Information on Natixis' Combined Shareholders' Meeting (CSM) of May 28, 2021
Next Natixis' Combined Shareholders' Meeting will be held on Friday, May 28, 2021 at 3:00 p.m., at Natixis' Registered Office, 30 avenue Pierre Mendès France, 75013 Paris.
It will be held behind closed doors due to the restrictions as part of the Covid situation, and shareholders and other persons allowed to take part will not attend physically.
As a matter of fact, in the context of the Covid-19 epidemic and in view of the administrative measures limiting and/or prohibiting collective travel or gatherings for health reasons, Natixis is unable to physically bring together its shareholders, particularly in view of the closure of conference and meeting rooms, the obligation to respect physical distancing measures and the number of persons usually present at the Company's General Shareholders' Meetings.
This decision is made in accordance with (i) the provisions of Article 4 of Order No. 2020-321 of March 25, 2020 adapting the rules governing meetings and deliberations of meetings and governing bodies of legal entities and unincorporated entities under private law due to the COVID-19 epidemic and (ii) the related Decree No. 2020-418 of April 10, 2020, it being stipulated that the period of application of the above- mentioned Order and Decree were extended by Decree No. 2021-255 of March 9, 2021.
Legal information on account of Article R. 22-10-23 of the French Commercial Code
All documents and information provided for in Article R. 22-10-23 of the French Commercial Code, particularly included the preliminary notice of Meeting published in the French Bulletin des Annonces Légales Obligatoires (French Bulletin of Legal Mandatory Announcements) on April 5, 2021, the Shareholders' Meeting Notice, including in particular the agenda, the draft resolutions, the relevant returns of the Board of Directors, or the Voting Form, as well as the 2020 Universal Registration Document and Financial Statement, and the participation and voting terms, may be consulted on the Internet website of Natixis (www.natixis.com).
The remaining documents and information relating to the Combined General Shareholders' Meeting will be made available to shareholders, in the terms provided for by the applicable law, at Natixis Registered Office, 30 avenue Pierre Mendès France, 75013 Paris. Besides, the documents and information provided for in Article R. 22-10-23 of the French Commercial Code are available on Natixis website (www.natixis.com) from the 21st day preceding the Shareholders' Meeting, i.e. from May 07, 2021.
How to take part in the Shareholders' Meeting?
Within this special context, no admission card will be issued and Natixis' Shareholders are invited to cast their vote before the Shareholders' Meeting, using the remote voting tools (via a postal voting form or via the secured voting platform VOTACCESS) or by giving proxy either to the Shareholders' Meeting Chairman or to a designated person.
How to vote at the Shareholders' Meeting?
To be able to vote at the Meeting, shareholders must prove ownership of their shares no later than the second business day before the Shareholders' Meeting, i.e. on May 26, 2021 (00:00 Paris time).
Shareholders may vote by Internet, use a postal voting form so as to:
vote on each resolution,
appoint the Chairman of the Meeting as proxy,
give proxy to any natural or legal person of his/her choice, or
appoint or revoke a new proxy.
In a view to facilitate shareholders' voting at its Shareholders Meetings, Natixis offers you the opportunity to vote online before the next Combined Shareholders' Meeting, via the VOTACCESS marketplace which will be open from May 06, 2021 at 10:00 to May 27, 2021 at 15:00, Paris time.
This platform offers you the same possibilities as the postal voting form, i.e. you can:
vote on each resolution;
give proxy to the Shareholders' Meeting Chairman;
give proxy to any person of your choice;
revoke and appoint a new proxy.
You are advised not to wait until the deadline (May 27, 2021 15:00, Paris time) to enter your voting instructions, so as to avoid possible congestion of the platform.
YOU ARE A REGISTERED SHAREHOLDER (HELD DIRECTLY OR THROUGH AN INTERMEDIARY)
1- Log in to OLIS-Shareholder website: www.emetline.olisnet.com
2- Log in: enter your ID number displayed at the top right of the voting form which has been sent to you together with the convening notice by CACEIS Corporate Trust, by post or by mail if you opted for digital convening and follow the instructions indicated on screen.
You already logged in: click on the « Access to my account » module and follow the instructions displayed on screen
Once you have logged in, click on the « Internet voting » module which will redirect you onto the VOTACCESS website.
3- Once on the homepage, click on the module of your choice: « Give proxy to the Chairman », « Vote on resolutions » or « Give proxy to a third person ».
YOU ARE A BEARER SHAREHOLDER
1- Log in to the Internet portal of the institution responsible for managing your account using your usual access codes.
2- Click the icon shown on screen on the line corresponding to your Natixis shares and follow instructions.
Only holders of bearer shares whose account-holding institution has joined the VOTACCESS system and which offers this service for Natixis Shareholders' Meeting, will be able to access to it.
Access to the VOTACCESS platform via the Internet portal of the shareholder's account holder may be
subject to specific conditions for use defined by that institution. Consequently, bearer shareholders interested in this service are kindly asked to contact their account keeper to get familiarized of such conditions.
If you lose your username and/or password, you can send a request by post to CACEIS Corporate Trust - Service / Meetings - 14 rue Rouget de Lisle - 92862 Issy Les Moulineaux Cedex 9.
The postal or proxy voting form
This form will be automatically sent to all registered shareholders who did not opt for digital convening. The bearer shareholders will have to contact their usual financial intermediary in order to get this document. Their account holder will then contact CACEIS Corporate Trust*.
Any form request will have to reach CACEIS Corporate Trust or the financial intermediary no later than on: (i) May 24, 2021 for mandates with indication of proxy and (ii) May 25, 2021 for any other form/mandate. Please note that in case of a mandate with indication of the proxy, the latter will have to send their instructions to exercise the mandate also no later than May 24, 2021 (within the provisions hereunder specified).
Pursuant to Article 6 of Decree nr 2020-418 of April 10, 2020, the mandate designation or revocation of a mandate with indication of the proxy will have to reach the Company no later than on the fourth day preceding the Shareholders' Meeting, i.e. no later than on May 24, 2021. The proxy will have to send hers/his instructions to exercise the mandates they hold to CACEIS Corporate Trust, by electronic message (to the following electronic address: firstname.lastname@example.org), by way of the postal voting form (mentioned in Article R. 225-76 of the French Commercial Code), no later than the fourth day preceding the Shareholders' Meeting, i.e. no later than May 24, 2021.
Beware: Pursuant to Article 7 of Decree No. 2020-418 of April 10, 2020 and way of derogation in III of Article R. 22-10-28 of the French Commercial Code (formerly III of Article R. 225-85 of the French Commercial Code), shareholders who have already voted remotely or sent a proxy form will be able to choose another participating method in the Shareholders' Meeting provided that their instruction in that respect reaches the Company in a timeframe compatible with reception times of the powers and/or the votes (by post of via the Internet) and in compliance with the provisions set forth in this Meeting Notice.
The Registered Shareholders (directly or not) who wish to modify their method of participation will have to send their new voting instructions by returning the single form duly completed and signed by electronic means to the following address: email@example.com.The form will have to specify the Shareholder's identity, their last name, first name, and address and the mention « New instruction - supersedes », and be dated and signed. The registered shareholders will have to add a copy of their identity card and if need be a representation power of the legal person they represent.
The bearer shareholders who wish to modify their method of participation will have to send to their account holder, who will undertake to transfer their new instructions to CACEIS Corporate Trust, the Company's proxy together with a shareholding certificate as proof of their share ownership.
How to ask questions?
Pursuant to Article 8-2 of Decree No. 2020-418 of April 10, 2020, as amended by Decree No. 2020-1614 of December 18, 2020, and notwithstanding the first paragraph of Article R. 225-84 of the French Commercial Code, it is specified that the shareholders who wish to ask written questions will have to, no later than on the second business day preceding to the General meeting, i.e. on May 26, 2021, send their questions to Natixis, Secretariat of the Board - Corporate Governance, BP 4, 75060 Paris Cedex 02, by registered post with acknowledgment of receipt sent to the Chairman of the Board of Directors or by e-mail to the following address: firstname.lastname@example.org. In order to be taken into account, these questions will necessarily have to be accompanied by a certificate of share ownership.
All answers to all questions will be published on the Internet site as soon as possible after the end of the Shareholders' Meeting and at the latest before the end of the fifth working day from the date of the General Meeting.
As the Shareholders' Meeting will be held behind closed doors, shareholders will not have the possibility to ask oral questions, to amend the resolutions nor to propose new resolutions. However, in order to promote dialogue with shareholders to which the Company is specially devoted, a system will be put in place allowing shareholders to ask questions not having the specification of written questions prior to the Shareholders' Meeting from Monday May 24, 2021, and this until the day preceding the Shareholders' Meeting (i.e. until Thursday May 27, 2021 at 15:00 Paris time), the connection conditions of which will be specified later.
How to follow Natixis' Shareholders' Meeting? Where find all information on the Shareholders' Meeting?
The Company will make available to its shareholders a live and replay broadcast of the entire Shareholders' Meeting on the Company's website (www.natixis.com).
All information on the Shareholders' Meeting is available on Natixis Internet website (www.natixis.com) in the Shareholders' Meeting section, in particular the convening notice and the Meeting notice.
Shareholders are invited to regularly consult the section dedicated to the Shareholders' Meeting on the Company's website, as it will be updated so as to specify the definitive arrangements of the Shareholders' Meeting and/or to adapt them to legislative measures and regulatory requirements depending on health and/or legal requirements.
* CACEIS Corporate Trust is centralizer for Natixis Shareholders' Meeting as well as custodian of the registered shares register.
Natixis - 30, avenue Pierre Mendès France - 75013 Paris - Adresse postale : BP 4 - 75060 Paris Cedex 02 France - Tél. : +33 1 58 32 30 00 - www.natixis.com
Société anonyme à Conseil d'administration au capital de 5 052 644 851,20 euros - 542 044 524 RCS Paris - TVA : FR 73 542 044 524
Natixis SA published this content on 08 April 2021 and is solely responsible for the information contained therein. Distributed by Public, unedited and unaltered, on 12 April 2021 16:50:01 UTC.