||||||||||||||
Independent | |||||||||||||||||||||||||||||
14 | Tetsuya | Reappointment | |||||||||||||||||||||||||||
Outside | ● | ● | |||||||||||||||||||||||||||
Okawa | |||||||||||||||||||||||||||||
Independent | |||||||||||||||||||||||||||||
(Notes) above matrix never represent all the knowledge and experience of each person
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Nominee | Name | Employment history and position and duties at Kanamoto | |||||||
number | (Date of birth) | (Main concurrent positions at other entities) | |||||||
April 1973 | Joined Kanamoto Co., Ltd. | ||||||||
November 1981 | Promoted to Director | ||||||||
Kanchu Kanamoto | January 1990 | Promoted to Executive Director | |||||||
April 1996 | Promoted to Executive Vice President | ||||||||
(November 29, 1946) | |||||||||
June 1998 | Promoted to President and CEO | ||||||||
[Reappointment] | |||||||||
January 2001 | Promoted to Corporate Officer | ||||||||
November 2016 | Promoted to Chairman of the Board and | ||||||||
Representative Director (Present position) | |||||||||
[Main concurrent positions at other entities] | |||||||||
1 | Chairman of the Board, Kanamoto (China) Investment Co., Ltd. | ||||||||
[The reason that the Company has proposed Kanchu Kanamoto as a candidate for Director] | |||||||||
He has extensive experience and expertise regarding the business activities of the Company | |||||||||
through executing the duties of Chairman of the Board and Representative Director of the | |||||||||
Company. From the perspective of promoting the sustainable growth of the Company and | |||||||||
enhancing the medium- to long-term corporate value, the Company has judged him to be suitable | |||||||||
as a director of the Company and has continued to appoint him as a candidate for director. | |||||||||
Number of shares of Kanamoto | Number of years in office | Attendance at Board of | |||||||
stock owned | Directors meetings | ||||||||
489,600 shares | 40years | 5/5 | |||||||
January 1983 | Joined Kanamoto Co., Ltd. | ||||||||
September 2000 | Regional Manager, Construction Equipment | ||||||||
Rental Division Kanto Region | |||||||||
April 2001 | Promoted to Corporate Officer | ||||||||
November 2002 | Division Manager, Construction Equipment | ||||||||
Tetsuo Kanamoto | Rental Division | ||||||||
January 2004 | Promoted to Director | ||||||||
(May 21, 1960) | |||||||||
June 2005 | General Manager, Business Coordination | ||||||||
[Reappointment] | |||||||||
Headquarters (Present position) | |||||||||
April 2012 | Promoted to Senior Corporate Officer | ||||||||
November 2014 | Promoted to Senior Vice President and | ||||||||
Corporate Officer | |||||||||
November 2016 | Promoted to President and CEO and | ||||||||
Corporate Officer (Present position) | |||||||||
2 | [Main concurrent positions at other entities] | ||||||||
President and Representative Director, Toyo Industry Co., Ltd. | |||||||||
Chairman of the Board and Representative Director, Unite Co., Ltd. | |||||||||
Chairman of the Board and Representative Director, KG Flowtechno Co., Ltd. | |||||||||
President and Representative Director, SOOKI HOLDINGS Co., Ltd. | |||||||||
Chairman of the Board and Representative Director, Kanki Co., Ltd. | |||||||||
[The reason that the Company has proposed Tetsuo Kanamoto as a candidate for Director] | |||||||||
He has extensive experience and expertise regarding the business activities of the Company | |||||||||
through executing the duties of President and CEO, and as well as the duties of the division | |||||||||
manager of a Business Division. From the perspective of promoting the sustainable growth of | |||||||||
the Company and enhancing the medium- to long-term corporate value, the Company has | |||||||||
judged him to be suitable as a director of the Company and has continued to appoint him as a | |||||||||
candidate for director. | |||||||||
Number of shares of Kanamoto | Number of years in office | Attendance at Board of | |||||||
stock owned | Directors meetings | ||||||||
17,487 shares | 18years | 5/5 | |||||||
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Nominee | Name | Employment history and position and duties at Kanamoto | |||||||
number | (Date of birth) | (Main concurrent positions at other entities) | |||||||
November 1981 | Joined Kanamoto Co., Ltd. | ||||||||
January 2000 | Division Manager, Business Planning Division | ||||||||
Hitoshi Narita | (now Management Planning Division) | ||||||||
(Present position) | |||||||||
(July 10, 1957) | January 2001 | Promoted to Corporate Officer (Present | |||||||
[Reappointment] | position) | ||||||||
January 2004 | Promoted to Director (Present position) | ||||||||
January 2021 | Division Manager, Used Equipment Sales | ||||||||
Division (Present position) | |||||||||
3 | |||||||||
[The reason that the Company has proposed Hitoshi Narita as a candidate for Director] | |||||||||
He has extensive experience and expertise regarding the business activities of the Company | |||||||||
through executing the duties of the division manager of the Management Planning Division and | |||||||||
Division Manager, Used Equipment Sales Division. From the perspective of promoting the | |||||||||
sustainable growth of the Company and enhancing the medium- to long-term corporate value, | |||||||||
the Company has judged him to be suitable as a director of the Company and has continued to | |||||||||
appoint him as a candidate for director. | |||||||||
Number of shares of Kanamoto | Number of years in office | Attendance at Board of | |||||||
stock owned | Directors meetings | ||||||||
7,600 shares | 18years | 5/5 | |||||||
April 1994 | Joined Kanamoto Co., Ltd. | ||||||||
April 2001 | Regional Manager, Construction Equipment | ||||||||
Rental Division Kinki-Chubu Region | |||||||||
January 2003 | Promoted to Corporate Officer (Present | ||||||||
position) | |||||||||
April 2003 | Regional Manager, Construction Equipment | ||||||||
Rental Division Tohoku Region | |||||||||
April 2005 | Regional Manager, Construction Equipment | ||||||||
Tatsuo Kanamoto | Rental Division Hokkaido Region (Present | ||||||||
position) | |||||||||
(February 2, 1962) | |||||||||
January 2007 | Promoted to Director (Present position) | ||||||||
[Reappointment] | |||||||||
February 2012 | Promoted to Deputy Division Manager, | ||||||||
Construction Equipment Rental Division | |||||||||
February 2014 | General Manager, Steel Sales Division | ||||||||
February 2016 | Manager in charge of Steel Sales Division | ||||||||
4 | (Present position) | ||||||||
April 2016 | Regional Manager, Construction Equipment | ||||||||
Rental Division Kanto & Koshinetsu Region | |||||||||
November 2016 | Division Manager, Construction Equipment | ||||||||
Rental Division (Present position) | |||||||||
[The reason that the Company has proposed Tatsuo Kanamoto as a candidate for Director] | |||||||||
He has extensive experience and expertise regarding the business activities of the Company | |||||||||
through executing the duties of the division manager of the Construction Equipment Rental | |||||||||
Division and the general manager of the Steel Sales Division. From the perspective of promoting | |||||||||
the sustainable growth of the Company and enhancing the medium- to long-term corporate | |||||||||
value, the Company has judged him to be suitable as a director of the Company and has | |||||||||
continued to appoint him as a candidate for director. | |||||||||
Number of shares of Kanamoto | Number of years in office | Attendance at Board of | |||||||
stock owned | Directors meetings | ||||||||
90,600 shares | 15years | 5/5 | |||||||
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Disclaimer
Kanamoto Co. Ltd. published this content on 24 December 2021 and is solely responsible for the information contained therein. Distributed by Public, unedited and unaltered, on 28 December 2021 08:16:02 UTC.