- The original version of the Articles of Association of the Company is in Chinese, and the English version of the Articles of Association is the translation from the Chinese original. Should there be any discrepancy between the Chinese and English versions of the Articles of Association, the Chinese version shall prevail.
NEW CHINA LIFE INSURANCE COMPANY LTD.
(A joint stock company incorporated in the People's Republic of China with limited liability)
(Stock Code: 01336)
New China Life Insurance Company Ltd.
Articles of Association
Record of amendments of these Articles
Formulation of | |||||
Articles of | |||||
No. | Association | Resolution Date | Meeting | Approval Document No. | |
1 | Formulation of | 14 | July 1996 | Resolution of the first session | Yinfu [1996] |
articles of | of general meeting | Approval No 255 | |||
association | |||||
2 | First amendment | 30 | March 1999 | Sixth general meeting | Baojian Fu [1999] |
Approval No 63 | |||||
3 | Second amendment | 16 | January 2001 | Extraordinary general meeting | Baojian Fu [2000] |
Approval No 410 | |||||
4 | Third amendment | 26 | March 2002 | Annual general meeting of | Baojian Bianshen [2002] |
2001 | Approval No 55 | ||||
5 | Fourth amendment | 21 | March 2003 | Annual general meeting of | Baojian Bianshen [2003] |
2002 | Approval No 51 | ||||
6 | Fifth amendment | 21 | March 2003 | Annual general meeting of | Baojian Fu [2003] |
2002 | Approval No 82 | ||||
7 | Sixth amendment | 5 November 2003 | Xinbaofa Request No 2003 | Baojian Bianshen [2003] | |
[105] | Approval No 154 | ||||
8 | Seventh amendment | 19 | November 2004 | Second extraordinary general | Baojian Fagai [2004] |
meeting of 2004 | Approval No 1408 | ||||
9 | Eighth amendment | 19 | November 2004 | Second extraordinary general | Baojian Fagai [2004] |
meeting of 2004 | Approval No 1518 | ||||
10 | Ninth amendment | 10 | April 2006 | First extraordinary general | Baojian Fagai [2006] |
meeting of 2006 | Approval No 498 | ||||
11 | Tenth amendment | 21 | April 2006 | Second extraordinary general | Baojian Fagai [2006] |
meeting of 2006 | Approval No 738 |
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Formulation of | ||||
Articles of | ||||
No. | Association | Resolution Date | Meeting | Approval Document No. |
12 | 11th amendment | 20 June 2006 | Fourth extraordinary general | Baojian Fagai [2007] |
meeting of 2006 | Approval No 103 | |||
13 | 12th amendment | 18 May 2007 | Sixth extraordinary general | Baojian Fagai [2007] |
meeting of 2007 | Approval No 612 | |||
14 | 13th amendment | 3 August 2007 | Eighth extraordinary general | Baojian Fagai [2007] |
meeting of 2007 | Approval No 1052 | |||
15 | 14th amendment | 1 February 2007 | First extraordinary general | Baojian Fagai [2007] |
meeting of 2007 | Approval No 1574 | |||
16 | 15th amendment | 21 September 2007 | Ninth extraordinary general | Baojian Fagai [2007] |
meeting of 2007 | Approval No 1692 | |||
17 | 16th amendment | 15 August 2008 | Fifth extraordinary general | Baojian Fagai [2008] |
meeting of 2008 | Approval No 1149 | |||
18 | 17th amendment | 6 October 2008 | Sixth extraordinary general | Baojian Fagai [2008] |
meeting of 2008 | Approval No 1434 | |||
19 | 18th amendment | 19 November 2009 | Seventh extraordinary general | Baojian Fagai [2009] |
meeting of 2009 | Approval No 1245 | |||
20 | 19th amendment | 14 January 2010 | First extraordinary general | Baojian Fagai [2010] |
meeting of 2010 | Approval No 114 | |||
21 | 20th amendment | 29 June 2010 | Annual general meeting of | Baojian Fagai [2010] |
2009 | Approval No 1060 | |||
22 | 21st amendment | 14 October 2010 | Fourth extraordinary general | Baojian Fagai [2011] |
meeting of 2010 | Approval No 423 | |||
3 December 2010 | Sixth extraordinary general | |||
meeting of 2010 | ||||
23 | 22nd amendment | 20 June 2011 | Third extraordinary general | Baojian Fagai [2011] |
meeting of 2011 | Approval No 1092 | |||
24 | 23rd amendment | 31 March 2011 | First extraordinary general | Baojian Fagai [2011] |
meeting of 2011 | Approval No 1209 | |||
20 June 2011 | Third extraordinary general | |||
meeting of 2011 | ||||
25 | 24th amendment | 8 November 2011 | Forty-second meeting of the | Baojian Fagai [2011] |
fourth session of the board | Approval No 1848 | |||
of directors (amended as | ||||
authorized by the first | ||||
extraordinary general meeting | ||||
of 2011) |
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Formulation of | ||||
Articles of | ||||
No. | Association | Resolution Date | Meeting | Approval Document No. |
26 | 25th amendment | 31 March 2011 | First extraordinary general | Baojian Fagai [2012] |
meeting of 2011 | Approval No 407 | |||
20 June 2011 | Third extraordinary general | |||
meeting of 2011 | ||||
8 November 2011 | Forty-second meeting of the | |||
fourth session of the board | ||||
of directors (amended as | ||||
authorized by the first | ||||
extraordinary general meeting | ||||
of 2011) | ||||
27 | 26th amendment | 1 February 2013 | First extraordinary general | Baojian Fagai [2013] |
meeting of 2013 | Approval No 161 | |||
28 | 27th amendment | 27 June 2016 | Annual general meeting of | Baojian Xuke [2016] |
2015 | Approval No 846 | |||
29 | 28th amendment | 19 December 2017 | Second extraordinary general | Yinbaojian Xuke [2018] |
meeting of 2017 | Approval No 485 | |||
30 | 29th amendment | 19 December 2018 | First extraordinary general | Yinbaojian Fu [2019] |
meeting of 2018 | Approval No 767 | |||
27 June 2019 | Annual general meeting of | |||
2018 | ||||
31 | 30th amendment | 23 June 2020 | Annual general meeting of | Yinbaojian Fu [2020] |
2019 | Approval No 577 |
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Chapter 1 General Provisions | |
Article 1 | To adapt to the requirements from the development of socialist market |
economy and safeguard the legal rights of New China Life Insurance Company | |
Ltd. (hereinafter referred to as the "Company"), shareholders and creditors, as | |
well as to manage the structure and behavior of the Company, this Articles of | |
Association (hereinafter referred to as the "Articles" or "Articles of | |
Association") is formulated in accordance with the Company Law of the | |
People's Republic of China (hereinafter referred to as the "Company Law"), | |
the Securities Law of the People's Republic of China (hereinafter referred to as | |
the "Securities Law"), the Insurance Law of the People's Republic of China | |
(hereinafter referred to as the "Insurance Law"), the Constitution of the | |
Communist Party of China, the Special Provisions of the State Council on the | |
Overseas Offering and Listing of Shares by Joint Stock Limited Companies | |
(hereinafter referred to as the "Special Provisions"), the Mandatory Provisions | |
for Articles of Association of Companies to be Listed Overseas, the Guidance | |
on Insurance Companies' Articles of Association, the Listing Rules of | |
Shanghai Stock Exchange, the Rules Governing the Listing of Securities on | |
The Stock Exchange of Hong Kong Limited (hereinafter referred to as the | |
"Hong Kong Listing Rules") as well as other relevant laws and regulations. | |
Article 2 | The Company is a joint stock limited company established in accordance with |
the Company Law, the Securities Law, the Insurance Law, the Special | |
Provisions and other relevant laws and regulations. | |
The Company was established by the promoters with the approval of People's | |
Bank of China (hereinafter referred to as the "PBOC") through its Reply No. | |
[1996] 255 and registered with the State Administration for Industry and | |
Commerce of the People's Republic of China. The Company obtained its | |
business license for enterprise as a legal person on 28 September 1996, and its | |
business license number is 110000009900854. | |
The promoters of the Company are China Aidi Group Corporation, China | |
National Materials Development & Investment Corporation, Orient Group | |
Industrial Co., Ltd., Beijing Huayuan Group Corporation, Baoshan Steel | |
(Group) Co., Ltd., Shenhua Group Corporation Limited, New Industry | |
Investment Co., Ltd., Heilongjiang Longdi Group Corporation Ltd., Xintaike | |
Technology Development Centre, Jinzhou Harbour (Group) Co., Ltd., | |
SINOPEC Daqing Petrochemical Complex, SINOPEC Jinling Petrochemical | |
Company, Yizheng Chemical Fiber Co., Ltd., Anhui Grain& Oil Trading Co., | |
Ltd. and Tongling Non-Ferrous Metals Group. |
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Article 3 | Registered name of the Company: 新華人壽保險股份有限公司 |
English name: NEW CHINA LIFE INSURANCE COMPANY LTD. | |
English abbreviation: NCI | |
Article 4 | Address: 16 East Hunan Road, Yanqing District, Beijing |
(Zhongguancun Yanqing Park) | |
Postal code: 102100 | |
Telephone number: 010-85210000 | |
Fax number: 010-85210101 | |
Website: www.newchinalife.com | |
Article 5 | The Company is a joint stock limited company with perpetual existence. |
Article 6 | The Company is subject to the jurisdiction and protection of laws, rules and |
regulations of the People's Republic of China, shall comply with laws and | |
regulations and implement uniform national policies and guidelines in terms of | |
finance and insurance and is monitored and administrated by the China | |
Banking and Insurance Regulatory Commission (hereinafter referred to as the | |
"CBIRC"). | |
Article 7 | The chairman of the board of directors shall be the legal representative of the |
Company. | |
Article 8 | All the capital of the Company shall be divided into shares of equal value. |
Shareholders' liabilities in the Company are proportional to the number of | |
shares they subscribed and the Company shall assume the liabilities of the | |
Company with all its assets. | |
Article 9 | Since the Articles of Association becomes effective, it shall act as a legally |
binding document for the management of the company's structure and | |
behaviors, and the rights and obligations between the company and its | |
shareholders and also among the shareholders. The Articles of Association will | |
be binding to the Company, its shareholders, directors, supervisors, members | |
of party committee (discipline inspection commission), Chief Executive Officer | |
("CEO"), President (Chief Operating Officer, "COO") and other senior | |
management members. The aforesaid personnel shall all have the right to | |
propose claims concerning the affairs of the Company in accordance with these | |
Articles. | |
Pursuant to these Articles, shareholders may prosecute the Company; the | |
Company may prosecute its shareholders; a shareholder may prosecute other | |
shareholders; shareholders and the Company may prosecute the directors, | |
supervisors, CEO, President (COO) and other senior management members of | |
the Company. | |
The "prosecute" referred to in the preceding paragraph includes the instituting | |
of legal proceedings with courts or the filing for arbitration to arbitral | |
institutions. |
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Article 10 | The senior management members referred to in the Articles of Association |
shall mean the Company's CEO, President (COO), Vice Presidents, assistant to | |
the President, secretary of the board of directors, Chief Financial Officer | |
("CFO"), Chief Risk Officer, Chief Actuary, Compliance Officer, Auditing | |
Officer and other senior managers appointed by the board of directors and in | |
accordance with the regulations of the CBIRC. | |
Article 11 | The Company may invest in other limited liability companies or joint stock |
limited companies. The Company's liabilities to an investee company shall be | |
limited to the amount of its capital contribution to such investee company. | |
Article 12 | In accordance with the provisions of the Constitution of the Communist Party |
of China, the Company shall establish an organization of the Communist Party | |
of China (hereinafter referred to as the "Party"). The Party Committee shall | |
play a leading role in the Company, supervising its direction of development, | |
overlooking the whole picture and facilitating implementation. The working | |
organ of the Party shall be established to carry out party activities. | |
The Company shall provide necessary conditions for the party organization to | |
implement its normal activities, including sufficient staff and funds. | |
Article 13 | According to the Constitution of the People's Republic of China and other |
relevant laws, the Company exercises democratic management. The Company | |
shall organize the trade union in accordance with the law, carry out trade union | |
activities and safeguard the legal rights of employees. The Company shall | |
provide necessary conditions for the activities of its trade union. | |
Chapter 2 Business Objectives and Scopes | |
Article 14 | The Company's business objectives are to satisfy customers' needs with better |
products and services, to improve its own integrated strength with professional | |
talents and detailed management, as well as to lay a solid foundation for its | |
long- term development with a higher standard of honesty and a stronger sense | |
of responsibility, with a view to create more value for its shareholders, | |
customers, staff and the society. |
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Article 15 | As approved by the company registration authority, the Company's business |
scope includes: | |
(1) Life insurance in Renminbi and foreign currencies (including various life | |
insurance, health insurance, accident and casualty insurance); | |
(2) Acting as an agent for domestic and foreign insurance institutions for | |
insurance, verification and claim settlement, etc.; | |
(3) Insurance consulting; | |
(4) Engaging in capital operations in accordance with relevant regulations; | |
and | |
(5) Other business as approved by the CBIRC. | |
The business scope of the Company shall be subject to approval of the CBIRC | |
and the company registration authority. | |
Chapter 3 Shares and Registered Capital | |
Article 16 | The Company shall, at all times, have ordinary shares. The Company may, |
upon the approval by the departments in charge of company examination and | |
approval as authorized by the State Council, have other classes of shares if | |
necessary. | |
Article 17 | The Company shall follow the principles of transparency, fairness and equity |
when issuing shares. Each share in the same class shall have the same rights. | |
Shares of the same class issued at the same time shall all be issued with the | |
same condition and at the same price with each other. All shares subscribed by | |
any entity or individual shall be paid the same price. | |
Shareholders of the domestic listed shares and foreign listed shares issued by | |
the Company shall have the same rights in any distributions by way of | |
dividend or otherwise with shares of the same class. | |
No powers shall be taken by the Company to restrict or otherwise impair any | |
of the rights attached to any share solely for the reason that the person or | |
persons who are interested directly or indirectly therein have failed to disclose | |
their interests to the Company. | |
Article 18 | All the shares issued by the Company shall have a par value and each shall |
bear a par value of RMB one yuan. |
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Article 19 | Upon the approval by the CBIRC and the securities regulatory authorities |
under the State Council, the Company may issue shares to domestic investors | |
and overseas investors. | |
Overseas investors referred to in the preceding paragraph represent the | |
investors from foreign countries or Hong Kong, Macau and Taiwan who have | |
subscribed the shares issued by the Company. Domestic investors represent | |
those investors in the People's Republic of China other than the aforesaid | |
regions who have subscribed the shares issued by the Company. | |
Article 20 | The shares issued by the Company to domestic investors which are subscribed |
in Renminbi shall be referred to as domestic shares. | |
The shares issued by the Company to overseas investors, which are subscribed | |
in foreign currencies, shall be referred to as foreign shares. | |
With the approval of issuance by departments authorized by the State Council | |
as well as the approval by domestic stock exchange, the shares listed and | |
traded on domestic stock exchange are of the same category, and are | |
collectively referred to as domestically-listed domestic shares. With the | |
approval of issuance by departments authorized by the State Council as well as | |
the approval by overseas securities regulatory authorities, shares listed and | |
traded on overseas stock exchange are of the same category, and are | |
collectively referred to as overseas-listed foreign shares. | |
Foreign currencies referred to in the preceding paragraph represent the legal | |
currencies of other countries or regions other than Renminbi that are | |
recognized by the competent authorities of the State Administration of | |
Foreign Exchange for the payment of share subscription to the Company. | |
Article 21 | With the approval by the departments in charge of company examination and |
approval as authorized by the State Council, the Company is authorized to | |
issue up to a total of 3,119,546,600 ordinary shares, of which 500,000,000 | |
shares or 16.0280% of the total ordinary shares issuable by the Company was | |
issued to the promoters upon the Company's establishment. Upon the | |
establishment, the Company's registered capital was RMB500,000,000. The | |
following table sets out the promoters and their respective shareholdings: |
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Percentage | ||||||
Capital | Share | in the | ||||
contribution | subscription | total | Form of | |||
No. | Promoter | (RMB) | (Share) | equity | contribution | Transfer |
1 | China Aidi Group | RMB50,000,000 | 50,000,000 | 10% | Currency | All Transferred |
Corporation | shares | |||||
2 | China National | RMB50,000,000 | 50,000,000 | 10% | Currency | All Transferred |
Materials | shares | |||||
Development & | ||||||
Investment | ||||||
Corporation | ||||||
3 | Orient Group | RMB50,000,000 | 50,000,000 | 10% | Currency | All Transferred |
Industrial Co., Ltd. | shares | |||||
4 | Beijing Huayuan | RMB50,000,000 | 50,000,000 | 10% | Currency | All Transferred |
Group Corporation | shares | |||||
5 | Baoshan Steel | RMB50,000,000 | 50,000,000 | 10% | Currency | |
(Group) Co., Ltd. | shares | |||||
6 | Shenhua Group | RMB50,000,000 | 50,000,000 | 10% | Currency | All Transferred |
Corporation | shares | |||||
Limited | ||||||
7 | New Industry | RMB50,000,000 | 50,000,000 | 10% | Currency | All Transferred |
Investment Co., | shares | |||||
Ltd. | ||||||
8 | Heilongjiang Longdi | RMB40,000,000 | 40,000,000 | 8% | Currency | All Transferred |
Group Corporation | shares | |||||
Ltd. | ||||||
9 | Xintaike Technology | RMB35,000,000 | 35,000,000 | 7% | Currency | All Transferred |
Development | shares | |||||
Centre | ||||||
10 | Jinzhou Harbour | RMB35,000,000 | 35,000,000 | 7% | Currency | All Transferred |
(Group) Co., Ltd. | shares | |||||
11 | SINOPEC Daqing | RMB10,000,000 | 10,000,000 | 2% | Currency | All Transferred |
Petrochemical | shares | |||||
Complex | ||||||
12 | SINOPEC Jinling | RMB10,000,000 | 10,000,000 | 2% | Currency | All Transferred |
Petrochemical | shares | |||||
Company | ||||||
13 | Yizheng Chemical | RMB10,000,000 | 10,000,000 | 2% | Currency | All Transferred |
Fiber Co., Ltd. | shares | |||||
14 | Anhui Grain& Oil | RMB5,000,000 | 5,000,000 | 1% | Currency | All Transferred |
Trading Co., Ltd. | shares | |||||
15 | Tongling Non- | RMB5,000,000 | 5,000,000 | 1% | Currency | All Transferred |
Ferrous Metals | shares | |||||
Group | ||||||
Total | RMB500,000,000 | 500,000,000 | 100% | |||
shares |
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After the establishment of the Company, 2,100,000,000 ordinary shares have been issued. Prior to the Company's initial public offering and listing of shares, the shareholding of the Company is as below:
Percentage | ||
Number of | Ownership of | |
Name of Shareholder | Shares Held | Shares |
Central Huijin Investment Ltd. | 1,009,190,000 | 38.8150% |
Baosteel Group Corporation | 488,150,000 | 18.7750% |
Zurich Insurance Company Ltd. | 390,000,000 | 15.0000% |
Hebei Deren Investment Co., Ltd. | 126,987,805 | 4.8841% |
Tianjin Xinshang Investment Management | 81,454,878 | 3.1329% |
Limited | ||
Century Golden Resources Investment | 78,000,000 | 3.0000% |
Group Co., Ltd. | ||
Fullerton Management Pte Ltd. | 78,000,000 | 3.0000% |
CICC Securities (HK) Limited | 65,000,000 | 2.5000% |
Nomura Securities Co., Ltd. | 65,000,000 | 2.5000% |
Shanghai Zendai Investment Management | 46,865,000 | 1.8025% |
Co., Ltd. | ||
Xiamen United Credit Investment Co., | 40,426,829 | 1.5549% |
Ltd. | ||
Standard Chartered Principal Finance | 39,000,000 | 1.5000% |
(Cayman) Ltd. | ||
Vats Group Company Limited | 31,745,000 | 1.2210% |
Beijing Taiji Huaqing Information System | 26,000,000 | 1.0000% |
Co., Ltd. | ||
Shanghai Fosun Industrial Technology | 23,780,488 | 0.9146% |
Development Company Limited | ||
International Finance Corporation | 10,400,000 | 0.4000% |
Total | 2,600,000,000 | 100% |
Article 22 | In the course of its initial public offering and listing of shares, the Company |
has issued 519,546,600 ordinary shares, which consist of 361,006,600 | |
overseas-listed foreign shares, representing 11.5724% of the total ordinary | |
shares issuable by the Company, and 158,540,000 domestically-listed domestic | |
shares, representing 5.0821% of the total ordinary shares issuable by the | |
Company. |
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After its initial public offering and listing of shares, the Company's share capital | |
structure is: 3,119,546,600 ordinary shares in total, among which 2,085,439,340 are | |
domestically-listed domestic shares, representing 66.85% of the total ordinary shares | |
issued by the Company, and 1,034,107,260 overseas-listed foreign shares, | |
representing 33.15% of the total ordinary shares issued by the Company. | |
Domestic shares issued by the Company are under centralized depositary of the | |
Shanghai branch of China Securities Depository and Clearing Corporation | |
Limited; whereas the foreign shares issued by the Company are under | |
centralized depositary of Computershare Hong Kong Investor Services Limited. | |
Article 23 | The plans of issuing overseas-listed foreign shares and domestic shares as |
approved by the securities regulatory authorities under the State Council can be | |
carried out respectively in steps by the board of directors. | |
The Company can carry out the plans of issuing overseas-listed foreign shares | |
and domestic shares respectively according to the preceding paragraph within | |
15 months from the date of approval from the securities regulatory authorities | |
under the State Council. | |
With the approval from the securities regulatory authorities under the State | |
Council, the holders of domestic shares of the Company may transfer the | |
shares held by them to overseas investors, and such shares can be listed and | |
traded overseas. The listing and trading of such transferred shares on overseas | |
stock exchange shall be in compliance with the regulatory procedures, rules | |
and requirements of the overseas stock exchange. For the listing and trading of | |
such transferred shares on overseas stock exchange, no separate class of | |
general meeting shall be called to vote. | |
Article 24 | The Company shall raise full amount at one shot respectively when issuing |
overseas-listed foreign shares and domestic shares within the planned number | |
of total shares specified in the issue scheme. In case of failure in raising full | |
amount at one shot, the shares can be issued in installment upon the approval | |
from the securities regulatory authority under the State Council. | |
Article 25 | The registered capital of the Company is RMB3,119,546,600. |
Article 26 | The Company may, based on its operating and development needs and in |
accordance with laws, rules and regulations as well as the Articles of | |
Association, increase its registered capital in the following ways, subject to | |
resolution adopted by the shareholders' general meeting and approval from | |
CBIRC and other relevant regulatory authorities: | |
(1) Offering new shares for subscription to unspecified investors; | |
(2) Placing new shares to its existing shareholders; | |
(3) Allotting new shares to its existing shareholders; | |
(4) Converting capital reserve into share capital; or |
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- Other means permitted by laws, rules, regulations and standardization documents.
The Company's increase of capital by issuing new shares shall, after being | |
approved pursuant to the Articles of Association, be conducted in accordance | |
with the procedures stipulated by relevant laws, rules, regulations, | |
standardization documents of the Country, relevant stipulations of the | |
CBIRC and other regulatory authorities and the Articles of Association, | |
submitted to the CBIRC for approval and shall register the alterations at the | |
relevant registration authorities in accordance with the laws. | |
Chapter 4 Capital Reduction and Share Repurchase | |
Article 27 | Pursuant to the laws, rules and regulations as well as the Articles of |
Association, upon the resolution of the shareholders' general meeting and the | |
approval from CBIRC and other relevant regulatory authorities, the Company | |
may reduce its registered capital, which shall be conducted in accordance with | |
the procedures stipulated by the Company Law, the Insurance Law and | |
relevant regulations of the CBIRC and other regulatory authorities as well as | |
the Articles of Association, submitted to the CBIRC for approval and shall | |
register the alterations at the relevant registration authorities in accordance | |
with the laws. | |
When the Company reduces its registered capital, it shall prepare a balance | |
sheet and a list of assets and submit them together with relevant documents to | |
the shareholders for review before the shareholders' general meeting votes | |
thereon. | |
The Company shall notify its creditors within 10 days after the date of | |
resolution on reducing the registered capital and announce it on a newspaper at | |
least three times within 30 days. Creditors have the right to request the | |
company to repay its debts or to provide relevant debt settling guarantee within | |
30 days after receiving the notice or within 45 days after the date of | |
announcement if no such notice has been received. | |
The Company's registered capital after reduction shall not be less than the | |
statutory minimum amount. | |
Article 28 | The Company may, in accordance with the procedures set out in the Articles of |
Association and subject to the approval from the relevant governing authority | |
of the State, repurchase its issued shares under the following circumstances: | |
(1) Reducing its registered capital; |
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- Merger with other companies that hold shares in the Company;
- Using the shares in the employee stock ownership scheme or as equity incentive;
- Repurchase of shares made upon the request of its shareholders who disagree with resolutions passed at a shareholders' general meeting in connection with a merger or division of the Company;
- Using the shares to convert corporate bonds issued by the Company that can be converted into stocks;
- As necessary for maintenance of the Company's value and shareholders' rights and interests.
- Other circumstances permitted by laws, rules and regulations or by the securities regulatory authorities of the place where the shares of the Company are listed.
Except for the circumstances specified above, the Company shall not purchase its own shares.
The Company's purchase of its own shares pursuant to items (1) to (2) of first paragraph shall be subject to resolution of the shareholders' general meeting. The Company's repurchase of its own shares in accordance with items (3), (5),
- of first paragraph shall be approved by the shareholder's general meeting in accordance with the Articles of Associations, or shall be subject to a board resolution approved by over two thirds of the directors present the board meeting pursuant to the authorization of the shareholders' general meeting.
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The shares of the Company repurchased in accordance with item (1) of first | |
paragraph shall be cancelled within ten days from the date of repurchase; those | |
repurchased in accordance with items (2) and (4) shall be transferred or | |
cancelled within six months; the total shares held by the Company in | |
accordance with items (3), (5), (6) shall not exceed 10% of the total shares of | |
the Company in issue and shall be transferred or cancelled within three years. | |
The repurchase of foreign listed shares of the Company shall comply with the | |
Hong Kong Listing Rules and other relevant regulatory requirements of the | |
place where the Company is listed. | |
Article 29 | The Company can repurchase its shares in one of the following ways with |
approval from the relevant governing authority of the State: | |
(1) Making a pro rata offer of repurchase to all of its shareholders; | |
(2) Repurchasing shares through public dealing on a stock exchange; | |
(3) Repurchasing shares by an off-market agreement; or | |
(4) Other ways permitted by laws, rules and regulations or by the relevant | |
securities regulatory authorities of the place where the shares of the | |
Company are listed. | |
In respect of the redeemable shares which the Company has the power to | |
purchase for redemption, in the event that the purchases are not made through | |
the market or by tender, the Company shall, in accordance with the relevant | |
laws, regulations and regulatory requirements to set a maximum price for the | |
purchases; in the event that the purchases are by tender, the offers shall be | |
available to all shareholders on equal conditions. | |
The Company shall perform its information disclosure obligations in | |
accordance with the Securities Law when repurchasing its own shares. The | |
Company's repurchase of its own shares in accordance with items (3), (5), (6) | |
of first paragraph of Article 28 of the Articles of Association shall be carried | |
out in a public and centralized manner. |
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Article 30 | Where the company repurchases its shares by an off-market agreement, the |
prior approval from a shareholders' general meeting in accordance with the | |
Articles of Association shall be obtained. The company may cancel or change | |
the agreement that has been entered into in the aforementioned manner or | |
waive any rights under such agreement with the prior approval from a | |
shareholders' general meeting obtained in the same manner. | |
The agreement for the repurchase of shares referred to in the preceding | |
paragraph shall include (but not limited to) an agreement on bearing the | |
obligation of share repurchase and acquiring the right of share repurchase. | |
The Company shall not transfer the agreement of repurchasing its shares and or | |
any rights stated in the agreement. | |
Article 31 | For the portion of shares cancelled due to the repurchase of the Company's |
own shares, with the approval by the CBIRC, application for the change of | |
registered capital shall be filed with the original company registration | |
authorities. | |
The aggregate par value of the shares cancelled shall be deducted from the | |
Company's registered capital. | |
Article 32 | Unless the company is in the course of liquidation, it shall comply with the |
following provisions when repurchasing its issued shares: | |
(1) Where the company repurchases shares of the company at par value | |
price, payment shall be deducted from the book balance of distributable | |
profits of the company and the proceeds from the new share issuance for | |
the purpose of repurchasing the existing shares; | |
(2) Where the company repurchases shares of the company at a price higher | |
than the par value, the portion equivalent to the par value shall be | |
deducted from the book balance of the distributable profits of the | |
company and the proceeds from the new share issuance for the purpose | |
of repurchasing the existing shares; the portion beyond the par value shall | |
be handled as follows: | |
(i) If the shares repurchased are issued at par value, the payment shall | |
be deducted from the book balance of the distributable profits of | |
the company; or | |
(ii) If the shares repurchased were issued at a price higher than the par | |
value, payment shall be deducted from the book balance of the | |
distributable profits of the company and the proceeds from the new | |
share issuance for the purpose of repurchasing the existing shares; |
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however, the amount deducted from the proceeds from the new share issuance shall neither exceed the aggregate premium from the issuance of the existing shares repurchased nor shall it exceed the amount (including the premiums from the new share issuance) in the premium account (or capital reserve account) at the repurchase.
- Payments for the following purposes shall be made out of the Company's distributable profits:
- Acquisition of the right to repurchase shares of the company;
- Modification of any contract to repurchase shares of the company; or
- Release of any of the Company's obligation under any contract for the repurchase of its shares.
- After the total par value of the cancelled shares is deducted from the company's registered capital in accordance with the relevant provisions, the amount deducted from the distributable profits for the repurchase of the shares at par value shall be included in the Company's premium account (or capital reserve account).
For financial issues involved in share repurchase otherwise provided by laws, | |
rules, regulations and relevant provisions of the securities regulatory authorities | |
of the place where the Company's shares are listed, those requirements shall be | |
followed. | |
Chapter 5 Financial Aid for Purchase of Shares of the Company | |
Article 33 | The company or its subsidiaries shall not, by any means at any time, provide |
any kind of financial aid such as lending and guarantee to directors, | |
supervisors, senior management and other persons who acquires or proposes | |
to acquire shares of the company. "The person" referred to in the preceding | |
paragraph shall include a person who directly or indirectly incurs any | |
obligation due to the acquisition of shares. | |
The company and its subsidiaries shall not, by any means at any time, provide | |
any form of financial aid to the aforesaid obligor for the purpose of reducing | |
or discharging the obligations assumed by that person. | |
This article does not apply to the circumstances mentioned in Article 35 in this | |
Chapter. |
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Article 34 | "The | financial aid" referred to in this chapter shall be provided by, but not |
limited to the following meanings: | ||
(1) | Gift; | |
(2) | Guarantee (including the assumption of liability by the guarantor or the | |
provision of assets by the guarantor to secure the performance of | ||
obligations by the obligor), compensation (other than compensation in | ||
respect of the company's own default), relief or waiver of rights; | ||
(3) | Provision of loan or conclusion of agreement under which the obligations | |
of the Company are to be fulfilled before the obligations of another party, | ||
or a change in the parties to, or the assignment of rights under, such loan | ||
or agreement; and | ||
(4) | Any other form of financial aid given by the Company when the | |
company is insolvent or has no net assets or when its net assets would | ||
thereby be reduced to a material extent. | ||
"Incurring an obligation" referred to in this chapter shall include the incurring | ||
of obligations by way of contract or by way of arrangement (irrespective of | ||
whether such contract or arrangement is enforceable or not, and irrespective of | ||
whether such obligation is to be borne solely by the obligor or jointly with any | ||
other persons), or by any other means, which results in a change in his/her/its | ||
financial position. | ||
Article 35 | The | following activities shall not be deemed to be activities prohibited by |
Article 33 of this chapter, except for those prohibited by relevant laws, rules | ||
and regulations: | ||
(1) | The provision of financial aid by the Company where the financial aid is | |
given in good faith in the interest of the company, and the principal | ||
purpose of this is not for the acquisition of shares of the Company, or the | ||
giving of the financial aid is an incidental part of a master plan of the | ||
company; | ||
(2) | The lawful distribution of the Company's assets as dividends; | |
(3) | The distribution of dividends in the form of shares; | |
(4) | A reduction of registered capital, a repurchase of shares or a | |
reorganization of the share capital structure effected in accordance with | ||
the Articles of Association; and |
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- The provision of loans by the Company for ordinary business activities within its scope of business (provided that the net assets of the Company are not thereby reduced or that, to the extent that the assets are thereby reduced, the financial aid is provided out of distributable profits).
Chapter 6 Share Certificates and Register of Members
Article 36 | Share certificates of the Company shall be in registered form. | |
Share certificates of the Company shall state clearly the following items: | ||
(1) | Company name; | |
(2) | Incorporation date of the Company; | |
(3) | Class of share, face value and the number of shares so represented; | |
(4) | Stock code; and | |
(5) | Other items required by the Company Law and the stock exchange of the | |
place where the shares in the Company are listed. | ||
Article 37 | Overseas-listed foreign shares in the Company may be issued in the form of | |
depositary receipt or other derived forms of shares in accordance with the law | ||
and practices on securities registration and depositary of the place where the | ||
shares are listed. | ||
Article 38 | Share certificates shall be signed by the chairman of the board of directors. In | |
case other senior management members of the Company are required to sign |
under the requirements of the stock exchange of the place where the shares of the Company are listed, the share certificates shall also be signed by such members. The share certificates shall be effective upon the affixture of the Company's seal or the affixture of the seal in printed form. Authorization from the board of directors shall be obtained for the affixture of the Company's seal on the share certificates. The signature on share certificates by the chairman of the board of directors of the Company or other relevant senior management could also be made in printed form.
For dematerialized issuance and trading, other requirements of the securities regulatory authorities of the place where the shares of the Company are listed shall be applicable.
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Article 39 | The | Company shall maintain a register of members, and include the |
followings: | ||
(1) | The name, address (domicile), occupation or nature of each shareholder; | |
(2) | The class and number of shares held by each shareholder; | |
(3) | The amount paid or payable by each shareholder for the respective shares | |
held; | ||
(4) | The serial numbers of shares held by each shareholder; | |
(5) | The date when each shareholder is registered as a shareholder; and | |
(6) | The date when each shareholder ceases to be a shareholder. | |
The register of members shall be the sufficient evidence of the shareholders' | ||
shareholding in the Company, unless there is evidence to the contrary. | ||
Article 40 | The Company may, pursuant to the mutual understanding and agreement made | |
between the securities regulatory authorities under the State Council and | ||
overseas securities regulatory authorities, maintain the register of holders of | ||
overseas-listed foreign shares overseas, and mandate overseas agent(s) to | ||
manage such register of shareholders. The original copy of the register of | ||
holders of overseas-listed foreign shares listed in Hong Kong shall be | ||
maintained in Hong Kong. | ||
The Company shall maintain a copy of the register of holders of overseas- | ||
listed H shares in the premises of the Company. Overseas agency so mandated | ||
shall at any time ensure the consistency of the original copy and the copy of | ||
the register of holders of overseas-listed H shares. If there is any discrepancy | ||
between the original copy and the copy of the register of holders of overseas- | ||
listed H shares, the original copy shall prevail. | ||
Article 41 | The Company shall maintain a complete register of members. | |
The register of members shall include the following parts: | ||
(1) | The register of members maintained in the domicile of the Company | |
other than those described in items (2) and (3) of this article; | ||
(2) | The register of holders of overseas-listed foreign shares maintained in the | |
place of stock exchange where the shares are listed; |
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(3) The register of members maintained in other places as the board of | |
directors may consider necessary for the purpose of the listing of the | |
Company's shares. | |
Article 42 | Different parts of the register of members shall not overlap. No transfer of any |
shares registered in any part of the register shall, during the continuance of that | |
registration, be registered in any other part of the register. | |
Alternations or amendments on each part of the register of members shall | |
proceed in accordance with the laws of the place where that part of the register | |
of members is maintained. | |
Article 43 | Where the relevant laws, rules, regulations, standardization documents, the |
securities regulatory authorities of the place where the shares in the Company | |
are listed and the listing rules have requirements on the period of closure of the | |
register of shareholders prior to a shareholders' general meeting or the | |
reference date set by the Company for the purpose of distribution of dividend, | |
such requirements shall be followed. | |
Article 44 | Whenever the Company convenes a shareholders' general meeting, distributes |
dividends, liquidates or engages in other acts requiring the confirmation of | |
shareholding, a day shall be determined by the board of directors or the | |
convener of the shareholders' general meeting as the record date for the | |
registration of shareholdings, upon the expiry of which, those members who | |
appear in the register of members shall be the shareholders of the Company. | |
Article 45 | Any person who has an objection to the register of members and requests for |
the registration of his/her/its name in the register of members or requests to | |
remove his/her/its name from the register of members, he/she/it may apply to | |
the court of jurisdiction to amend the register of members. | |
Article 46 | Any member registered in the register of members or any person requesting for |
the registration of his/her/its name in the register of members may apply to the | |
Company to reissue new share certificate for his/her/its respective shares (i.e. | |
"relevant shares") if his/her/its share certificate (i.e. "original share certificate") | |
is lost or destroyed. | |
Application by a holder of domestic shares who has lost or destroyed his/her/ | |
its share certificate and applies for reissuance shall be dealt with in accordance | |
with Article 143 of the Company Law. |
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Application by a holder of overseas-listed foreign shares who has lost or destroyed his/her/its share certificate and applies for reissuance shall be dealt with in accordance with the laws of the place where the original copy of the register of members who are holders of overseas-listed foreign shares is maintained and the rules of the stock exchange or other relevant provisions.
In case that a holder of overseas-listed foreign shares of a Hong Kong listed company has lost or destroyed his/her/its share certificate and applies for reissuance, the issuance of a replacement share certificate shall comply with the following requirements:
- Applicants shall submit his/her/its application in the standard form prescribed by the Company with the notarial certificate or statutory declaration documents attached. The notarial certificate or statutory declaration documents shall include the ground for application, circumstances and evidences of the loss of share certificate, as well as a declaration that no other person may request for the registration as the holder of the relevant shares.
- Before the Company makes the decision on the reissuance of new share certificate, no declaration of the request for the registration as members of such shares by any person other than the applicants has been received.
- In case the Company decides to reissue new share certificate to the applicant, an announcement of such reissuance shall be published on the newspapers designated by the board of directors at least every 30 days within a period of 90 days.
-
Before the Company publishes the announcement of the reissuance of a share certificate, a copy of the announcement intended to be published shall be submitted to the stock exchange of the place where the shares are listed. Upon the receipt of response from such stock exchange that confirms that such announcement has been exhibited in the premises of the stock exchange, the announcement may be published. Such announcement shall be exhibited in the premises of the stock exchange for a period of 90 days.
If the application for the reissuance of share certificate is made without the consent of registered holders of the relevant shares, the Company shall deliver a copy of the announcement intended to be published to such shareholder by post.
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(5) | Upon the expiration of 90 days period of the announcement and | |
exhibition referred to in item (3) and (4) of this Article, if no objection | ||
on the reissuance of the share certificate has been received by the | ||
Company, a new share certificate may be reissued pursuant to the | ||
applicant's application. | ||
(6) When the Company reissue new share certificate pursuant to this Article, | ||
the original share certificate shall be cancelled immediately, and such | ||
cancellation and reissuance shall be registered in the register of members. | ||
(7) All costs for the cancelation of the original share certificate and the | ||
reissuance of new share certificate incurred shall be borne by the | ||
applicant. Until the applicant provides any reasonable guarantee, the | ||
Company shall be entitled to reject to take any action. | ||
Article 47 | After the reissuance of a new share certificate by the Company pursuant to | |
these Articles, the name of the bona fide purchaser acquiring the aforesaid new | ||
share certificate or of the person (a bona fide purchaser) subsequently | ||
registered as the owner of such shares shall not be removed from the register | ||
of members. | ||
Article 48 | The Company has no obligation to compensate for those who suffer loss from | |
cancellation of original stock certificates or reissuance of new stock certificates | ||
unless they can prove that the Company has fraudulent conduct. | ||
Chapter 7 Transfer of Shares | ||
Article 49 | Unless otherwise provided by the laws, rules, regulations and relevant | |
provisions of the securities regulatory authorities of the place where the | ||
shares of the Company are listed, all fully paid shares may be transferred | ||
pursuant to the law without any lien, but shall comply with the provisions of | ||
the CBIRC and relevant regulatory authorities as well as the Articles of | ||
Association. | ||
For the transfer of overseas-listed foreign shares listed in Hong Kong, | ||
registration shall be made in the share registrar in Hong Kong authorized by | ||
the Company. | ||
Article 50 | All the fully paid-upoverseas-listed foreign shares listed in Hong Kong are | |
freely transferable in accordance with the Articles of Association. However, | ||
unless the following requirements are met, the board of directors may refuse to | ||
accept any transfer documents without giving any explanation for such refusal. | ||
(1) | Any transfer documents or other documents which are related to | |
ownership of the shares or would affect the ownership of the shares | ||
shall be registered with a registration fee payable to the Company in | ||
accordance with the Hong Kong Listing Rules; |
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(2) Such transfer documents only relate to the overseas-listed foreign shares
listed in Hong Kong; | |
(3) Any stamp duty payable on the transfer documents are duly paid in | |
accordance with the Hong Kong laws; | |
(4) Relevant share certificates and other proof which proves the transferor's | |
ownership of the shares as required by the board of directors shall be | |
provided; | |
(5) In the event that the shares are to be transferred to joint holders, the | |
number of the shareholders who are jointly registered shall not be more | |
than four; and | |
(6) No lien shall be attached to the relevant shares. | |
If the board of directors rejects to register the transfer of shares, the Company | |
shall, within 2 months from the date when duly application for the transfer was | |
submitted, give a notice of rejection on the registration of such transfer of | |
shares to the transferor and transferee. | |
Article 51 | All transfer of overseas-listed foreign shares listed in Hong Kong shall be |
made in written transfer instrument in a general or common form or any other | |
forms accepted by the board of directors, and the written transfer instrument | |
may be signed in hand. In case the shareholder is the recognized clearing house | |
defined in the Securities and Futures Ordinance of Hong Kong (hereinafter | |
referred to as the "Recognized Clearing House") or its nominees, the written | |
transfer instrument may be signed in mechanical printed form. | |
Article 52 | For the transfer of shares issued prior to the Company's initial public offering, |
it shall be carried out in accordance with the relevant laws, rules, regulations | |
and listing rules. | |
Directors, supervisors and senior management of the Company shall report | |
their shareholdings in the Company and the respective changes. During his/her | |
tenure, no shares exceeding twenty five percent of his/her total shareholding in | |
the Company shall be transferred within one year; and no transfer of shares | |
held by him/her shall be allowed within one year since the date when the | |
shares in the Company are listed. The aforesaid personnel shall not transfer the | |
shares held by him/her within half a year after leaving his/her office. |
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Article 53 | Where the directors, supervisors, senior management or shareholders who hold |
more than five percent (5%) of the shares of the Company sell their shares of | |
the Company within six (6) months of purchase, or repurchase the shares | |
within six (6) months of sale, the proceeds will be attributed to the Company, | |
and the board of directors of the Company will resume the proceeds. However, | |
securities firm, which holds over five percent (5%) of the shares due to | |
purchase of the remaining shares after underwriting shall not be subject to the | |
six (6)-month-limit when selling such remaining shares. | |
In the event that the board of directors of the Company fails to enforce the | |
requirement in accordance with the preceding paragraph, the shareholders are | |
entitled to request enforcement by the board of directors within thirty (30) | |
days. In the event that the board of directors of the Company fails to enforce | |
the requirement within the said period, the shareholders are entitled to initiate | |
litigation in the People's Court for the benefit of the Company's interest in its | |
own name. | |
In the event that the board of directors of the Company fails to enforce the | |
requirements in accordance with the first paragraph of this article, responsible | |
directors shall be jointly and severally liable in accordance with the law. | |
Article 54 | Shareholders shall go through relevant procedures in accordance with law and |
comply with relevant regulations as specified by the CBIRC and other | |
regulatory authorities and stock exchanges while transferring the Company's | |
shares. | |
Where there are changes in shareholders holding more than five percent of the | |
shares of the Company as a result of the transfer of shares by any shareholder, | |
relevant shareholders shall cooperate with the Company to go through review | |
and approval procedures of the CBIRC. | |
Article 55 | The Company shall not accept its own shares as the subject matter of a pledge. |
Chapter 8 Party Organization (Party Committee) | |
Article 56 | The Company shall establish the committee of the Party of New China Life |
Insurance Company Ltd. (hereinafter referred to as the "Party Committee of | |
the Company"). The Party Committee of the Company shall have one | |
secretary, one or two deputy secretaries and several other Party Committee | |
members. In principle, the chairman of the board of directors of the Company | |
and the secretary of the Party Committee shall be the same person, and one | |
deputy secretary of the Party Committee shall be designated to assist the | |
secretary of the Party Committee to carry out Party building. Eligible members | |
of the Party Committee can join the board of directors, the board of | |
supervisors and the management through legal procedures, while eligible Party | |
members of the board of directors, the board of supervisors and the | |
management can also join the Party Committee in accordance with relevant | |
rules and procedures. At the same time, the Company shall establish | |
Commission for Discipline Inspection in accordance with the provisions. |
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Article 57 | The | Party Committee of the Company shall, in accordance with the | |
Constitution of the Communist Party of China, the Regulations on Party | |||
Organization of the Communist Party of China and other party rules, perform | |||
its | duties. | ||
(1) | To ensure and supervise the thorough implementation of the guidelines | ||
and policies of the Party and the state throughout the Company, and to | |||
implement major strategic decisions of the Central Committee of the | |||
Party and the State Council, as well as important work arrangements of | |||
superior Party organizations. | |||
(2) To strengthen its leadership and check in the selection and appointment | |||
of personnel, focusing on standards, procedure, evaluation, | |||
recommendation and supervision, and to adhere to the principle of the | |||
Party exercising leadership over officials, the selection of operating | |||
managers by the board of directors, and the exercise of power as regards | |||
the right of officials' appointment by the operating managers in | |||
accordance with laws. | |||
(3) | To study and discuss stable reform and development and substantial | ||
operational and management issues of the Company as well as material | |||
issues related to the interests of our staff, and provide advice and | |||
recommendations in this regard. To support the shareholders' general | |||
meeting, the board of directors, the board of supervisors and the | |||
management of the Company in performing their duties in accordance | |||
with laws and to support the employee representative meeting in carrying | |||
out its work. | |||
(4) | To assume full responsibility to comprehensively strengthen party | ||
discipline, lead the Company's ideological and political work, united | |||
front work, spiritual civilization construction as well as corporate culture | |||
construction, and lead mass organizations such as the trade union and the |
Communist Youth League. Play a leading role in the construction of the party conduct and of a clean and honest government, and support the Commission for Discipline Inspection of the Company in fulfilling its responsibility of supervision in practice.
(5) To grow the Company's primary Party organization and Party members, to give full play to the role of Party branches as bastions and of Party members as vanguards and exemplars, to unite and lead employees to proactively devote themselves into the reform and development of the Company;
(6) Other material matters that fall within the duty of the Party Committee.
Chapter 9 Rights and Obligations of Shareholders
Article 58 | Shareholders of the Company | are those | lawfully | holding | the | shares of | the |
Company, whose names are | registered | in the | register | of | members. | A |
shareholder shall enjoy rights and assume obligations according to the class of shares held by him/her/it; shareholders holding the same class of shares shall enjoy the same rights and assume the same obligations.
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When more than two persons are registered as the joint shareholders of any share, they shall be deemed to be the joint owners of such shares and shall be bound by the following restrictions:
(1) | The Company does not have to register more than four persons as the | |
joint shareholders of any share; | ||
(2) | All joint shareholders of any share shall be jointly and severally liable for | |
the payment of all fees payable for the relevant shares. | ||
In the case of joint shareholders: | ||
(1) | If one of those joint shareholders passes away, only the surviving | |
shareholders among them shall be deemed by the Company as the owners | ||
of the relevant shares, but the board of directors shall be entitled to | ||
request for the surviving shareholders to provide the death certificate it | ||
thinks fit for the purpose of amending the register of members. | ||
(2) | For joint shareholders of any shares, only the joint shareholder named | |
first in the register of members shall be entitled to receive the share | ||
certificate of the relevant shares and notice from the Company as well as | ||
attend general meetings of the Company or exercise the voting rights of | ||
the relevant shares. Any notice delivered to any aforesaid person shall be | ||
deemed to be delivered to all joint shareholders of the relevant shares. | ||
If any of the joint shareholders issues a receipt to the Company for any | ||
dividends, bonus or capital return payable to such joint shareholders, such | ||
receipt shall be deemed to be an effective receipt issued to the Company by | ||
such joint shareholders. | ||
Article 59 | The ordinary shareholders of the Company shall enjoy the following rights: | |
(1) | The right to receive dividends and other distributions in proportion to | |
their shareholdings; | ||
(2) | The right to request, convene, preside over, attend or appoint a proxy to | |
attend shareholders' general meetings and to exercise the voting rights in | ||
accordance with law; | ||
(3) | The right to supervise the company's business operations, and the right to | |
present proposals or to raise enquires; |
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- The right to transfer, gift or pledge his/her shares in accordance with laws, rules, regulations and relevant provisions prescribed by securities regulatory authorities of the place where the shares of the Company are listed as well as the Articles of Association;
- The right to obtain relevant information in accordance with the Articles of Association, including:
- The right to obtain a copy of the Articles of Association, subject to payment of the cost of such copy; and
- The right to inspect without charge and copy, subject to payment of a reasonable fee, the following:
- All parts of the register of shareholders;
- Personal particulars of each of the Company's directors, supervisors, CEO, President (COO) and other senior management;
- The state of the company's share capital;
- The report showing the nominal value, number, highest and lowest prices of the shares repurchased and the total consideration paid by the Company in connection therewith since the last financial year;
- Counterfoils of corporate bonds;
- Minutes of shareholders' general meetings (for reference only);
- Resolutions passed at the shareholders' general meetings, resolutions passed at the meetings of the board of directors and resolutions passed at the meetings of the board of supervisors;
- Financial accounting reports;
- The latest audited financial statements, the directors' report, the audit reports and the reports of the board of supervisors;
- A copy of the latest annual returns submitted for filing to the administration for industry and commerce or other competent authorities.
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(6) The right to participate in the distribution of remaining assets of the Company in proportion to its shareholding when the Company is
terminated or liquidated; | |
(7) The right to require the Company to acquire his/her/its shares for such | |
shareholders who are against any resolution in relation to a merger or | |
separation of the Company; and | |
(8) Other rights conferred by laws, rules, regulatory provisions, regulations | |
and the Articles of Association. | |
Article 60 | Shareholders who request for the inspection of information related to Article |
59 of the Articles of Association or obtaining certain materials shall make such | |
request to the Company in writing, and provide proof of his/her/its | |
shareholding. The Company would, upon the confirmation of the identity of | |
the shareholder(s), provide the information or materials as requested. | |
Article 61 | If any resolution adopted by the shareholders' general meeting or the board of |
directors violates any laws, rules or regulations, a shareholder has the right to | |
petition the People's Court to declare the resolution invalid. | |
If the convening procedure or voting method of any shareholders' general | |
meeting or any meeting of the board of directors violates any laws, regulations | |
or the Articles of Association, or if any resolution violates the Articles of | |
Association, a shareholder may, within sixty days from the date of the | |
resolution, petition the People's Court to revoke the relevant resolution. | |
If the Company has registered changes according to a resolution adopted by | |
the shareholders' general meeting or a resolution adopted by the board of | |
directors, while the People's Court has ruled that such resolution is invalid or | |
has revoked such resolution, the Company shall apply to the company | |
registration authority for revoking the registration of changes. | |
Article 62 | If any director or senior manager violates laws, regulations or the Articles of |
Association in performing his/her duties, which has caused losses to the | |
Company, shareholders individually or jointly holding 1% or more voting | |
shares of the Company for at least 180 consecutive days may request the board | |
of supervisors in writing to bring an action at the People's Court; if any | |
supervisor violates laws, regulations or the Articles of Association in | |
performing his duties, which has caused losses to the Company, a | |
shareholder may request the board of directors in writing to bring an action | |
at the People's Court. |
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If the board of supervisors or the board of directors refuses or fails to bring an | |
action within 30 days after receiving the request, or the situation is so urgent | |
that if an action is not initiated promptly the Company will suffer irremediable | |
damages, a shareholder has the right to bring an action at the People's Court | |
directly in its own name. | |
If any other person infringes the interest of the Company, the shareholders | |
specified in the first paragraph of this Article may bring an action at the | |
People's Court pursuant to the articles hereinabove. | |
Article 63 | If any director, supervisor, CEO, President (COO) or other senior management |
violates laws, regulations, regulatory provisions or the Articles of Association, | |
which impairs the interests of the Company, shareholders, the insured and | |
other interested parties, he/she shall be liable for compensation accordingly. If | |
any of the above-mentioned situations occurred, shareholders shall have the | |
right to report to the CBIRC directly. | |
Article 64 | Holders of ordinary shares of the Company shall assume the following |
obligations: | |
(1) To abide by laws, rules, regulatory provisions, regulations and the | |
Articles of Association; | |
(2) To pay subscription funds according to the number of shares subscribed | |
and the method of subscription; | |
(3) Contribution and shareholding shall comply with regulatory provisions, | |
and may not hold such shareholding on behalf or overproportion; | |
(4) Unless otherwise stipulated by laws, rules, regulatory provisions, | |
regulations and the Articles of Association, not to withdraw their share | |
capital; |
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- To exercise the shareholders' rights in accordance with law and not to abuse the shareholders' rights so as to damage the interest of the Company or that of other shareholders; not to abuse the independent legal person status of the Company and the limited liability of the shareholders so as to damage the interest of the Company's creditors;
- To assist the Company to improve the solvency margin ratio in the case that the solvency margin ratio does not meet the regulatory requirements;
- Where any shareholder holds more than five percent of voting shares of the Company, to faithfully notify the Company of information on its controlling shareholder and actual controller; if there is a change in its controlling shareholder and actual controller, to notify the Company in writing of relevant changes as well as affiliated parties and the related relation after those changes within five working days upon the occurrence of those changes, and perform procedures as specified in regulations;
- To notify the Company in writing within fifteen working days where the shares of the Company held by any shareholder who holds more than five percent of voting shares of the Company are involved in litigation, arbitration or release of pledges, and the Company shall notify other shareholders of relevant information timely;
- To notify the Company in writing within fifteen working days upon the occurrence of a merger, separation, dissolution, bankruptcy, closing down, takeover and other material matters or changes in the legal representative, company name, site for business operation, business scope and other material matters of any shareholder who holds more than five percent of voting shares of the Company;
- To obey and implement the resolutions passed at the shareholders' general meeting;
- To cooperate with regulatory authorities to carry out investigations and risk disposition when risk events or serious non-compliant activities concerning the Company;
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- Not to damage the interests of other shareholders and the Company, and not to agree that the pledgee or his/her/its affiliated parties shall exercise the voting rights when any shareholder pledges the shares of the insurance company it holds; and
- Other obligations imposed by laws, rules, regulatory provisions, regulations and the Articles of Association.
Unless otherwise provided by the Articles of Association, holders of ordinary shares shall not be liable for any further contribution to the share capital other than as agreed by the subscriber of the relevant shares at subscription.
Article 65 | Shareholders shall assume the obligations to assist the Company to improve its | ||
solvency in case of insolvency of the Company. In the event of any of the | |||
following circumstances, shareholders who are unable or refuse to increase | |||
their capital contributions, shall agree that other shareholders or investors may | |||
increase their capital contributions with reasonable scheme as a way to | |||
improve the solvency: | |||
1. | The CBIRC orders the Company to increase its capital; | ||
2. | The Company must increase its capital as it is unable to make its | ||
solvency meet the regulatory requirements with other schemes. | |||
Article 66 | After | the listing of the shares of the Company, if the shares held by any | |
shareholder of the Company exceeds five percent of the Company's aggregate | |||
shares, this fact must be reported to the Company in writing on the day of its | |||
occurrence, so that the Company can report to the CBIRC for approval within | |||
five days thereof. The CBIRC has the right to request such unqualified | |||
investors to transfer their shares. For the part of shares in excess of five | |||
percent of the Company's aggregate shares (hereinafter referred to as "Excess | |||
Shares"), if the CBIRC requires the shareholder to transfer but the shareholder | |||
does not follow, such shareholder shall be subject to necessary restrictions | |||
when exercising the shareholders' rights set out in Article 59 of the Articles of | |||
Association based on its shareholding of the Excess Shares, which include: | |||
(1) | The Excess Shares will not carry any voting rights at shareholders' | ||
general meetings (including during voting by shareholders of certain | |||
class); and | |||
(2) | The Excess Shares will not carry a right to nominate candidates of | ||
directors or supervisors as provided in the Articles of Association. |
Notwithstanding the aforementioned, the shareholders of the Company shall not be subject to any other restrictions when exercising the shareholders' rights pursuant to Article 59 of the Articles of Association.
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If any shareholder who holds more than five percent of voting shares of the | |
Company pledges the shares it holds, it shall report to the Company in writing | |
on the day such pledge occurs. | |
If there is a related party relation between shareholders holding more than five | |
percent of shares of the Company, such shareholders should report to the | |
Board in writing within five business days. | |
The aforementioned related relation refers to the relationship between the | |
controlling shareholders, actual controllers, directors, supervisors or senior | |
management and enterprises under their direct or indirect control, and any other | |
relations that may lead to the transfer of the Company's interests. However, | |
enterprises controlled by the PRC government do not have a related relation merely | |
due to the fact that they are under the common control of the PRC government. | |
Article 67 | The shareholder and actual controller of the Company shall not impair the |
Company's interests with his/her/its related relations. In breach of any | |
regulations, compensation for the loss incurred to the Company shall be | |
assumed by the controlling shareholder and/or actual controller. | |
The controlling shareholder and actual controller of the Company shall have | |
the obligations in respect of integrity to the Company and its public | |
shareholders and other shareholders. The controlling shareholder shall | |
exercise his/her/its rights as an investor in strict compliance with laws, and | |
shall not, via means such as profit distribution, asset reorganization, external | |
investment, occupation of funds and guarantee for borrowing, use of insurance | |
funds and related party transactions impair the legal rights of the Company and | |
its public shareholders and other shareholders, nor shall he/she/it impair the | |
interests of the Company and its public shareholders and other shareholders by | |
leveraging its controlling position. | |
The controlling shareholder shall effectively manage the personnel who hold | |
concurrent positions in the controlling shareholder and the Company to prevent | |
interests conflicts. Employees of the controlling shareholder shall not concurrently | |
serve as the executive directors and senior management of the Company, except | |
the chairman of the board of directors of the controlling shareholder. | |
Article 68 | In addition to obligations imposed by laws, rules, regulations or the listing |
rules of the stock exchange where shares of the company are listed, a | |
controlling shareholder shall not exercise his/her/its voting rights in respect of | |
the following matters in a manner prejudicial to the interests of the | |
shareholders generally or partially: | |
(1) To relieve a director or supervisor of his duty to act honestly in the best | |
interests of the company; | |
(2) To approve the expropriation by a director or supervisor (for his own | |
benefit or for the benefit of another person), in any manner, of the | |
company's assets, including (without limitation) any opportunity | |
beneficial to the company; or |
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(3) To approve the expropriation by a director or supervisor (for his own | |
benefit or for the benefit of another person) of the individual rights of | |
other shareholders, including (without limitation) the rights to | |
distributions and voting rights save as any restructuring submitted to | |
shareholders for approval in accordance with the Articles of Association. | |
Article 69 | A "controlling shareholder" referred to in the preceding paragraph shall mean a |
person with any of the following qualifications: | |
(1) When he acts alone or in concert with others, more than half of the | |
directors can be elected; | |
(2) When he acts alone or in concert with others, thirty-percent (30%) or | |
more of the voting rights of the company can be exercised or to | |
controlled; | |
(3) When he acts alone or in concert with others, thirty-percent (30%) or | |
more of the issued and outstanding shares of the company are held; or | |
(4) When he acts alone or in concert with others, the company is controlled | |
virtually in other ways. | |
Article 70 | Nomination on candidates of directors and supervisors of the Company by the |
controlling shareholder shall be in strict compliance with the laws, rules, | |
regulations and the relevant provisions of the securities regulatory authorities | |
of the place where the shares of the Company are listed, as well as the terms | |
and procedures as stipulated by these Articles. Candidates of directors and | |
supervisors nominated by the controlling shareholder shall possess relevant | |
expertise as well as decision making and supervising capabilities. No approval | |
from any shareholder is required for resolutions on personnel election and | |
resolutions on appointment of members of the board of directors at | |
shareholders' general meeting. Any appointment or removal of senior | |
management of the Company made by any shareholder overstepping the | |
authority of general meeting and the board shall be void. | |
Article 71 | The controlling shareholder of the Company shall not directly or indirectly |
intervene the decision making or the operation and management of the | |
Company lawfully conducted, nor shall he/her/it impair the interests of the | |
Company and other shareholders. |
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Article 72 | If | the contribution by or shareholding behaviors of any shareholder are in |
violation of laws, rules and relevant regulatory provisions, the shareholder | ||
shall not exercise his/her/its rights as a shareholder including the right of | ||
attending general meeting, the voting right, proposal right, and shall undertake | ||
to accept the regulatory actions as taken by the CBIRC against him/her/it, such | ||
as the restrictions on shareholders' rights and the order to transfer shareholding | ||
in case of any of the followings: | ||
(1) | The changes in shareholder were not approved by or filed with the | |
CBIRC; | ||
(2) | The changes in the de facto controller of the shareholder were not | |
approved by or filed with the CBIRC; | ||
(3) | Entrusting others or accepting entrustment from others to hold shares of | |
the Company; | ||
(4) | Control of equity interests in disguised forms by accepting entrustment of | |
voting rights and transferring rights to yields; | ||
(5) | Direct or indirect self-capital injection or false capital contribution by | |
using insurance funds; | ||
(6) | Other capital contribution and shareholding behaviors that are not in | |
compliance with the laws, regulations, regulatory requirements. | ||
Chapter 10 General Meeting of Shareholders | ||
Article 73 | The general meeting is the organ of the highest authority of the Company, and | |
shall exercise the following functions and powers in accordance with the law: | ||
(1) | Decide the business objectives, development strategies and investment | |
plans of the Company; | ||
(2) | Elect and replace directors, and decide on matters related to the | |
remuneration of directors; | ||
(3) | Elect and replace supervisors who are shareholders' representatives, and | |
decide on matters related to the remuneration of supervisors; | ||
(4) | Consider and approve the report of board of directors; | |
(5) | Consider and approve the report of board of supervisors; | |
(6) | Consider and approve the annual financial budget and final accounts of | |
the Company; |
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- Consider and approve the Company's profit distribution plan and loss recovery plan;
- Resolve on the increase or decrease in registered capital of the Company;
- Resolve on the listing or repurchase of shares, or issuance of securities such as bonds;
- Resolve on matters related to merger, separation, dissolution, liquidation of the Company or alternation on the form of the Company;
- Review and amend, including but not limited to, these Articles, rules of procedures for general meeting, board of directors and board of supervisors, administrative rules on related party transactions, as well as relevant governance system such as asset management authorization system;
- Resolve on the employment, dismissal or non-reappointment the accounting firm of the Company which would provide regular and statutory audit on the Company's financial reports;
- Consider the motion raised by shareholders representing more than 3% of outstanding shares with voting rights;
- Consider and approve the matters related to the establishment of legal entities, the material external investment, material assets acquisition, material asset disposal and write-offs, and external gifting:
- Consider and approve the establishment of legal entities by the Company, while a legal entity refers to the domestic or foreign company which is established with the direct investment by the Company and over which the Company exercises control;
- Consider and approve external gifting with the single accumulated amount for the year in total exceeding the sum of RMB20 million and 1% of the latest audited net profit attributable to shareholders of the Company, or external gifting with amount above RMB60 million;
- Consider and approve equity investments and disposals with the amount of each investment or disposal exceeding 3% of the latest audited total assets of the Company, or the accumulated amount of investments or disposals for the year accounting for over 8% of the latest audited total assets of the Company;
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- Consider and approve real property investments and disposals with the value of single asset exceeding 5% of the latest audited total assets of the Company, or the accumulated investment for the year accounting for over 15% of the latest audited total assets of the Company;
- Consider and approve other assets acquisitions with the value of single asset accounting for over 3% of the latest audited total assets of the Company, or the accumulated value of assets for the year accounting for over 8% of the latest audited total assets of the Company; other assets disposals with the value of single asset accounting for over 3% of the latest audited total assets of the Company, or the accumulated value of assets for the year accounting for over 8% of the latest audited total assets of the Company;
- Consider and approve asset write-offs with the value of single asset over RMB3,000 million and the accumulated value for the year over RMB10,000 million;
- Consider and approve overseas equity, real property investments and disposals as well as other assets acquisition, disposal and write- offs matters which, pursuant to the provisions of the Interim Measures for the Administration of Overseas Investment with Insurance Funds issued by the CBIRC and its detailed rules for the implementation, fall within the authority and corresponding investment threshold as specified in item 3 to item 6 above;
If there exist both book value and appraisal value of the above assets, the higher one shall prevail; the amount of above external gifting, investment, acquisition, disposals, write-offs, as well as total assets, net profit and other data are all from consolidated financial statements.
- Consider and approve related party transactions required to be approved by the general meeting under the laws, rules and regulations;
- Consider and approve the change in the use of proceeds;
- Consider and approve the employee stock ownership scheme or stock incentive scheme;
- Consider other matters required to be determined by the general meeting under the laws, rules, regulatory provisions, regulations and the securities regulatory authorities of the place where shares of the Company are listed and the Articles of Association.
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Article 74 | Apart from the guarantee provided for lawsuits incurred in the ordinary course |
of operation and management of the Company, the Company shall not make | |
any external guarantee. | |
Article 75 | The aforesaid matters within the competence of the general meeting shall be |
considered and determined by the general meeting, but in necessary, reasonable | |
and legal cases, the general meeting may authorize the board of directors to | |
make such determination. Such authorization shall be clear and specific. | |
For the authorization to the board of directors by the general meeting, if the | |
authorization relates to matters required by these Articles to be passed by | |
ordinary resolutions of general meeting, it shall be passed by the shareholders | |
(including proxy of shareholders) representing more than half of the voting | |
rights present in the general meeting; if the authorization relates to matters | |
required by these Articles to be passed by special resolutions of general | |
meeting, it shall be passed by shareholders (including proxy of shareholders) | |
representing two thirds or more of the voting rights present in the general | |
meeting. | |
Article 76 | The Company shall not, without the prior approval of shareholders' general |
meeting, enter into any contract with any person other than a director, | |
supervisor, CEO, President (COO) or other senior management whereby the | |
management and administration of the whole or any substantial part of the | |
business of the Company is to be handed over to such person, unless in special | |
circumstances such as that the Company is in a crisis. | |
Article 77 | Shareholders' general meetings are divided into annual general meetings and |
extraordinary general meetings. The annual general meeting shall be convened | |
once a year, and shall be held within six months after the end of the preceding | |
accounting year. | |
An extraordinary shareholders' general meeting shall be convened within two | |
months from the occurrence of any of the following events: | |
(1) The number of directors is lower than the minimum number of directors | |
specified in the Company Law or less than two-thirds of the total number | |
of directors specified in the Articles of Association; | |
(2) The Company's uncovered losses amount to one-third of the Company's | |
total share capital; | |
(3) Shareholders individually or collectively representing 10% or more of the | |
Company's voting shares request in writing; |
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(4) The board of directors considers it necessary; | |
(5) The board of supervisors proposes that such a meeting shall be convened; | |
(6) When resolutions of the board of directors may impair the interests of the | |
Company, the insured or small and medium shareholders, the board of | |
directors does not accept the advice of independent directors and such a | |
meeting is requested by no less than half of and at least two independent | |
directors to the board of directors; or | |
(7) Other circumstances as provided by the laws, rules, regulations and these | |
Articles of Association. | |
The number of shares in item (3) above shall be the number of shares held at | |
the end of trading on the trading day prior to the date when shareholders lodge | |
the written request. | |
If the Company could not convene the general meeting in the aforesaid period, | |
it shall report to the branch of China Securities Regulatory Commission | |
(hereinafter referred to as the "CSRC") where the Company is located and the | |
stock exchange to explain the reason and make announcement. | |
Article 78 | When the Company convenes a shareholders' annual general meeting, a written |
notice of the meeting shall be given 20 business days before the date of the | |
meeting, and when the Company convenes a shareholders' extraordinary | |
general meeting, a written notice of the meeting shall be given 10 business | |
days or 15 days (whichever is longer) before the date of the meeting to notify | |
all the shareholders in the register of members of the matters to be considered | |
and the date and the place of the meeting. | |
Article 79 | The Company shall report to the CBIRC with respect to the meeting notice in |
writing ten days before the date of the regular shareholders' general meeting. |
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Article 80 | When shareholders individually or collectively representing 10% or more of |
the Company's voting shares for at least 90 consecutive days (the Proposing | |
Shareholders), the board of supervisors or no less than one half of and no less | |
than two independent directors (the Proposing Independent Directors) propose | |
the convening of an extraordinary shareholders' general meeting, they shall | |
present the topics and proposals with complete contents in writing to the board | |
of directors, and also file with the Shanghai Stock Exchange. The Proposing | |
Shareholders, the board of supervisors or the Proposing Independent Directors | |
shall guarantee the contents of the motions do not violate the laws, rules, | |
regulations and the Articles of Association. | |
Article 81 | Within 10 days from receiving the written proposal from the Proposing |
Shareholders, the board of supervisors or the Proposing Independent Directors | |
of convening a shareholders' general meeting, the board of directors shall | |
make a written resolution on whether it agrees or disagrees to convene an | |
extraordinary shareholders' general meeting in accordance with laws, rules, | |
regulatory provisions or the Articles of Association. If the board of directors | |
disagrees to hold an extraordinary shareholders' general meeting, it shall give | |
its reasons in writing. If the board of directors agrees to hold an extraordinary | |
shareholders' general meeting, it shall issue a notice of the extraordinary | |
meeting within five days after the relevant board resolution is adopted. Any | |
change made to the original proposal in such notice shall be subject to the | |
approval of the board of supervisors, the Proposing Shareholders or the | |
Proposing Independent Directors. If the board of supervisors, the Proposing | |
Shareholders or the Proposing Independent Directors disagree with the change | |
made to the original proposal, the board of directors shall respect the written | |
proposal of the board of supervisors, the Proposing Shareholders or the | |
Proposing Independent Directors. | |
Article 82 | If the board of directors disagrees to convene an extraordinary shareholders' |
general meeting as requested by the Proposing Shareholders or fails to give | |
any response within 10 days after receiving the proposal, or the board of | |
directors, despite giving the response that it agrees to convene such a meeting, | |
fails to issue any meeting notice within 20 days after receiving the request, it | |
shall be deemed as refusing to hold an extraordinary shareholders' general | |
meeting and the Proposing Shareholders have the right to submit a written | |
request to the board of supervisors; the board of supervisors shall issue a | |
notice on extraordinary shareholders' general meeting within five days after | |
receiving the request. In case the board of supervisors fails to issue such notice | |
within the aforesaid period, the Proposing Shareholders may convene and | |
preside over the meeting on their own. | |
Article 83 | In case the board of directors disagrees on convening an extraordinary general |
meeting as requested by the board of supervisors or fails to give response | |
within ten days upon the receipt of the proposal, or despite it agrees on | |
convening the meeting but fails to give the notice of meeting within 20 days | |
upon the receipt of such request, the board of directors shall be deemed to be | |
incapable of performing or fail to perform its duty of convening the general | |
meeting, and the board of supervisors may convene and preside over the | |
meeting on its own. |
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Article 84 | In case the board of directors disagrees on convening an extraordinary general |
meeting as requested by the proposing independent directors or fails to give | |
response within ten days upon the receipt of the proposal, or despite it agrees | |
to convene the meeting but fails to give the notice of meeting within 20 days | |
upon the receipt of such request, the board of directors shall be deemed to | |
refuse to convene the extraordinary general meeting. The independent directors | |
shall report to the CBIRC. | |
Article 85 | In case the board of supervisors or the Proposing Shareholders decide to |
convene the extraordinary general meeting on its/their own, the board of | |
directors shall be notified in writing, and shall file with the local office of | |
CSRC and the stock exchange where the Company is located. The board of | |
directors and the secretary of the board of directors shall coordinate and the | |
board of directors shall provide the register of members as at the share | |
registration date. In case the board of directors fails to provide the register of | |
members, the convener may, with the announcement of convening such a | |
general meeting, apply for obtaining the register of members from the | |
securities registration and clearing authorities. The register of members so | |
obtained by the convener shall not be used for any purposes other than | |
convening the general meeting. Fees necessary for the meeting shall be borne | |
by the Company. | |
The board of supervisors or shareholders who convene the meeting shall | |
submit relevant certification materials to the local office of the CSRC and the | |
stock exchange where the Company is located, while sending out a notice of | |
general meeting and making the announcement of the resolution of the general | |
meeting. | |
Article 86 | In case the board of supervisors or Proposing Shareholders decide to convene |
the extraordinary general meeting on its/their own, notice on convening such | |
an extraordinary general meeting shall be given, whose contents shall comply | |
with, besides Article 87 of the Articles of Association, the provision that no | |
new content shall be added into resolutions, otherwise the Proposing | |
Shareholders or the board of supervisors shall re-propose the request for | |
convening the extraordinary general meeting to the board of directors in | |
accordance with the above procedures. | |
Prior to the announcement of the resolution of the general meeting, the | |
shareholding of the Proposing Shareholders shall not be less than ten percent, | |
and shareholders who convene the meeting shall apply to the Shanghai Stock | |
Exchange for lockups for all or part of the shares held by them in the aforesaid | |
period prior to issuance of the notice of the general meeting. | |
Article 87 | Proposals for the general meeting shall be within the scope of the functions |
and powers of the general meeting, and have clear topics and specific | |
resolution matters, which fully disclose the important information involved in | |
the proposal and comply with the relevant laws, rules, regulations, and these | |
Articles. |
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Article 88 | Shareholders individually or jointly holding no less than three percent (3%) of |
shares in the Company may make extraordinary proposals ten (10) days prior | |
to the convening of the general meeting and notify the convener in writing. | |
The convener shall, within two (2) days from the receipt of such proposal, give | |
supplementary notice for the general meeting, and announce the subjects of the | |
extraordinary proposal. The aforesaid convener refers to the person who shall | |
be entitled to convene the general meeting in accordance with these Articles. | |
Save as provided in the preceding paragraph, upon issuance of the notice for | |
the general meeting, the convener shall not amend any proposals which are set | |
out in the notice for the general meeting or add new proposals. | |
Article 89 | Notice of general meeting shall be given in writing and include the following: |
(1) The date and venue of the meeting; | |
(2) The duration of the meeting; | |
(3) Matters to be submitted to the meeting for examination. All the contents | |
of proposals shall be fully disclosed (including text, attachment, proposer | |
and time of putting forward such proposal). Where any matters relating | |
to previous resolutions of shareholders' general meeting need to be | |
changed, the proposal shall be complete in contents and shall not merely | |
list the proposed changes; | |
(4) Materials and explanations necessary for shareholders to make decisions | |
regarding the matters to be discussed, principally including (but not | |
limited to) specific terms and contracts (if any) and a detailed | |
explanation of its reason and sequence for a proposed transaction such | |
as a merger, repurchase of shares, restructuring of share capital or other | |
form of restructuring; | |
(5) Where any directors, supervisors, CEO, President (COO) or other senior | |
management have a material interest with regard to matters to be | |
discussed, the nature and extent of that interest shall be disclosed. | |
Further, where the impact of the matters to be discussed by such | |
directors, supervisors or other senior management who are shareholders | |
is different from the impact on other shareholders of the same class, that | |
difference shall be illustrated; | |
(6) The full text of any special resolution proposed to be passed at the | |
meeting; |
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(7) State clearly that "shareholders entitled to attend and vote shall have the right to appoint one or more proxy to attend and vote on his/her/its behalf", and such proxy is not necessary to be a member of the
Company; | |
(8) The time and place for the delivery of the proxy form; | |
(9) Date of share registration of the shareholders entitled to attend the | |
general meeting; and | |
(10) The name and contact information of the permanent liaison person for the | |
meeting. | |
Article 90 | After the issuance of a notice for convening a shareholders' general meeting, |
the meeting shall not be postponed or cancelled without a proper reason and | |
the proposals set out in the notice of shareholders' general meeting shall not be | |
cancelled, nor may the meeting time be changed unless as provided in the | |
Articles of Association or by virtue of force majeure or any other unforeseen | |
event. In case there is any postponement or cancellation, the convener shall, at | |
least 2 working days prior to the original date of convening, make an | |
announcement and explain the reasons. For general meetings postponed, the | |
convening date of the meeting shall also be included in the notice. | |
Article 91 | Notice of shareholders' general meeting shall be delivered to the shareholders |
(whether or not entitled to vote at the meeting), by hand or prepaid mail to | |
their addresses as shown in the register of members. For the holders of | |
domestic shares, notice of the meetings may also be given through an | |
announcement. | |
Once an announcement is published on the website or in one or more | |
newspapers designated by the securities regulatory authorities of the place | |
where the shares of the Company are listed, it shall be deemed that all holders | |
of domestic shares have received the notice of the general meeting. | |
Article 92 | Unless otherwise stipulated by the Articles of Association, a shareholders' |
general meeting shall be called by the board of directors in accordance with | |
law and presided over by the chairman of the board of directors. Where the | |
chairman is unable or fails to perform his duties, a director jointly elected by | |
no less than one- half of the directors shall preside over the meeting. Where no | |
one presides over a shareholders' general meeting by either of the aforesaid | |
ways, the shareholder that is present at the meeting and holds the most voting | |
shares or its proxy may preside over the meeting. | |
In case a meeting is called by the board of supervisors, it shall be presided by | |
the chairman of the board of supervisors. If the chairman of the board of | |
supervisors is incapable of or fails to perform such duty, a supervisor | |
nominated by no less than half of the supervisors shall preside. |
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In case an extraordinary meeting is called and presided over by the Proposing | |
Shareholders, a shareholder representative nominated by the Proposing | |
Shareholders shall preside over the meeting. If there are two or more | |
Proposing Shareholders, and no chairman could be elected, the shareholder | |
representative designated by the Proposing Shareholder holding more voting | |
shares than the other(s) shall preside over the meeting. | |
In the event that the general meeting cannot proceed due to violation of the | |
rules of procedure by the presider of the meeting, the general meeting may | |
proceed by appointing one person as the presider of the meeting upon consent | |
of a simple majority of the voting shareholders present at the meeting. | |
Article 93 | A shareholder may attend a shareholders' general meeting in person or appoint |
a proxy to attend and vote at the meeting on his behalf. | |
For individual shareholders who attend the meeting in person, he/she shall | |
provide his/her own identity card or any other valid documents or evidences to | |
prove his/her identity or stock account card. For those attending the meeting by | |
proxy, he/she shall provide his/her own valid identity documents and the power | |
of attorney from the shareholder being represented. | |
Legal person shareholders shall attend the meeting by their legal | |
representatives or other proxies as authorized. For legal representatives who | |
attend the meeting, his/her own identity card, valid evidences on his/her legal | |
representative qualification and shareholding evidences shall be provided. For | |
proxies who attend the meeting, the proxy shall provide his/her own identity | |
card, the power of attorney from the shareholders issued in accordance with the | |
law and shareholding evidences. |
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Article 94 | Any shareholder entitled to attend and vote at the general meeting shall be |
entitled to appoint one or more persons (no matter whether a shareholder or | |
not) as his/her proxy to attend and vote on his/her behalf, and the proxy may | |
exercise the shareholder's right to speak at the shareholders' general meeting | |
in accordance with the shareholder's appointment. | |
If the shareholder is the recognized clearing house (or its nominees) as defined | |
in the relevant laws and regulations of the place where the shares of the | |
Company are listed, such shareholder may appoint one or more person as it | |
thinks fit to act as his/her/its proxy in any general meeting or any meeting of | |
the shareholders of a class. If more than one person is appointed, the proxy | |
form shall specify the number and class of shares involved for each person. | |
Each person so appointed may exercise the rights on behalf of recognized | |
clearing house (or its nominees), as if such person is an individual shareholder | |
of the Company. | |
Article 95 | The shareholder shall appoint proxy in writing. The proxy form shall be signed |
by the shareholder or his/her attorney duly authorized in writing; if the | |
shareholder is a legal person, the appointment document shall be affixed with | |
the legal person's seal or be signed by a director or legal representative or | |
attorney duly authorized. | |
The proxy form issued by a shareholder to appoint a proxy to attend the | |
meeting shall set out the following: | |
(1) The name of the proxy; | |
(2) Whether or not the proxy has the right to vote; | |
(3) The respective instructions on voting for, voting against or abstention | |
from voting in respect of each agenda item of the shareholders' general | |
meeting; | |
(4) The date of issue and validity term of the proxy form; | |
(5) The number of shares of the appointer represented by the proxy; |
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(6) If several persons are appointed as proxy, the number of shares
represented by each proxy; and | |
(7) Signature (or seal) of the appointer. If the appointer is a legal person | |
shareholder, the seal of the legal person shall be affixed. | |
The proxy form shall state whether the proxy may vote in his/her own | |
discretion if no specific instructions have been given by the shareholder. | |
Article 96 | The proxy form shall be deposited at the domicile of the Company or at other |
place as specified in the meeting notice, 24 hours before the meeting to discuss | |
the matters that the proxy is appointed to vote for or 24 hours before the | |
designated voting time. If the proxy form is signed by a person authorized by | |
the appointer, a notary certified copy of the power of attorney and other | |
authorization documents is needed, which shall be deposited together with the | |
proxy form at the domicile of the Company or at other place as specified in the | |
meeting notice. | |
If the shareholder is a legal person, a person that is authorized by the legal | |
representative, or by the resolution of the board of directors or other governing | |
body shall act as the shareholder's representative to attend any general meeting | |
of the company. | |
Article 97 | Any proxy form issued to a shareholder by the Board shall be such as to enable |
the shareholder, according to his/her intention, to instruct the proxy to vote in | |
favor of, against or to abstain from each resolution and to give instruction for | |
each item to be resolved at the meeting. | |
Article 98 | Notwithstanding the death or loss of ability of the appointer, revocation of the |
proxy or of the authority under which the proxy was executed, or the transfer | |
of the shares in respect of which the proxy is given happened before any | |
resolution is adopted, a vote given in accordance with the proxy form shall be | |
valid, provided that no notice in writing of the aforesaid has been received by | |
the company before the commencement of the meeting. | |
Article 99 | The attendance book of the shareholders' general meeting shall be prepared by |
the Company. The attendance book shall specify the company names and | |
domiciles of shareholders, and the name, identity card number, number of | |
voting shares represented and (company) name of the appointing shareholder | |
of each attendee. |
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Article 100 Matters to be examined at the annual shareholders' general meeting shall include but are not limited to
- Annual plans of financial budgets and final accounts;
- Profit distribution plan and plan of recovery of losses;
- Annual report of the board of directors;
- Annual report of the board of supervisors;
- Annual performance reports of the independent directors;
- Audited annual financial statements of the Company;
- Plans for the Company's annual external investments and sale or purchase of material assets; and
- Other matters that shall be examined at the annual shareholders' general meeting.
Article 101 The list of candidates for directors and non-employee supervisors shall be submitted as a proposal to the shareholders' general meeting for voting, along with the resumes and basic information of the director and supervisor candidates as well as the written statements of the candidates that they accept the nomination and consider themselves qualified for the position.
Article 102 Election of directors and non-employee supervisors and assumption of office:
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In the election and replacement of directors and non-employee supervisors, | |
every director or non-employee supervisor candidate shall be voted on one by | |
one. The number of candidates voted for by each shareholder may not exceed | |
the number of directors or supervisors specified in the Articles of Association. | |
If the number of candidates for directors and non-employee supervisors | |
nominated under the Articles of Association is more than the number to be | |
elected, competitive election shall be held and the candidates getting more | |
votes shall be elected pursuant the Articles of Association. | |
The period for the two written notices in respect of the permission of the | |
nomination of director and non-employee supervisor candidates and the | |
candidate's willingness to accept such nomination shall not be less than seven | |
days. Such period shall, at the earliest, be counted since the written notice of | |
the general meeting is given, and such period shall not end later than seven | |
days prior to the date of convening the general meeting. | |
Newly appointed directors and non-employee supervisors shall be elected by | |
the general meeting, and shall hold office from the date when the CBIRC's | |
approval is obtained until the expiration of the term of that session of the board | |
of directors and board of supervisors. | |
Article 103 | When the Company convenes the shareholders' general meeting, all directors, |
supervisors and the secretary to the board of directors shall attend the meeting, | |
and CEO, President (COO) and other senior management shall attend the | |
meeting and listen to the queries and suggestions of shareholders. | |
The board of directors and the board of supervisors shall respond to or give | |
explanation of the queries and suggestions from the shareholders. If the | |
shareholders require a written response or explanation, the board of directors | |
and the board of supervisors shall give a written response or explanation within | |
10 days since the queries and suggestions are given. | |
Article 104 | A shareholder (including his/her/its proxy) shall exercise his/her/its voting |
rights based on the number of voting shares he/she/it represents. Each share | |
shall carry one vote. Shares held by the Company do not carry any voting | |
rights, and such portion of shares shall not be counted into the total number of | |
voting shares held by the shareholders who attend the general meeting. | |
Where material issues which affect the interests of medium and small investors | |
are considered at a general meeting, the votes of the medium and small | |
investors shall be counted separately. The results of the separate vote counts | |
shall be disclosed to the public in a timely manner. | |
The board of directors of the Company, independent directors and shareholders | |
who meet the relevant requirements can publicly solicit shareholders' voting | |
rights, where sufficient disclosure of the information such as their voting | |
intention shall be disclosed. Soliciting shareholders' voting rights by means of | |
direct or indirect compensation is prohibited. The Company is prohibited from | |
setting restrictions on the minimum shareholding ratio when soliciting | |
shareholders' voting rights. |
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Article 105 Shareholders attending the general meeting shall give one of the following opinions on the proposal submitted for voting: for, against or abstain, except for the declaration by securities registration and clearing institution as the nominal holder of stocks of stock connect mechanism between the PRC and Hong Kong stock markets, based on the actual holders' intentions.
The un-filled,wrongly-filled, illegible or un-voted votes shall be deemed as the voters' waiver of voting rights, and the voting by the shares held by them shall be counted as "abstain".
Article 106 Resolutions of the general meeting can be classified into ordinary resolutions and special resolutions.
Ordinary resolutions proposed by the general meeting shall be passed by a simple majority of the voting rights held by shareholders (including proxy) present at the general meeting.
Special resolutions proposed by the general meeting shall be passed by no less than two third of the voting rights held by shareholders (including proxy) present at the general meeting.
Article 107 The following matters shall be resolved by an ordinary resolution at a shareholders' general meeting:
- The business objectives, development strategies and investment plans of the Company;
- Work reports of the board of directors and the board of supervisors;
- Annual report of the Company and audited annual financial statements;
- Plans formulated by the board of directors for profit distribution and losses recovery;
- Annual financial budget and final accounts of the Company;
- Engagement, dismissal or non-renewal of engagement of accounting firms which would provide regular and statutory audit on the Company's financial report;
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- Appointment or removal of the directors and non-employee supervisors, appointment of independent directors, and the emolument of the directors, non-employee supervisors and independent directors and the associated method of payment; and
- Matters other than those required by the laws, rules, regulatory provisions, regulations of the securities regulatory authorities of the place where the Company's shares are listed or by the Articles of Association to be adopted by special resolution.
Article 108 The following matters shall be resolved by a special resolution at a shareholders' general meeting:
- Increase or reduction of the Company's registered capital;
- Issuance of securities such as bonds, repurchase or listing of shares by the Company;
- The separation, merger, dissolution, liquidation and change of form of the Company;
- Dismissal of an independent director;
- Amendments to the Articles of Association, procedural rules of the shareholders' general meeting, the board of directors and the board of supervisors of the Company;
- Involves in establishment of legal entities, material external investment, material asset disposals and write-offs, material asset pledge, etc.
- The employee stock ownership scheme or stock incentive scheme;
- Any other matters considered by the shareholders' general meeting, by way of an ordinary resolution, to be of a nature which may have a material impact on the company and should be adopted by a special resolution, and any other matters required by the laws, regulations, regulatory provisions, or regulatory requirement of the securities regulatory authorities of the place where the Company's shares are listed and the Articles of Association.
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Article 109 | In the course of considering related party transactions in the general meeting, |
related shareholders shall not participate in the voting, and all the shares with | |
voting rights represented by him/her/it shall not be counted into the total valid | |
voting number. Announcement of resolutions of the general meeting shall fully | |
disclose the voting of non-related shareholders. | |
In addition, where any shareholder is, under applicable laws and regulations | |
and the Hong Kong Listing Rules, required to abstain from voting on any | |
particular resolution or restricted to voting only for or only against any | |
particular resolution, the vote cast by or on behalf of such shareholder in | |
contravention of such requirement or restriction shall not be counted. | |
Article 110 | Directors or supervisors shall not be elected by way of cumulative voting |
system at the shareholders' general meeting. | |
Article 111 | At any general meeting, shareholders shall vote by open ballot. |
Article 112 | A poll requested for the election of the chairman of the meeting or the |
suspension of the meeting, shall be taken forthwith. A poll requested for any | |
other matters shall be taken at such time as the chairman of the meeting | |
directs, and the meeting shall proceed to discuss other matters. The result of | |
the poll shall be deemed to be a resolution of the meeting at which the poll | |
was requested. | |
Article 113 | On a poll taken at a meeting, a shareholder (including proxy) entitled to two or |
more votes need not cast all his votes in the same way. | |
Article 114 | The general meeting shall vote on all proposals presented one by one. In the |
case where different proposals are made on the same matter, votes shall be | |
casted in accordance with the time sequence of presenting the proposals. | |
Unless the general meeting is suspended or fails to resolve due to exceptional | |
reasons such as force majeure, the general meeting shall not postpone the | |
proposals and shall vote on them. | |
Article 115 | Any voting of any resolution shall be counted by at least two representatives of |
shareholders and one supervisor. The results of voting shall be announced by | |
the vote counters on the spot and recorded. | |
Any shareholder with interests in the matter under consideration and proxies of | |
such member shall not participate in vote counting or scrutinizing. Other | |
members may otherwise elect representatives of shareholders to participate in | |
vote counting or scrutinizing. |
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When voting on any proposal at the general meetings, the lawyer, | |
representatives of shareholders and representatives of supervisors shall | |
together undertake the counting and scrutinizing of the votes, and announce | |
the results of voting on the spot. The voting results of resolutions shall be | |
recorded in the minutes of the meeting. | |
Shareholders or their proxies of the listing company who vote via internet or | |
other means shall be entitled to check the voting results via the voting system | |
accordingly. | |
Article 116 | The chairman of the meeting shall announce the on-site voting result at the |
meeting. The voting results of the resolutions shall be recorded in the minutes | |
of the meeting. | |
The chairman of the meeting in case of having any doubt on the voting result | |
of any resolution may count the votes. If the chairman of the meeting does not | |
count the votes and shareholders or their proxies oppose the results announced | |
by the chairman, such shareholders or proxies are entitled to request a counting | |
of the votes immediately after the announcement and the chairman shall count | |
the votes immediately upon request. | |
In case votes are counted in the general meeting, the results of vote counting | |
shall be recorded at the minutes of the meeting. | |
Article 117 | The Company shall report to the CBIRC with respect to the resolution passed |
at the general meeting within thirty days from the date of the resolution. | |
Article 118 | The general meeting of the Company shall be convened in the address of the |
Company or venues designated in the notice of the general meeting. | |
The general meeting shall be provided with meeting venue and convened in the | |
form of on-spot meetings. No meeting shall be convened by way of | |
communication voting in respect of any proposals which shall be passed by | |
special resolutions on the general meeting. The Company would also make it | |
convenient for shareholders to attend the general meeting by providing online | |
access or other means acknowledged or required by securities regulatory | |
authorities. Shareholders' attending the general meeting via such means as | |
above are deemed to be present. | |
In case the general meeting convened by the Company casts votes via internet, | |
a safe, economical and convenient online voting system for the general | |
meeting shall be provided to shareholders. Investors who have passed the | |
identity verification of the internet voting system of the general meeting are | |
confirmed of their duly valid identities as shareholders and possession of duly | |
valid voting rights. In case the general meeting convened by the Company | |
casts votes via other means acknowledged or required by securities regulatory | |
authorities, identity of shareholders shall be confirmed in accordance with | |
relevant rules of proceedings. |
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Before the voting results are officially announced, the Company, vote counter, scrutineer, substantial shareholders, and the network service providers and other relevant parties involved in voting taking place onsite, via internet, or through other voting method shall be obliged to keep the voting results confidential.
Article 119 Minutes shall be kept for the general meeting, of which the secretary of the board of directors shall be in charge. Minutes of meeting shall contain as below:
- Time, venue, agenda of the meeting, and the name of the convener;
- Names of the chairman of the meeting, directors, supervisors, CEO, President (COO) and other members of senior management, who attend or observe the meeting;
- Number of shareholders and proxies present at the meeting, total number of shares with voting rights held by them and the percentage of shares with voting rights held by them to the total number of shares in the Company;
- Process of consideration for each motion, key points of speeches and voting results;
- Shareholders' enquiries or suggestions and the responses or explanation;
- Names of the lawyer, the vote counter and the scrutineer; and
- Other matters which shall be recorded in the minutes required by laws, regulations, regulatory documents and these Articles.
Article 120 Any shareholder is entitled to look up copies of the minutes free of charge during office hours of the Company. Upon the request of any shareholder for a copy of the minutes in connection with the general meeting, the Company shall send the copy of the minutes within seven days upon receipt of reasonable payment.
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Article 121 | If the Company convenes a general meeting, it shall engage a lawyer to issue |
legal opinion regarding the following issues which shall be announced: | |
(1) Whether the convening and procedures of the general meeting are in | |
compliance with the laws, administrative regulations and these Articles; | |
(2) Whether the qualifications of the attendants and convener are legal and | |
valid; | |
(3) Whether the procedures and results of voting of the meeting are legal and | |
valid; and | |
(4) Legal opinions regarding other relevant issues upon the request of the | |
Company. | |
Article 122 | The convener shall ensure an uninterrupted general meeting until the final |
resolution is decided on. In the event that the general meeting is suspended or | |
fails to decide on a resolution due to such special reasons as force majeure, | |
necessary measures shall be taken to resume the meeting as soon as possible or | |
close the meeting directly, and make an announcement in a timely manner. | |
Meanwhile, the convener shall report to the local office of the CSRC and the | |
stock exchange. | |
Article 123 | The convener shall ensure that the contents of minutes of the meeting are |
authentic, accurate and complete. The directors, supervisors, secretary of the | |
board of directors, convener or its representatives, and the chairman of the | |
meeting shall sign in the minutes of the meeting. The minutes of the meeting | |
should be preserved with the register for signing of shareholders present, the | |
power of attorney of the proxies and valid materials on voting via internet and | |
other means, and the preservation shall be permanent. | |
Chapter 11 Special Procedures for Voting by Class Shareholders | |
Article 124 | Shareholders holding different classes of shares are class shareholders. |
Class shareholders are entitled to the rights and shall take the obligations | |
pursuant to laws, regulations, regulatory documents and these Articles. | |
Any non-voting shares included in the share capital of the Company shall bear | |
the wording "non-voting right" in their title. |
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If the share capital includes shares carrying different voting rights, any class of | ||
shares (except shares with the most privileged voting rights) included in the | ||
share capital shall bear the wording "restricted voting right" or "limited voting | ||
right" in their titles. | ||
Article 125 | If the Company proposes to modify or terminate the rights of a class of | |
shareholders, it may do so only after such modification or termination has been | ||
approved by a special resolution of the shareholders' general meeting and a | ||
separate shareholders' general meeting convened by the affected shareholders | ||
of that class under the Articles 126 to 131. | ||
Article 126 | In the following conditions, rights of a class of shareholders shall be deemed to | |
have been modified or terminated: | ||
(1) | An increase or decrease in the number of shares of such class or an | |
increase or decrease in the number of shares of a class having voting | ||
rights, distribution rights or other privileges equal or superior to those of | ||
the shares of such class; | ||
(2) | Conversion of all or part of the shares of such class into shares of another | |
class, conversion of all or part of the shares of another class into shares | ||
of such class or the grant of the right to such conversion; | ||
(3) | Cancellation or reduction of rights to accrued dividends or cumulative | |
dividends attached to shares of such class; | ||
(4) | Reduction or cancellation of a dividend preference or property | |
distribution preference during liquidation of the Company, attached to | ||
shares of such class; | ||
(5) | An addition, cancellation or reduction of share conversion rights, options, | |
voting rights, transfer rights, preemptive rights or rights to acquire | ||
securities of the Company attached to shares of such class; | ||
(6) | Cancellation or reduction of rights to receive amounts payable by the | |
Company in a particular currency attached to shares of such class; | ||
(7) | Creation of a new class of shares with voting rights, distribution rights or | |
other privileges equal or superior to those of the shares of such class; |
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- Imposition of restrictions or addition of such restrictions on the transfer or ownership of shares of such class;
- Issuance of rights to subscribe for shares of such class or other class, or rights to convert shares;
- An addition of the rights and privileges of shares of other classes;
- A restructuring scheme of the Company resulting in shareholders of different classes to bear liability not in proportion in the restructuring; or
- An amendment or cancellation of the provisions of Chapter 10 of the Articles of Association "Special procedures for voting by class Shareholders".
Article 127 Shareholders of the affected class, having the right to vote at shareholders' general meetings or otherwise, shall nevertheless have the right to vote at class meetings in respect of matters concerning items (2) to (8), (11) and (12) of Article 126, but shareholder(s) with interests (as defined below) shall not be entitled to vote at meetings of shareholders of class shares.
A "shareholder with interests" in prior provision refers to:
- A controlling shareholder as defined in Article 69 in the Articles of Association, in the case of a repurchase of shares by pro rata offers to all shareholders or by public dealing on a stock exchange pursuant to Article 29 of the Articles of Association;
- A shareholder in connection with a proposed contract; in the case of repurchase of shares by off-market contract is achieved pursuant to Article 29 of the Articles of Association; or
- A shareholder who bears less than a proportionate amount of obligations imposed on or whose interests diverge from those of the shareholders of that class, in the case of in a restructuring scheme of the Company.
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Article 128 | Resolutions of meetings of class shareholders shall be adopted by votes |
representing two thirds or more of the voting rights of shares of that class | |
which are entitled to vote and whose shareholder(s) present at the meeting in | |
accordance with Article 127. | |
Article 129 | Written notice of a class meeting shall be sent to inform all of the shareholders |
in the share register of the class of the matters to be considered, the date and | |
venue of the class meeting in accordance with the provisions in the Articles of | |
Association concerning the notice period of the general meeting. | |
Article 130 | Notice of class meetings only needs to be served on shareholders entitled to |
vote thereat. | |
Meetings of any class of shareholders shall be conducted in the manner as | |
similar as possible to that of general meetings of shareholders. The provisions | |
of the Articles of Association relating to the manner of conducting any | |
shareholders' general meeting shall apply to any meeting of a class of | |
shareholders. | |
Article 131 | Shareholders of domestically-invested shares and overseas-listed foreign shares |
are deemed as shareholders of different classes. | |
The special procedures for voting by a class of shareholders shall not apply to | |
the following circumstances: (1) where upon the approval by a special | |
resolution of shareholders in a general meeting, either separately or | |
concurrently once every twelve months, the Company issues domestically- | |
invested shares and overseas- listed foreign shares not more than 20% of each | |
that has been issued; (2) where the Company's plan to issue domestically- | |
invested shares and overseas-listed foreign shares at its establishment is carried | |
out within fifteen (15) months as of the date of approval of the securities | |
regulatory authorities subject to State Council; or (3) where shareholders of the | |
domestically-invested shares of the Company may transfer to overseas | |
investors, and such transferred shares may be listed or traded on an overseas | |
stock exchange, subject to the approval of the Securities Authority under the | |
State Council. |
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Chapter 12 Board of Directors | |
Section 1 Directors | |
Article 132 | Directors are elected by the shareholders' general meeting. Each director shall |
serve a term of 3 years and may be reelected at the expiration. | |
The chairman of the board of directors shall be elected and removed by a | |
majority of all of the Directors. Re-election is allowed. | |
The positions of the chairman of the board of directors and president (COO) of | |
the Company shall be separated. | |
Directors of the Company shall be natural persons. Directors are not required | |
to hold any shares of the Company. | |
Article 133 | The CEO or other senior management may serve as the director concurrently, |
provided that the directors who act as CEO or other senior management | |
concurrently and are representatives of employees shall not exceed one half of | |
the total directors of the Company. | |
Article 134 | The Company's directors, in case of natural persons, shall be of excellent |
conduct and reputation, and possess the expertise and working experience | |
relevant to their duties, and meeting the requirements specified by laws and | |
regulations and the CBIRC. A person in any of the situations under Article 146 | |
of the Company Law, Article 82 of the Insurance Law or any other relevant | |
regulations shall not serve as a director of the Company. | |
Any election of a director in violation of the preceding provision shall be | |
deemed as null and void. | |
If it occurs to a director during the term of office any of the situations stated in | |
Article 146 of the Company Law, Article 82 of the Insurance Law or | |
applicable regulatory stipulations, or breach of requirements in relation to | |
director qualification or requirements under laws and regulations, regulatory | |
provisions, such director shall vacate his/her office. The Nomination and | |
Remuneration Committee shall propose the removal of the board of directors | |
and the shareholders' general meetings shall remove such director from post. | |
Article 135 | Shareholders that individually or jointly hold 5% or more of the total voting |
shares of the Company, or the Nomination and Remuneration Committee under | |
the board of directors, shall have the right to nominate candidates for directors. | |
In case the nomination of independent directors is otherwise provided by laws, | |
regulations and regulatory documents, such provisions shall be followed. The | |
number of candidates for directors that a nominating party proposes to | |
nominate shall not exceed the number of directors proposed to be appointed. |
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The Nomination and Remuneration Committee under the board of directors | |
shall review the candidates for directors pursuant to the laws, regulations, | |
regulatory documents, regulatory requirements and the Articles of Association, | |
and report its opinions to the board of directors. | |
Article 136 | The appointment of directors shall be subject to the approval on the directors' |
qualifications from the CBIRC. If the director proposed to be appointed fails to | |
obtain the approval on qualifications, the general meeting shall conduct re- | |
election to fill the vacancy of the position. | |
A director's term of office starts from the date of his/her inauguration and | |
expires at the end of the term of the prevailing session of the board of | |
directors. Prior to the expiration of a director's term of office, the general | |
meeting shall not dismiss him/her without any reason. | |
In circumstances provided by laws, regulations or the Articles of Association, | |
the general meeting may remove any director whose term of office has not | |
expired by an ordinary resolution, but such removal does not affect the rights | |
of such director to make any claim under any contract. | |
Article 137 | Directors shall comply with laws, regulations, regulatory documents and the |
Articles of Association, assume fiduciary duty to the Company, and shall not | |
conduct as follows: | |
(1) Enter into contracts or conduct transactions with the Company in breach | |
of the provisions under this Articles of Association or in absence of | |
approval of the general meeting; | |
(2) Benefit his/her own or others from insider information; | |
(3) Operate companies of the same nature as the Company on his/her own or | |
for others, or engage in activities which impair the interests of the | |
Company; | |
(4) Use power to take bribes or illegal revenue of other kinds, or invade the | |
properties of the Company; | |
(5) Misappropriate or loan out the funds of the Company or provide | |
guarantees for others with assets of the Company in violation of the | |
Articles of Association or in absence of approval of the general meeting; | |
(6) Use his/her own position to seek business opportunities which should | |
have belonged to the Company for himself/herself or others in absence of | |
approval of the general meeting; |
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- Receive commission for transactions between others and the Company as his/her own;
- Deposit the funds of the Company into accounts in the name of his/her own or other individuals;
- Disclose secret of the Company in absence of approval of the general meeting, unless in circumstances provided by law where such information may be disclosed to the court or other competent government authorities; or
- Other conducts in violation of his/her fiduciary duty to the Company under laws, regulations, regulatory documents and the Articles of Association.
Any income arising out of the breach of the preceding provision by directors belongs to the Company. Any person who has caused the Company to incur losses should be liable for compensation accordingly.
Article 138 Directors shall comply with laws, regulations, regulatory documents and the Articles of Association, and shall assume duties of due diligence to the Company as below:
- Treat all shareholders on a fair basis;
- Perform duties with prudence, faith and diligence to ensure that the commercial activities of the Company are in compliance with laws, regulations and regulatory documents;
- Review various business and financial reports of the Company diligently, pay continuous attention to the operation and management of the Company, and guarantee sufficient time to perform duties;
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(4) Exercise management and decision-making rights conferred by law at his own discretion and shall not be manipulated by others; in absence of permission by laws, regulations or regulatory documents or informed approvals of the shareholders' general meeting, shall not authorize any
other person to exercise the management and decision-making rights; | |
(5) Provide the board of supervisors with relevant information and material | |
in an honest manner and shall not prevent the board of supervisors from | |
exercising their functions and powers. Accept the legal supervision by, | |
and reasonable suggestions from, the board of supervisors with respect to | |
his/her performance of duties; | |
(6) Review the matters to be resolved by the board of directors and cast | |
votes independently at his/her prudent discretion; | |
(7) Sign written confirmations to the regular reports of the Company. Ensure | |
the authenticity, accuracy and completeness of the information in the | |
statutory disclosure of the Company; | |
(8) Attend the shareholders' general meeting as observer and give response | |
to shareholders' inquiries upon request of the shareholders' general | |
meeting; and | |
(9) Other duties of due diligence as stipulated in laws, regulations, regulatory | |
documents and the Articles of Association. | |
Article 139 | The directors are entitled to the rights to know the affairs of the Company, to |
investigate the Company and shall timely access to the information of finance, | |
internal control, compliance, risk management, use of insurance funds, actuary, | |
audit and other operations of the Company. | |
The Company shall set up a system to report information and serve the | |
documents to the directors by means of the prescribed and within the time | |
limit. | |
The Company shall provide sufficient materials to the directors, enabling them | |
to obtain sufficient knowledge of the operation and management conditions of | |
the Company. The directors may request supplemental materials when they | |
deem current materials are not insufficient. In general conditions, the Company | |
shall provide the directors with supplemental materials within three (3) days | |
after the directors propose such requirement. | |
Article 140 | Personnel of the Company shall actively cooperate with the directors to |
exercise their rights, and shall not refuse, impede, conceal truth or intervene | |
improperly. | |
The directors shall promptly report to the CBIRC when they are confronted | |
with impediments in performing their duties. |
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Article 141 | No director (including chairman of the board of the directors) may act on his/ |
her own behalf to represent the Company or the board of directors if not duly | |
authorized by the provisions of the Articles of Association or the board of | |
directors. When acting on his/her own behalf, insofar as a third party would | |
reasonably believe that such director is acting on behalf of the Company or the | |
board of directors, the director shall state his/her position and identity in | |
advance. | |
Article 142 | A director shall be deemed as unable to perform his/her duties if failing to |
attend two consecutive board meetings in person without appointing of another | |
director as proxy to attend the meetings on his behalf, or failing to perform | |
other duties stipulated by laws, regulations, regulatory documents and the | |
Articles of Association. The board of directors, the board of supervisors or the | |
shareholders shall request the shareholders' general meeting to vacate him. | |
A written prompt shall be sent by the board of directors to the director who | |
fails to attend board meetings in person twice a year; and an independent | |
director who receives such prompts twice during his term of office shall not | |
serve consecutive terms. | |
A director shall be deemed to attend in person when he attends by means | |
specified in Article 172 of the Articles of Association. | |
Article 143 | In compliance with the relevant laws, regulations and the Articles of |
Association, the shareholders individually or in aggregate holding ten | |
percent (10%) or more of the Company's total shares entitled to vote for | |
more than ninety (90) consecutive days or more (the "Proposing | |
Shareholders"), the board of supervisors or independent directors may make | |
a proposal on removal of directors. | |
The shareholders or institutions that propose the removal shall notify the board | |
of directors in writing. The written notice shall specify the name of the director | |
proposed to be removed and the reasons for such proposal. Relevant proving | |
documentations or materials may be attached if any. |
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The board of directors shall, within reasonable time upon the receipt of the | |
written notice, pass the written notice to the Nomination and Remuneration | |
Committee. The Nomination and Remuneration Committee shall, within | |
reasonable time upon the receipt of written notice, issue its prudent opinion | |
that it agrees or disagrees with the proposal, and submit it to the board of | |
directors for review. After the review by the board of directors, the proposal | |
shall be submitted to the general meeting for review. | |
The removed director may make statement and averment to the board of | |
directors and the shareholders' general meeting and shall be obliged to remind | |
other directors and shareholders of any potential risk existing in the Company. | |
When the shareholders' general meeting deems it necessary, the shareholders | |
or shareholders' representatives may inquire the directors proposed to be | |
removed and the directors shall provide response. | |
Article 144 | In case that the number of members of the board of directors is lower than that |
provided in the Company Law or two thirds (2/3) of that provided in the | |
Articles of Association due to resignation, removal, illness, disability, death or | |
any other reasons that cause the directors unable to perform their duties during | |
their tenure, the Company shall initiate the by-election procedures within five | |
(5) working days and convene the shareholders' general meeting to elect a | |
director within two (2) months. The new director's term of office shall be | |
ended on the expiration date of the term of the then-current board of directors. | |
A director may resign prior to the expiration of his term of office. The director | |
intending to resign shall submit a resignation letter in writing to the board of | |
directors and shall be obliged to explain certain aspects that merits the | |
attention of other directors and shareholders in the resignation letter. | |
A director's resignation shall come into effect since the date when his | |
resignation report is served on the board of directors, provided, however, that | |
if the resignation of a director results in the number of directors of the | |
Company being lower than the statutory minimum of the Company Law or two | |
thirds (2/3) of the number provided in the Articles of Association, the current | |
director shall continue to perform his duties until the newly elected director | |
assumes office. |
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Article 145 | In the event that the tenure of any director expires and re-election is not |
conducted in time, the existing directors shall continue to perform their duties | |
in accordance with the laws, administrative regulations and provisions under | |
the Articles of Association until the assumption of office of the next session of | |
the board of directors. | |
Article 146 | The submission of resignation letter or expiration of the director's term of |
office shall not release a director from his/her obligations to the Company and | |
the shareholders before the resignation letter becomes effective or within a | |
reasonable period after it has become effective, or within a reasonable period | |
after the expiration of his term, and his/her duty of confidentiality in relation to | |
the business secrets of the Company shall remain binding after the expiration | |
of his term until such business secrets have been disclosed into the public. The | |
effective period of other obligations shall be determined subject to the | |
principle of fairness and the period of time elapsed between the expiration of | |
the director's term and the occurrence of the event concerned, in addition to | |
the circumstances and conditions under which the relationship between the | |
director and the Company is terminated. | |
Article 147 | Any director whose term of office has not expired shall be liable for the losses |
caused to the Company as a result of his/her absence from the office. | |
Article 148 | The directors shall proactively attend the trainings organized by the Company |
and regulatory authorities in order to perpetuate their professional competence | |
and capability essential to perform their duties. | |
Article 149 | The Company shall set up the system on the assessment and evaluation of due |
diligence of directors. The board of directors shall make such assessment and | |
evaluation on due diligence of directors and submit due diligence reports to the | |
shareholders' general meeting and the board of supervisors each year, which | |
shall be submitted to the CBIRC after the approval of the shareholders' general | |
meeting. |
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Section 2 Board of Directors | ||
Article 150 | A Board of Directors shall be established by the Company and accountable to | |
the shareholders' general meeting. The board of directors shall consist of | ||
fifteen (15) directors, of which two (2) executive directors, eight (8) non- | ||
executive directors and five (5) independent directors. The board of directors | ||
shall have one (1) chairman of the board of directors. | ||
Article 151 | In case that the board of directors may not be re-elected upon the expiration of | |
its term of office due to the failure of shareholder's qualification to satisfy the | ||
requirement, equity transaction disputes or force majeure and other reasons, the | ||
secretary of the board of directors shall make a report to the CBIRC one (1) | ||
month prior to the expiration of term of office of the board of directors, which | ||
shall contain term of office of the board of directors and its members, reasons | ||
of inability to initiate the re-election procedure, plan of re-election and other | ||
matters of necessity to be explained. | ||
Article 152 | The board of directors is entitled to exercise the following powers: | |
(1) | To convene shareholders' general meetings and to report on its work to | |
shareholders' general meetings; | ||
(2) | To implement resolutions of shareholders' general meetings; | |
(3) | To determine operation plans and investment schemes of the Company | |
and to control and monitor the financial conditions and use of funds of | ||
the Company; | ||
(4) | To formulate development strategies; | |
(5) | To formulate annual financial budget and final accounts; | |
(6) | To formulate the profit distribution plans and plans for recovery of | |
losses; | ||
(7) | To formulate proposals for increases or reductions of registered capital | |
and the issuance of corporate bonds and other securities by the Company | ||
or the listing of the Company; |
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- To formulate plans of material acquisition by the Company, repurchase of the shares of the Company or merger, division; dissolution and changes of the form of the Company;
- To decide on matters including external investments, disposition and write-offs of assets, acquisition of assets, external guarantees and external gifting to the extent of the authorization of shareholders' general meetings;
- Consider and approve external gifting with the accumulated amount for the year in total less than the sum of RMB20 million and 1% (inclusive) of the latest audited net profit attributable to shareholders of the Company, and less than RMB60 million;
- Consider and approve equity investments and disposals with the amount of each investment or disposal accounting for less than 3% (inclusive) of the latest audited total assets of the Company, and the accumulated amount of investments or disposals for the year accounting for less than 8% (inclusive) of the latest audited total assets of the Company;
- Consider and approve real property investments and disposals with the value of single asset accounting for less than 5% (inclusive) of the latest audited total assets of the Company, and the accumulated investment for the year accounting for less than 15% (inclusive) of the latest audited total assets of the Company;
- Consider and approve other assets acquisitions with the value of single asset accounting for less than 3% (inclusive) of the latest audited total assets of the Company, and the accumulated value of assets for the year accounting for less than 8% (inclusive) of the latest audited total assets of the Company; other assets disposals with the value of single asset accounting for less than 3% (inclusive) of the latest audited total assets of the Company, and the accumulated value of assets for the year accounting for less than 8% (inclusive) of the latest audited total assets of the Company;
- Consider and approve asset write-offs with the value of single asset less than RMB3,000 million (inclusive) and the accumulated value for the year less than RMB10,000 million (inclusive);
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- Consider and approve other assets management matters, including (but not limited to) trading of negotiable securities and financial products (refer to the domestically issued financial products that meet regulatory requirements such as wealth management products of commercial banks, credit asset-backed securities of banking financial institutions, collective fund trust plans of trust companies, specific asset management plans of securities companies, infrastructure investment plans, real estate investment plans, and project asset support plans of insurance asset management companies, etc.);
- Consider and approve overseas equity, real property investments and disposals, other assets acquisition, disposal and write-offs matters as well as other assets management matters which, pursuant to the provisions of the Interim Measures for the Administration of Overseas Investment with Insurance Funds issued by the CBIRC and its detailed rules for the implementation, fall within the authority and the corresponding investment threshold of item 2 to item 6 above;
- Consider and approve guarantee provided for lawsuits incurred in the ordinary course of operation of the Company;
If there exist both book value and appraisal value of the above assets, the higher one shall prevail; the amount of above external gifting, investment, acquisitions disposals, write-offs and other amount, as well as total assets, net profit and other data are all from consolidated financial statements.
- To decide on the establishment of internal management structure;
- To formulate the basic management system of the Company including operating policies;
- To regularly evaluate and improve corporate governance and to review the corporate governance report of the Company;
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- To appoint or remove CEO, secretary of the board of directors and Auditing Officer and, in accordance with the nominations of the CEO, to appoint or remove the President (COO), Vice Presidents, CFO, Chief Risk Officer, Chief Actuary, Compliance Officer and other senior managers and to decide and implement the annual performance assessment, compensation, reward and penalty plans in respect of the aforesaid senior managers as the basis for their incentive, retention and replacement;
- To consider and approve the candidates for the chairman of the board of directors, the chairman of the board of supervisors and presidents dispatched to important subsidiaries as specified in Article 191 hereof;
- To establish board committees including but not limited to, the strategy committee, investment committee, audit and related party transaction control committee, nomination and remuneration committee, risk management and consumer rights protection committee based on need and regulatory requirements;
- To formulate proposals for any amendment to the Articles of Association; propose to amend the rules of procedures for shareholders' general meetings and the rules of procedures for the board of directors; and consider and approve the rules of procedures of committees of the board of directors;
- To propose to shareholders' general meetings of the engagement or change of an accounting firm which would provide regular and statutory audit on the Company's financial report, and to review reports of the external auditors, regularly or irregularly;
- To review and approve the material related party transactions under the regulatory requirements of the CBIRC and other related party transactions of the Company as required by laws, regulations and regulatory documents and the Administrative Measures on Related Party Transactions of the Company;
- To hear the work report of the EC and CEO and examine their work;
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- To select an external auditor for auditing directors and senior management of the Company;
- To manage the information disclosure, internal control and other matters of the Company;
- To review and approve the overall risk management objective, risk preference, risk management policy, major risk solutions, the organizational structure and duties for risk management and other risk management matters of the Company;
- To constantly monitor the solvency risk of the Company, supervise the management to manage and control the solvency risk effectively, and review the reports from the management on the solvency risk of the Company regularly;
- To review and approve the report on the solvency of the Company;
- To formulate the employee stock ownership scheme or stock incentive scheme;
- To review and approve the overall objective and strategy for asset liability management of the Company, promoting communication and coordination between assets business and liabilities business of the Company, and to supervise the management team implementing relevant systems and policies;
- To review and approve the organization system, decision making system and relevant risk management policy of asset liability management and asset allocation;
- To review and approve assets allocation policies, including strategic allocation plans of assets and annual assets allocation plans, and the adjustment plans of assets allocation policies;
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- To focus on the impact on the asset liability matching from the business plans and overall budgets while reviewing and approving business plans and overall budgets;
- To review and approve the products which may cause a significant influence on asset liability matching, including but not limited to the products subject to the approval of the board of directors according to relevant requirement by CBIRC;
- To review and approve the annual report on asset liability management of the Company.
- To exercise other functions and powers as conferred by laws, regulations, regulatory documents or the Articles of Association and by shareholders' general meetings.
The powers of the board of directors shall be exercised collectively by the board of directors. The statutory powers of the board of directors shall not be delegated to the chairman of the board of directors, any director or any other individual or institution. Where it is necessary to authorize any of the aforesaid persons or institutions to make a decision on a specific matter, it shall be done by means of resolution of the Board of Directors. The Board of Directors shall only authorize its power regarding once to a single specific matter, and shall not grant general power permanently to any other institution or individual.
Article 153 Prior to making decisions on the Company's major issues, the board of directors shall listen to the opinions of the Party Committee of the Company.
Article 154 The board of directors shall not, without the prior approval of shareholders' general meeting, dispose or agree to dispose, of any fixed assets of the Company of which the expected value in addition to that of the fixed assets that have been disposed within four (4) months immediately preceding the disposition proposal exceeds 33% of the value of the Company's fixed assets as shown in the latest balance sheet reviewed in the shareholders' general meeting.
For the purposes of the Articles of Association, a disposition of fixed assets includes certain transfer of interests in assets but does not include providing guarantee with fixed assets.
The validity of a disposition transaction by the Company of fixed assets shall not be affected by the violation of the first paragraph of Article 154.
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Article 155 | The board of directors shall give an explanation to the shareholders' general |
meeting in respect of the explanatory statement of the financial statement of | |
the Company and the audit report of the qualified opinion, disclaimer of | |
opinion, adverse opinion issued by the certified accountants. | |
Article 156 | The board of directors shall formulate its rules of procedure and submit them |
to the shareholders' general meeting for approval, so as to ensure that the | |
board of directors operates in a highly effective manner and makes decisions in | |
a reasonable way. | |
Article 157 | The shareholders' general meeting shall determine the board of directors' |
authority to use funds and manage assets. The board of directors shall establish | |
a strict system and procedure to review, approve and authorize, which shall be | |
approved by the shareholders' general meeting. | |
Article 158 | The chairman of the board of directors shall exercise the following functions |
and powers: | |
(1) Presides over shareholders' general meetings; | |
(2) Convenes and presides over meetings of the board of directors; | |
(3) Examines the implementation of resolutions of the board of directors; | |
(4) Signs Share certificates and bonds issued by us; | |
(5) Guides the Company to formulate its development plan; and | |
(6) Other powers authorized by the board of directors. | |
Article 159 | When the chairman of the board of directors is unable to or fails to perform his |
duties, a director elected by no less than half of the directors shall perform the | |
duties. | |
When the CEO is unable or fails to perform his/her duties, a temporary person- | |
in- charge designated by the board of directors shall exercise power on his/her | |
behalf. | |
When the chairman of the board of directors or the CEO is unable to or fails to | |
perform their duties, at a result of which the Company's ordinary course of | |
operation is affected, the Company shall elect a new chairman of the board of | |
directors and engage a new CEO according to the provisions of the Articles of | |
Association. |
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Section 3 Procedures of Meetings of the Board of Directors
Article 160 The meetings of the board of directors are classified as regular meetings and extraordinary meetings. Regular meetings are convened four times a year, about once per quarter. The secretary of the board of directors may formulate the plans for the meetings of the board of directors for the next year in the fourth quarter every year, and notify directors, supervisors, members of senior management and other relevant personnel of such plans.
Article 161 | Meetings of the board of directors shall be convened and presided over by the | |||||
chairman | of | the | board of directors. In case of any | of the followings, | the | |
chairman | of | the | board of directors shall convene | and preside over | the |
extraordinary meetings of the board of directors within 10 days:
- Whenever the chairman of the board of directors deems necessary or the CEO proposes;
- When proposed by shareholders representing one tenth of voting rights or more;
- When proposed by one third of directors or more;
- When proposed by two independent directors or more;
- When proposed by the board of supervisors; and
- When proposed by the Party Committee.
The above proposers are concurrently entitled to the right of proposals to the board of directors, and shall submit the proposals in writing simultaneously as proposing an extraordinary meeting.
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Article 162 | Apart from the proposals made by the chairman of the board of directors, the | |
proposal on convening the extraordinary meetings of the board of directors | ||
shall specify the followings, and shall be, directly or via the secretary of the | ||
board of directors, delivered to the chairman of the board of directors in | ||
writing. The secretary of the board of directors shall pass such proposal to the | ||
chairman of the board of directors immediately upon the receipt: | ||
(1) | Name of the proposer; | |
(2) | Reasons or the objective issues for the proposal; | |
(3) | Time or duration, venue or form of the meeting proposed; | |
(4) | Clear and specific proposals; and | |
(5) | Means to contact the proposer and the date of proposal, etc. | |
Article 163 | To convene a regular meeting of the board of directors, the secretary of the | |
board of directors shall issue a notice in writing to all directors and supervisors | ||
fourteen (14) days prior to the convening of such meeting. The day on which | ||
the meeting is convened shall be excluded from calculating the starting period | ||
of the prior notice. |
To convene an extraordinary meeting of the board of directors, the Company shall issue a notice in writing five (5) working days prior to the convening of such meeting. The written notice shall be reported to the CBIRC at the same time when the notice is sent. In case of an urgent meeting, it may be reported by telephone first. In case of an urgent meeting, the notice shall be sent by telephone, orally or in writing upon the consent of all directors.
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Article 164 The notice of the board meeting shall contain the following:
- The convening date and venue of the meeting;
- The duration of the meeting;
- The issues, agenda, proposals and relevant materials (including proposers and proposing time) of the meeting;
- The date of issuance of that notice;
- Relevant explanation for and basis of convening the board meeting in the event that the meeting is not convened by the chairman; and
- The name and contact information of the contact person for the meeting.
The notice of the board meeting shall provide sufficient materials, including relevant background materials about the proposals, information and data conducive to the directors' understanding of business progress of the Company.
The meeting notice may be sent to relevant non-voting attendees at the same time if necessary.
Article 165 In the event that the time, venue or other matters of the board meeting are changed or the proposals are added, changed or cancelled after the notice is sent, the secretary of the board of directors shall send the supplementary meeting notice in writing five (5) days before the meeting is convened, giving relevant explanations and contents about new proposals and supplementing relevant materials. In case where time is shorter than five (5) days, the meeting shall be postponed accordingly or convened when all of the directors grant exemption.
The supplementary notice shall be reported to the CBIRC in writing at the same time. In case of an urgent meeting, it may be reported by telephone first.
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Article 166 | Proposals of the board of directors shall specify the matters to review and |
voted upon and such matters shall fall within the powers of the board of | |
directors. Proposals shall include formal and extraordinary ones. | |
Formal proposals refer to those that are identified to be agenda items before | |
the convening of the meeting and served to the directors within a prescribed | |
time limit. Extraordinary proposals refer to those that are not served to the | |
directors within a prescribed time limit or made during the convening of the | |
board meeting. | |
During the period after the proposals are served to the directors but prior to the | |
board meeting is convened, the directors deem the contents of the proposals | |
unclear or unspecific, or relevant materials insufficient, they may request the | |
proposers to provide supplemental information or further explanation directly | |
or through the secretary of the board of directors. | |
Article 167 | The directors may get to know the information necessary for decision-making |
from relevant persons or institutions including but not limited to the secretary | |
of the board of directors, the convener, the managers of the Company, board | |
committees, accounting firms and law firms prior to the meeting. The | |
Company shall make it convenient to the directors and assist them in knowing | |
relevant information. Relevant persons or institutions shall make it convenient | |
to the directors in knowing relevant information. | |
Article 168 | In principle, the meeting of the board of directors shall not resolve on a |
proposal not listed in the notice of the board meeting. | |
When all directors of the Company unanimously agree to exempt the flaw in | |
procedures due to a special reason of an extraordinary proposal made by an | |
institution or individual qualified to propose, such extraordinary proposal can | |
be reviewed and voted. Where a director attends the board meeting on behalf | |
of any other director as a proxy, he shall not vote on proposals not included in | |
the notice for the meeting on behalf of any other director. | |
Article 169 | Meetings of the board of directors shall be held only if more than half (1/2) of |
the directors (including the director who appoints another director to attend the | |
meeting on his/her behalf) are present. |
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Resolutions of the board of directors shall be adopted by a majority vote of all directors. However, resolutions concerning the following issues shall be adopted by no less than two-thirds (2/3) of all the directors:
- Plans of increase or reduction of the Company's register capital and other changes in equity;
- Plans of the issuance of marketable securities such as bonds and listing of the Company;
- Plans of dividend distribution and recovery of losses;
- Plans of profit sharing;
- Plans of merger, separation, dissolution, liquidation or change in legal form of the Company;
- Plans of annual financial budgets and final accounts;
- Plans of any repurchase of shares by the Company;
- Plans of the amendments to the Articles of Association;
- The employee stock ownership scheme or stock incentive scheme;
- Other matters which the board of directors deems necessary to adopt by special resolutions; and
- Other matters provided by laws, regulations and regulatory documents.
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Article 170 | In case any director is related with the corporation concerned in the subject of |
resolution of the meeting of the board of directors, he/she shall not exercise | |
his/her voting rights on such resolution, nor shall exercise the voting rights on | |
behalf of other directors. Such meeting of the board of directors shall be held | |
with more than half of those directors without any related relations, and the | |
resolutions of the meeting of the board of directors shall be passed by two- | |
thirds or more of those directors without any related relations. In case the | |
number of directors without any related relations present at the board of | |
directors is less than three, such matter shall be brought to the general meeting | |
for consideration. | |
Article 171 | Provided that full express of opinions of directors is guaranteed, an |
extraordinary board meeting may be conducted and adopt resolutions by | |
correspondences, and the resolutions shall be signed by the directors attending | |
the meeting. | |
The meeting held by correspondence shall issue the notice of the meeting, | |
specifying agenda items, proposals and voting method, etc. Any director that | |
has confirmed receipt of the notice of the meeting but fails to submit any | |
voting opinion by the expiration of such time limit shall be deemed to have | |
waived his/her voting right at such meeting. At the expiry of the voting period | |
by correspondence, if the number of valid votes agreed by the directors has | |
reached the quorum for making a resolution, the proposal will become a valid | |
resolution of the board of directors. | |
The secretary of the board of directors shall, within three (3) days after the | |
expiration of the time limit for voting, notify all the directors regarding the | |
result of the voting by the correspondence in writing. | |
Article 172 | The meeting of the board of directors held by means of video or telephone and |
others shall be deemed onsite when all participating directors can have instant | |
communication and discussion. |
When the meeting is convened onsite, the chairman shall announce the voting results on spot. The Company shall sign the resolutions in writing within five
- working days after the end of the meeting. In case of any discrepancy between written resolution signed subsequently and voted at the meeting, the latter shall prevail.
When the meeting is convened by correspondence, the 'one vote for one matter' principle shall be adopted provided that full express of opinions of directors is guaranteed. The directors shall not be required to make only one vote upon multiple matters.
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Article 173 | The meeting held by correspondence shall not vote on the proposals in regard |
to profit distribution plan, remuneration plan, material investment and asset | |
disposition, appointment and removal of senior managers, examination of | |
corporate governance report and other proposals concerning risk management | |
of the Company. The scope can be clarified in the rules of procedures. | |
Article 174 | Directors shall attend meetings of the board of directors in person. In the event |
a director is unable to attend a meeting for any reason, he/she may appoint | |
another director to attend the meeting on his/her behalf in writing. | |
The power of attorney shall specify the names of the appointing director and | |
the proxy, matters represented by the power of attorney, limit of authority and | |
term of validity and shall be signed or stamped by the appointing director. | |
The director attending the meeting as proxy shall submit to the chairman of the | |
meeting the written power of attorney before the convening of the meeting and | |
exercise director's rights within the scope of authorization. One (1) director | |
shall not accept the proxy by more than two (2) directors who would not attend | |
the meeting in person. An independent director shall only appoint another | |
independent director to attend the meeting on his/her behalf. A non-related | |
director shall not appoint a related director to attend a meeting that review the | |
matter on related party transactions. | |
A director failing to attend the board meeting in person or by proxy shall be | |
deemed as having waived his voting rights at such meeting and not be counted | |
into the number of directors that shall attend the meeting. A director who leave | |
before closing of the meeting and fail to authorize another director to vote on | |
his behalf in writing shall be deemed as having waived his rights, but his | |
voting which has already been made shall be valid. | |
In principle, directors shall not attend the meeting with accompanying persons. | |
If indeed necessary, accompanying persons shall be approved by all the | |
participating directors and provide their ID certificates. The accompanying | |
persons shall not give speech or inquiry, or vote on behalf of the directors. | |
When the meeting reviews any matter involving the Company's business | |
secret, the chairman of the meeting may request the accompanying persons to | |
leave the venue at any time. |
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Resolutions of the board of directors shall be passed by open ballot or show of | |
hands. When the meeting is convened by video, telephone or other means, the | |
directors can vote by show of hands or orally. The voting on the resolutions of | |
the board of directors shall comply with the principle of one person for one | |
vote. Each director including the chairman shall have one vote only. The board | |
of directors shall examine and vote upon the matters one by one. | |
Article 175 | Upon occurrence of any situations below, the directors shall withdraw from |
voting upon relevant proposals: | |
(1) As provided by laws, regulations and regulatory documents; | |
(2) As deemed by the director himself and agreed unanimously by the other | |
directors; or | |
(3) As provided by the Articles of Association in regard to the director who | |
is related with the matter or have material interests in the proposal. | |
When a director withdraws from voting, the withdrawing director shall not be | |
counted in the voting quorum. In the event that the withdrawal of the director | |
results in the number of directors' actual voting below the minimum number of | |
persons to adopt a valid resolution, the board of directors shall submit this | |
proposal to the shareholders' general meeting to review. The board of directors | |
shall explain of the conditions in the review of board meetings in the resolution | |
submitted to shareholders' general meeting to review and record the opinions | |
of directors that have no material interests therein. | |
Article 176 | In case there is no less than half (1/2) of all the directors or no less than two |
(2) independent directors consider it impossible for them to make judgment on | |
the matter for resolution due to unclear and unspecific items at the meeting or | |
inadequate meeting materials, the chairman of the meeting may announce the | |
suspension of the voting and specify the time for another submission of the | |
item to review and conditions to be satisfied. When a proposal is not approved, | |
the board of directors shall not review a proposal with the same content within | |
one (1) month if relevant conditions and factors do not have material changes, | |
unless that no less than one half (1/2) of all the directors deem it is necessary | |
to review the proposal unanimously. |
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Article 177 | The secretary of the board of directors shall record the meeting of the board of | |
directors. Directors attending the meeting shall sign in the minutes. In case a | ||
director has any different opinion about the minutes, he/she may give | ||
additional remarks upon signing. The board meeting minutes shall specify: | ||
(1) | The date, venue, means, convener and chairman of the meeting; | |
(2) | The status of issuance of the notice for the meeting; | |
(3) | The directors attending the meeting, being in the capacity of proxies or | |
being absent, and non-voting attendees of the meetings; | ||
(4) | Agenda of the meeting; | |
(5) | Key issues in directors' speech; | |
(6) | The method and results of voting on each resolution (in addition to the | |
number of votes for, against and abstention, the minute shall also identify | ||
the names of directors who vote against or abstain from voting); | ||
(7) | The opinions of non-voting supervisors; and | |
(8) | Other information necessary for record. | |
Article 178 | Directors shall sign on resolutions of the board of directors, and undertake the | |
responsibilities for the resolutions of the board of directors. In case any | ||
resolution of the board of directors breaches laws, regulations, regulatory |
documents or the Articles of Association, and cause severe loss of the Company, those directors voting for or abstain from voting for such resolution shall be held liable subject to the law, but those directors who have been proved as having expressed dissenting opinions on voting and such opinions are recorded in the minutes of the meeting may be exempt from liability.
When the resolutions of different board meetings make inconsistent resolutions on the same matter, the resolutions formed later shall prevail.
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Article 179 | The Company shall prepare the archives of the board meeting that are kept by |
the secretary of the board of directors in accordance with the rules on the | |
management of the Company's archives, including the notice of the meeting, | |
the attendance register, the power of attorney documents, the meeting | |
materials, the minutes signed and confirmed by the directors and relevant | |
audio and video materials. The archives shall be kept by the Company | |
permanently. | |
Article 180 | The fees incurred from the directors' attendance of the board meetings |
including the traveling expenses from their locations to the venues and the | |
boarding expenses during the meeting shall be on the account of the Company. | |
Article 181 | The Company shall report to the CBIRC with respect to the resolution of each |
meeting of board of directors in writing and by email within thirty (30) days | |
thereafter. The resolution shall contain: | |
(1) The date, venue, means and chairman of the meeting of the board of | |
directors; | |
(2) The directors attending the meeting (including by proxies) or being | |
absent, and non-voting attendees of the meetings; and | |
(3) The method and result of voting on each resolution, including the names | |
of directors who vote against or abstain from voting. | |
Article 182 | In case the listing rules of the place where the shares of the Company are listed |
impose special disclosure requirements on the meeting of the board of | |
directors, the relevant provisions under the relevant listing rules shall be | |
followed. Prior to the disclosure of resolution announcement, directors | |
attending the meeting, persons observing the meeting and the recording and | |
servicing personnel are obligated to keep confidentiality of the contents of the | |
resolutions. |
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Section 4 Committees under the Board of Directors | |
Article 183 | The strategy committee, the investment committee, the audit and related party |
transaction control committee, the nomination and remuneration committee, the | |
risk management and consumer rights protection committee are established | |
under the board of directors. The board of directors may, in accordance with | |
the needs of the Company or requirements of the regulatory authorities, | |
establish other Board committees or adjust existing committees under the | |
board. Committees under the board of directors shall be responsible for the | |
board of directors and assist the board of directors in performing its duties, as | |
authorized by the board of directors. Committees under the board of directors | |
shall examine the relevant proposals and submit professional comments to the | |
board of directors. | |
The board of directors shall formulate the detailed rules of procedures for the | |
committees under the board of directors separately. | |
Article 184 | The strategy committee shall comprise of three or more directors, at least one |
of which shall be an independent director. The chairman of the committee shall | |
be the chairman of the board of directors. | |
Article 185 | The primary duties and responsibilities of the strategy committee are reviewing |
matters relating to development strategy and annual operation plans, increase | |
or reduction plan of the registered capital, dividend distribution and loss | |
recovery plans as well as plans of the amendments to the Articles of | |
Association, and making recommendations to the board of directors. The | |
specific duties and responsibilities shall be subject to the Terms of Reference | |
of the Strategy Committee of the Board. | |
Article 186 | The investment committee shall comprise of three or more directors, at least |
one of which shall be an independent director. The chairman of the committee | |
shall possess relevant experience of asset liability management. | |
Article 187 | The primary duties and responsibilities of the investment committee are |
reviewing matters relating to the overall objectives and strategies of assets and | |
liabilities management, systems and policies of assets and liabilities | |
management and assets allocation, use of insurance funds and asset | |
management rules and guidelines as well as management method of use of | |
insurance funds of the Company and making recommendations to the board of | |
directors. The specific duties and responsibilities shall be subject to the Terms | |
of Reference of the Investment Committee of the Board. |
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Article 188 | The audit and related party transaction control committee shall comprise of |
more than three non-executive directors, the majority of which shall be | |
independent directors, and the chairman of the committee shall be an | |
independent director. The members of the audit and related party transaction | |
control committee shall in principle be independent from the daily operation | |
and management issues of listed companies. | |
Unless otherwise provided by the CBIRC, members of the audit and related | |
party transaction control committee shall possess expertise in financial or legal | |
area in line with his/her responsibilities, and at least one committee member | |
shall be an independent director possessing the appropriate professional | |
qualifications or appropriate accounting or relevant financial management | |
expertise as required by Rule 3.10(2) of the Hong Kong Listing Rules. | |
Article 189 | The primary duties and responsibilities of the audit and related party |
transaction control committee are assessing the effectiveness of risk | |
management and internal control of the Company, guiding the internal audit | |
work, reviewing the financial information of the Company and its disclosure, | |
in charge of management, review, approval of related party transactions and | |
controlling the risk of related party transactions, coordinating and managing | |
the identification and maintenance of related party, related party transactions | |
information disclosure, and making recommendations to the board of directors. | |
The specific duties and responsibilities shall be subject to the Terms of | |
Reference of the Audit and Related Party Transaction Control Committee of | |
the Board. | |
Article 190 | The nomination and remuneration committee shall comprise of more than three |
non-executive directors, of which, the majority shall be independent directors, | |
and the chairman of the committee shall be acted by an independent director. | |
The members of the committee shall be strongly competent in identifying | |
talents, staff personnel and remuneration management, and shall have no less | |
than five years of work experiences holding positions of leader or manger in | |
enterprises, public institutions or state agencies. | |
Article 191 | The primary duties and responsibilities of the nomination and remuneration |
committee are setting criteria and formulating plans for selecting the directors | |
and members of senior management, conducting preliminary examination of | |
the candidates for the directors, senior management and the chairman of the | |
board of directors, the chairman of the board of supervisors, president of | |
important subsidiaries (as decided by the board of directors via regular or | |
irregular consideration), formulating evaluation plans and remuneration | |
policies for the directors and members of the senior management of the | |
Company, reviewing the overall human resources and remuneration strategies | |
and basic policies (including those regarding the senior management), and | |
making recommendations to the board of directors. The specific duties and | |
responsibilities shall be subject to the Terms of Reference of the Nomination | |
and Remuneration Committee of the Board. |
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Article 192 | The risk management and consumer rights protection committee shall comprise |
of more than three directors, of which at least one member shall be an | |
independent director. | |
Article 193 | The primary duties and responsibilities of the risk management and consumer |
rights protection committee are reviewing the overall objectives, fundamental | |
policies and working systems of risk management and internal control, | |
reviewing risk preference and tolerance, reviewing the structure and duties of | |
the Company's risk management organization, assessing the effectiveness of its | |
solvency risk management system under operation, reviewing risk assessment | |
of major decisions and solutions of major risks of the Company, studying | |
major issues and important policies regarding the protection of consumers' | |
rights and interests, guiding and urging the establishment and improvement of | |
the consumer rights protection management system, and making | |
recommendations to the board of directors. The specific duties and | |
responsibilities shall be subject to the Terms of Reference of the Risk | |
Management and Consumer Rights Protection Committee of the Board. | |
Section 5 Independent Directors | |
Article 194 | Independent directors shall be nominated by means of the following: |
(1) The shareholders who individually or in aggregate hold no less than three | |
percent (3%) of the shares of the Company nominates; | |
(2) The nomination and remuneration committee under the board of directors | |
nominates; | |
(3) The board of supervisors nominates; or | |
(4) Other means recognized by the CBIRC. | |
Shareholders holding more than one third of shares of the Company and their | |
related shareholders and persons acting in concert shall not nominate | |
independent directors. | |
The nomination and remuneration committee of the Board and the board of | |
supervisors shall nominate independent directors by meeting resolutions. |
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The nominator of the independent director candidates shall obtain the prior consent from the nominee. The nominator shall have detailed knowledge of the nominee's occupation, professional titles, education background, expertise, work experience, all concurrent posts, performance of duties as independent directors in the past and close relatives, main social connections, and shall issue the opinion regarding the nominee's independence and qualification in writing.
Independent directors shall be elected at shareholders' general meeting.
The independent director shall obtain the qualification approval of the CBIRC prior to the official commencement of his/her term of office. After the proposed independent director has been approved by the CBIRC, a statement regarding the proposed independent director shall be published through the media designated by the CBIRC and the official website of the Company, confirm his/her independence in writing to the Hong Kong Stock Exchange, make a statement regarding his independence and promise to undertake his due diligence and ensure sufficient time and energy to perform his duties. The Company shall file with the CBIRC in writing within ten business days after the issue of the statement for record, and attach a copy of the public statement.
Article 195 At least one of the independent directors of the Company shall possess the appropriate professional qualifications or appropriate accounting or relevant financial management expertise as required by Rule 3.10(2) of the Hong Kong Listing Rules.
Article 196 Independent directors shall be of high professional expertise and good reputation, in addition to complying with relevant laws, regulations, regulatory requirements and listing rules of the place where shares in the Company are listed and the requirements of the Articles of Association in respect of director's qualification, they shall also meet the following requirements:
- Possessing an undergraduate education background or above, or a bachelor's degree or above;
- Basic knowledge of the operation of a listed company, and be familiar with relevant laws, regulations, regulatory documents and rules;
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- No less than five (5) years of work experience in the management, financial affairs, accounting, finance, insurance, actuary, investment, risk management, auditing, legal, or other areas which is necessary to perform the duties of an independent director;
- Being independent as required by Article 197 of the Articles of Association;
- Shall ensure sufficient time and energy to perform duties in an effective manner, and may act as an independent director in no more than four domestic and overseas companies at the same time;
- Obtaining the qualification certificate of independent directors in accordance with the Guidelines on the Training of the Senior Management Personnel of Listed Companies of the CSRC and the relevant requirements. Where an independent director candidate fails to obtain the qualification certificate of independent directors required when nominated, he/she shall undertake in writing to participate in qualification training for independent directors as soon as possible and receive the qualification certificate of independent directors; and
- Other conditions as provided by relevant laws, regulations, regulatory provisions, listing rules of the place where shares of the Company are listed and the Articles of Association.
Article 197 Independent directors shall possess independence. A person may not be an independent director of the Company in cases of any of the following circumstances:
- Having directly or indirectly held over one percent (1%) of existing shares of the Company within the recent one (1) year, or being one of the top ten natural person shareholders of the listed company, or the immediate family member of such shareholder;
- Working at the institution of the shareholder that holds five percent (5%) or more of the shares of the Company or any top ten (10) shareholder of the Company within the most recent three (3) years or is a close relative of such person, or their main social connections;
Shareholder(s) referred to in this item includes the shareholder's controlling shareholders at all levels retroacted level by level and their related parties, persons acting in concert and the shareholder's subsidiaries;
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(3) | Working at the Company or its de facto controlling enterprises within the | |
most recent three (3) years, or is a close relative of such person, or their | ||
main social connections; | ||
(4) | Providing auditing, actuary, legal and management consulting and other | |
services for the Company and its controlling shareholders, their | ||
respective subsidiaries within the most recent two (2) years; | ||
(5) | Serving as the senior management, partner or controlling shareholder of | |
the banking, legal, consulting, audit and other institution of business | ||
relationship with the Company and its controlling shareholder(s), their | ||
respective subsidiaries within the most recent two (2) years; | ||
(6) | Being the other persons who have material interests in the major business | |
of the Company within the most recent one (1) year; | ||
(7) | Holding a position in other insurance institutions operating the same | |
main business; or | ||
(8) | Being deemed as lack of independence by regulatory authorities, stock | |
exchanges. | ||
Definitions of "close relative" and "main social connections" referred to in this | ||
Article are subject to relevant provisions of the CSRC and the CBIRC. | ||
Article 198 | An independent director's term of office is the same as other directors of the | |
Company. An independent director may serve consecutive terms if reelected |
upon expiration of his term of office, provided that he shall serve no more than six (6) years. An independent director who fails to attend five (5) or more meetings of the board of directors in person during one term of office shall not be reelected.
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Article 199 | Where an independent director loses his independence and does not resign for |
it, or fails to perform duty of diligence or other situations that he is not suitable | |
for being independent directors arise and he/she does not resign for it | |
voluntarily, the shareholders, directors and supervisors shall submit a removal | |
proposal and proven materials to the board of directors in writing. The board | |
of directors shall consider the removal proposal and shall submit it to the | |
shareholders' general meeting for consideration. The independent director to be | |
dismissed may defend himself and make a statement to the board of directors. | |
Article 200 | Where an independent director fails to attend three (3) consecutive meetings of |
the board of directors in person, the board of directors shall submit the | |
proposal for the replacement of such independent director to the shareholders' | |
general meeting. The Company shall convene a shareholders' general meeting | |
to remove him and elect a new independent director within three (3) months. | |
Except the aforesaid situations, negligence of duty and other circumstances | |
where an independent director becomes inappropriate to the post, independent | |
directors shall not be removed from office prior to the expiration of their terms | |
of office for no reasons. | |
The shareholders' general meeting shall decide upon the removal of an | |
independent director and the Company shall notify of the reasons of the | |
removal and his corresponding rights in writing to the independent director at | |
least fifteen (15) days prior to the convening of the shareholders' general | |
meeting. Approval of the resolution on the removal of an independent director | |
at the general meeting shall be passed by votes representing two thirds (2/3) | |
and more of the voting rights held by the shareholders present at the meeting. | |
The independent director shall have the right to make averment and statement | |
at the meeting before voting. The Company shall report to the CBIRC | |
regarding the reasons of removal, the averment and statement of the | |
independent director and other relevant information within five (5) working | |
days after the resolution on removal is adopted. | |
An independent director may resign prior to the expiration of his/her term of | |
office. To resign from office, the independent director shall submit a | |
resignation report in writing to the board of directors together with an | |
explanation in writing specifying any matters in connection with his | |
resignation and any situation in need of reminding the Company's | |
shareholders, the board of directors, insurance consumers and creditors. The | |
Company shall make a report in writing to the CBIRC within five (5) working | |
days after receiving the resignation letter from the independent director. |
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When an independent director's resignation causes the proportion of | |
independent directors in the Company's board of directors or committees of | |
the board of directors less than the minimum requirement specified in the | |
Articles of Association, the Company shall supplement independent directors | |
pursuant to relevant regulations and notify the CBIRC, Shanghai Stock | |
Exchange and the Hong Kong Stock Exchange, make announcement and | |
engage independent directors. The independent director shall continue to | |
perform his/her duties prior to the term of office of a new independent director, | |
his/her resignation shall become effective only after the vacancy is filled by the | |
successive independent director, except that the independent director resigns or | |
is dismissed due to loss of independence. | |
When an independent director resigns, or is dismissed or deprived of eligibility | |
by the CBIRC, the Company shall convene a shareholders' general meeting to | |
elect a new independent director within three (3) months since the receipt of | |
resignation report or the date of dismissal or deprivation of eligibility. | |
Article 201 | Independent directors may, apart from the functions and powers of directors as |
conferred by the laws, regulations and these Articles, exercise the following | |
special functions and powers: | |
(1) Independent directors may, prior to making any judgment, if more than | |
two independent directors think it is necessary, engage intermediate | |
institutions to issue independent financial advisory report serving as the | |
basis of their judgments in case of any material related party transactions | |
in accordance with the relevant laws, regulations, regulatory documents, | |
the provisions and material related party transactions of Administrative | |
Measures on Related Party Transactions of New China Life Insurance | |
Company Ltd. and any related party transactions required to be | |
considered by the board of directors shall, upon the review of its | |
fairness, internal review and execution and impact on the interest of the | |
insured by independent directors, be submitted to the board of directors | |
for discussion; If any problem occurs in relation to related party | |
transactions required to be considered, independent directors shall issue | |
the opinion in writing; | |
(2) More than half of but not less than two independent directors shall | |
propose to the board of directors to engage or dismiss accounting firms; |
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(3) | More than half of but not less than two independent directors shall | |
propose to the board of directors in convening an extraordinary | ||
shareholders' general meeting; | ||
(4) | More than two independent directors propose in convening a meeting of | |
the board of directors; | ||
(5) | Independently retaining an external auditor and consultancy institution at | |
the expenses of the Company; | ||
(6) | More than half of but not less than two independent directors shall | |
collect voting rights openly from members before a general meeting is | ||
held; | ||
(7) | Other matters as provided by the laws, regulations, regulatory provisions, | |
standardization documents and the Articles of Association. | ||
When an independent director deems it is insufficient to make decision based | ||
on the existing materials, he shall request for more information from the | ||
Company. In general, the Company shall provide supplemental materials | ||
within three (3) days after it receives the request on additional materials. When | ||
two (2) or more independent directors deem it is still insufficient to make | ||
decision based on supplemental materials, they may jointly request for a time | ||
extension to review relevant proposals or postpone the board meeting which | ||
board of directors shall accept. | ||
Article 202 | Independent directors shall, apart from performing the duties as above, perform | |
all duties as required by Rule A.5.2 in Appendix 14 of the Hong Kong Listing | ||
Rules, and shall deliver independent opinions on objective and fair basis on the | ||
matters discussed by general meeting or board meeting of the Company, | ||
especially the following matters and express their independent opinions to the | ||
board of directors or the general meeting: | ||
(1) | Nomination, appointment or removal of directors; | |
(2) | Appointment or dismissal of senior managers of the Headquarters; | |
(3) | Remuneration or incentive measures of directors and senior managers of | |
the Headquarters; |
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- Material related party transactions provided by the CBIRC and other related party transactions which independent directors shall issue their opinions pursuant to laws, regulations, regulatory provisions and regulatory documents;
- Profit distribution plan;
- Investment, lease, assets transaction, guarantee and other material transactions which are not specified in the operation plan;
- Other matters that may significantly affect the Company, the insured or the rights and interests of minority shareholders;
- When the Company undertake material assets reorganization, if such material assets reorganization constitute a related party transaction, the independent director may engage an independent financial advisor to give opinions regarding the impacts of such transaction on non-related shareholders;
- Appointing the accounting firm who provides auditing services for financial statements or internal control of the Company;
- Other matters as provided by the laws, regulations, regulatory provisions, standardization documents and these Articles of the Company.
Independent directors shall, with regard to the above matters, issue one of the following types of opinions: consent; reservation and the reasons therein; objection and the reason therein; inability to opinion and the impediment.
Where any independent director abstains from voting of or votes against the above matters, or he/she/it holds the view that he/she/it is impeded from giving any opinion, he/she/it shall submit a written report to the Company and report to the CBIRC.
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Article 203 | Independent directors shall perform their duties with bona fide, due diligence |
and independence pursuant to relevant laws, regulations, regulatory provisions, | |
listing rules of the place where shares in the Company are listed and the | |
Articles of Association, and enforce protection of the legitimate rights of the | |
Company, insurance consumers and minority shareholders from being affected | |
by the substantial shareholder, de facto controller, management or other | |
institutions or individuals with material interests in the Company. | |
Article 204 | Independent directors shall comply with the "Model Code" in Appendix 10 of |
the Hong Kong Listing Rules. | |
Article 205 | Each independent director shall independently submit a due diligence report to |
the shareholders' general meeting every year, and the Company shall submit | |
the independent directors' due diligence reports to the CBIRC to record. | |
Article 206 | The Company shall establish an evaluation and assessment mechanism for |
independent directors and the indicators for assessing an independent director's | |
shall performance include: degree of faith and diligence, number of board | |
meetings attending in person, participation in previous board meetings, | |
opinions delivered by the independent director and implementation of such | |
opinions by the board of directors, etc. | |
The results of the annual and term-of-office assessment of an independent | |
director constitute the basis for his retention or replacement. The board of | |
directors shall report the evaluation and assessment results to the CBIRC to | |
record. | |
Article 207 | The Company shall provide working conditions necessary for independent |
directors to perform their duties. Appropriate allowance shall be given to | |
independent directors by the Company. The board of directors shall formulate | |
the plan for the independent directors' allowance standard, which shall be | |
submitted to the shareholders' general meeting for consideration and approval | |
and be disclosed in the annual report of the Company. The allowance plan | |
shall take into full account the duty of performance and annual assessment | |
results of duty of performance of independent directors. Apart from such | |
allowance, an independent director may not obtain any other exceptional or | |
non-disclosed benefits from the Company and its major shareholders or any | |
interested entity and person. | |
The Company may build a directorship professional insurance system when | |
necessary to protect the duty of performance by the independent directors | |
objectively and share risks accordingly. |
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Section 6 Secretary of the Board of Directors | ||
Article 208 | The board of directors shall appoint a secretary of the board of directors. The | |
secretary of the board is a senior manager of the Company and shall be | ||
accountable to the Company and the board of directors. | ||
Article 209 | The secretary of the board of directors shall be nominated by the chairman of | |
board and appointed or removed by the board of directors. The secretary of the | ||
board of directors shall possess the following qualifications: | ||
(1) | A Bachelor or higher degrees and no less than five (5) years of work | |
experiences appropriate to performing the duties; | ||
(2) | Certain knowledge in accounting, tax, law, finance, business | |
management, computer application and other aspects, with personal | ||
integrity and professional ethics, strict compliance with relevant laws and | ||
regulations, and faithful performance of duties; | ||
(3) | Provisions of Article 134 of the Articles of Association with respect to | |
disqualified directors of the Company are applicable to the secretary of | ||
the board of directors; and | ||
(4) | Other conditions as provided by laws, regulations and regulatory | |
documents. |
Prior to the holding of office of the secretary of the board of directors, approval of the CBIRC on his/her qualifications shall be obtained.
Except the chairman of the board of directors, chief executive officer and the president (COO), directors or senior managers may serve as the secretary of the board of directors concurrently.
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Article 210 The secretary of the board of directors is primarily responsible for the preparation of shareholders' general meetings and meetings of the board of directors of the Company, recordkeeping and management of shareholders' information of the Company, and handling information disclosure, and its primary duties are:
- Preparing the shareholders' general meetings and meetings of the board of directors in accordance with due procedures and requirement of the chairman of the board of directors;
- Preparing and keep the archives of the shareholders' general meetings and meetings of the board of directors and materials and documents of other meetings, keep the registers and materials relating to the Company's shareholders, directors, supervisors and senior managers;
- Reporting the notices, resolutions of the shareholders' general meetings and meetings of the board of directors and various reports to the CBIRC according to the requirements of regulatory authorities;
- Assisting members, directors and supervisors in exercising their rights and performing their duties pursuant to laws, regulations, regulatory documents, the Articles of Association and other relevant provisions;
- Assisting the directors in handling daily works of the board of directors, provide the directors with, remind them of and ensure their knowledge of relevant regulations, policies and requirements of regulatory authorities on the operation of the company;
- In charge of the Company's matters on information disclosure and investor relation management, coordinating public relations, ensuring that information disclosure of the Company is timely, accurate, legal, authentic and complete;
- Assisting the Company's chairman in drafting corporate governance report;
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(8) Reporting the conflicts and problems with respect to the Company's governance structure in accordance with the requirements of regulatory
authorities; | |
(9) Organizing trainings for the directors and other relevant persons in | |
accordance with the requirements of regulatory authorities; and | |
(10) Other powers authorized by the shareholders' general meeting and the | |
board of directors. | |
Article 211 | Prior to the leave of office, the secretary of the board of directors shall accept |
the examination by the board of directors and hand over relevant archives, | |
ongoing affairs and other remaining issues completely. | |
Article 212 | The accountant of the accounting firm employed by the Company shall not act |
as the secretary of the board of directors of the Company concurrently. | |
When the secretary of the board of directors of the Company is acted by a | |
director concurrently, an action that shall be performed by a director and the | |
secretary of the board of directors of the Company separately shall not be | |
made by the concurrent director and secretary of the board of directors of the | |
Company in his/her dual status. | |
Chapter 13 The Management of the Company | |
Article 213 | The EC is comprised of the CEO, the President (COO), the Vice President, the |
Assistant to the President of the Company, as well as such other officers as | |
authorized by the board of directors, provided that such staff members of the | |
EC shall have obtained and maintain their respective qualifications as approved | |
by the CBIRC. |
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Article 214 The responsibilities of the EC shall mainly include the following duties:
- To transmit the instructions of the meetings of the board of directors, and carry out and implement the specific tasks and measures of the resolutions of the board of directors;
- To implement the plans in connection with material mergers and acquisitions, equity and real property investments and financings, and assets disposals, subject to the authorization by the board of directors or in accordance with resolutions of the board of directors, and report to the board of directors;
- To study on the material decisions of the Company on its operations, which include the matters on the development strategy, operation principle, material asset acquisitions and investments, as well as appointment of key personnel, and provide advice to the board of directors;
- To study on the plans of incorporations of subsidiaries, material management system and policies of subsidiaries, and proposed selection for assignment to subsidiaries, and hear the work report by assigned personnel;
- To monitor the regular material operations and activities, and hear the work report by the officers in connection with regular material operations of the Company;
- To arrange and implement the solvency risk management, establish the organizational structure for solvency risk management, formulate and implement the policies and procedures for solvency risk management, assess the solvency risk status on a regular basis, formulate the solvency risk solutions, prepare the solvency reports, arrange the development and application of the risk management information system, and perform other duties authorized by the board of directors in respect of risk management;
- To hear regulatory opinions of the relevant regulators on the Company, and figure out the rectification measures;
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(8) | To review and evaluate the corporate governance structure so as to | |
ensure that the financial reporting, significant event reporting system and | ||
internal control of the Company meet the standards for corporate | ||
governance; | ||
(9) | To decide candidates of the senior management other than the directors | |
(excluding the chairman of the board of directors), supervisors (excluding | ||
the chairman of the board of supervisors) and the president of important | ||
subsidiaries as specified in Article 191 of the Articles of Association, and | ||
the candidates for directors (including the chairman of the board of | ||
directors), supervisors (including the chairman of the board of | ||
supervisors), the president and other senior management of other | ||
subsidiaries other than those of important subsidiaries; | ||
(10) | Such other functions and authorities of the EC as authorized by the board | |
of directors through authorization plans or special resolutions. | ||
Article 215 | In order to regulate the operation of the EC, the Company shall formulate the | |
Working Rules of EC which will take effect as approved by the Board. | ||
Article 216 | The Company has one CEO, appointed or removed by the Board. As approved | |
by the board of directors of the Company, the chairman of the board of | ||
directors may serve as the Chairman of the Committee, namely the CEO. | ||
Article 217 | The CEO is accountable to the board of directors, exercising the following | |
functions: | ||
(1) | To direct the operations and management of the Company, arrange and | |
implement the decisions, resolutions, principles, policies of the board of | ||
directors and the development plan of the Company, and report to the | ||
board of directors; | ||
(2) | To organize the formulation of, and implement the development plan, the | |
annual plan, the budget and the investment plan of the Company; | ||
(3) | To organize the formulation of the plan of the internal management | |
structure of the Company; | ||
(4) | To organize the formulation of the operation and management system of | |
the Company; |
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- To draft the annual work report and other reports submitted to the Board;
- To nominate for appointment or propose removal of the President (COO), the Vice President, Assistant of the President, the financial principal, the Chief Actuary and other staff members of the EC;
- To appoint or remove officers of the Company, department-level general managers, deputy general managers, general manager assistants, experts of the Headquarters, the staff members of the management caliber of branches and the principals of other direct subordinate entities of the Company, and to determine the remuneration plans of such personnel;
- To propose to convene a temporary meeting of the board of directors;
- Such other duties mandated and assigned by the Articles of Association and the board of directors of the Company.
Article 218 A COO shall be established by the Company and the COO shall be the same person as the President.
Article 219 The COO is accountable to the CEO, exercising the following functions:
- To assist the CEO with a variety of work, and implement the annual plan and execute the daily operation and management of the Company;
- To coordinate the internal and external relationships of the Company;
- To assist the CEO in drafting the development plan, the operation plan, the budget and the investment plan of the Company;
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- To assist the CEO in organizing the drafting of the operation and management system of the Company;
- To coordinate the operation among departments of the Company;
- To review and approve various expenditures of the Company within the budget;
- To appoint and remove the senior managers and other low-grade staff of the Headquarters;
- To explore the business of the Company and carry out staff trainings; and
- Such other duties as mandated by the CEO.
Article 220 The financial principal shall perform the following duties:
- To be responsible for accounting calculation and the preparation of financial reports, the establishment and maintenance of the internal control system in relation to financial reporting, and to be responsible for the accuracy of the financial and accounting information;
- To be responsible for financial management, including budget management, cost control, capital adjustments, profits allocation and evaluation of operational performance;
- To be responsible for or participate in risk management and solvency management;
- To participate in significant operation and management activities, such as strategic planning;
- To review and execute relevant data and reports to be disclosed externally in accordance with the laws, administrative regulations and relevant regulatory requirements;
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- Any other duties which are required to be performed according to the requirements of the CBIRC and other laws.
Article 221 The Chief Actuary shall perform the following duties:
- To analyze and research experience data, participate in the formulation of development strategies for insurance products, work out premium rates of insurance products, and review insurance product materials;
- To be responsible for or involved in solvency management;
- To formulate or participate in the formulation of reinsurance system; to review or participate in the review of reinsurance plans;
- To assess various reserves and relevant liabilities; to participate in budget management;
- To participate in the formulation of shareholder dividend distribution system; to formulate dividend distribution scheme relevant to insurance products, such as participating insurance;
- To participate in assets and liabilities allocation management; to be involved in deciding investment priorities or drawing up assets allocation guidelines;
- To participate in the formulation of operation rules and payment system for agency service fee, such as commission and brokerage expenses;
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- To review and sign relevant data and reports for disclosure pursuant to provisions specified by the CBIRC and relevant state departments;
- To review and sign actuarial reports, embedded value reports and other relevant documents as required by the CBIRC;
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To report major potential risks to the Company and the CBIRC pursuant
to provisions of the Administrative Measures for Chief Actuaries of Insurance Companies 《( 保險公司總精算師管理辦法》); - Any other duties which are required to be performed according to the requirements of the CBIRC and the Articles of Association.
Article 222 The Compliance Officer shall perform the following duties:
- To be fully responsible for the compliance management of the Company and leading compliance management departments;
- To formulate and revise the compliance policies of the Company; to formulate the annual compliance management plan of the Company and submit to the CEO for approval;
- To implement compliance policies considered and approved by the board of directors;
- To make recommendations regarding measures for improving the Company's compliance to CEO, the board of directors or other authorized committees under the board of directors, and timely report material non- compliance activities of the Company and the senior management;
- To review compliance documents, such as compliance reports, prepared by the compliance management departments;
- Other compliance duties as required by the Articles of Association or determined by the board of directors.
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New China Life Insurance Co. Ltd. published this content on 15 September 2020 and is solely responsible for the information contained therein. Distributed by Public, unedited and unaltered, on 15 September 2020 09:29:03 UTC