To our shareholders
Securities Code: 7988 7th June, 2022
5-3 Hikarinooka, Yokosuka-shi, Kanagawa
Nifco Inc.
Masaharu Shibao, President & Representative Director
NOTICE OF THE 70th ANNUAL GENERAL MEETING OF SHAREHOLDERS
We would like to announce that the 70th Annual General Meeting of Shareholders will be held as stated below.
In order to prevent the spread of the novel coronavirus, we have decided to implement thorough infection-control measures at the upcoming General Meeting of Shareholders.
We kindly request you to exercise your voting rights by mail or online prior to the general meeting of shareholders as much as possible from the viewpoint of preventing infection and consider your own health condition to decide whether to come to the venue.
Anyone who has a fever on the day of the meeting will be refused entry into the venue.
Please exercise your voting rights using either of the following methods after reviewing the attached Reference Documents.
[Exercising Voting Rights by Mail]
Please indicate your vote for or against the resolutions on the enclosed proxy form which should be returned to the company to reach us no later than 5:00 p.m. on June 22, 2022.
[Exercising Voting Rights Online]
To exercise your voting rights online, please either scan the login QR code or access the Company's designated voting website (https://soukai.mizuho-tb.co.jp/). You can input your vote for or against the resolutions by following the on-screen guidance. Please be sure to vote by no later than 5:00 p.m. on June 22, 2022.
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If you exercise your voting rights online, please confirm "Instructions for voting online" on page 5.
If there is no indication of approval or disapproval for particular resolutions, the shareholder will be construed as having approved the resolution in question.
----------------------------------------------------- | Details of the Meeting ---------------------------------------------------- | ||||
1 | Date and Time: | 10 a.m. on Thursday, June 23, 2022 (doors open at 9:30 a.m.) | |||
2 | Location: | Mita NN Hall, B1 floor (1st basement), Mita NN Building, 4-1-23 Shiba, Minato-ku, | |||
Tokyo | |||||
In order to prevent the spread of infections, the number of seats will be limited to ensure greater space | |||||
between seats. Please note that you may be refused admission to the venue upon arrival due to limited seat | |||||
availability. | |||||
3 | Agenda: | Reports: | 1. The business report (1st April, 2021 - 31st March, 2022), and | ||
the consolidated accounts together with the report of the | |||||
Statutory Auditors and the Public Accountants thereon. | |||||
2. The accounts (1st April, 2021 - 31st March, 2022) | |||||
Resolutions: | Resolution 1 | Appropriation of retained earnings | |||
Resolution 2 | Reduction of the amount of the capital reserve | ||||
and transfer to other capital surplus | |||||
Resolution 3 | Partial changes of the Articles of Incorporation | ||||
Resolution 4 | Election of six candidates for Director who are | ||||
not Audit & Supervisory Committee Members | |||||
4 | How to exercise | Please see "How to Exercise Your Voting Rights" on page 4. | |||
your | voting | ||||
rights | |||||
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- If you attend the Annual General Meeting of Shareholders, please present the enclosed voting form to the receptionist at the meeting.
- Also, should there be any amendments to the Reference Documents, the business report, the accounts, or the consolidated accounts, they will be published on the Company's website.
Company's website (https://www.nifco.com/)
We will no longer offer gifts to or hold a social gathering for shareholders at the Annual General
Meeting of Shareholders. We appreciate your understanding.
(Request for shareholders)
- If you exercise your voting rights using the proxy form, there will be a risk of infection from the process of returning the form and counting of votes. Accordingly, if you exercise your voting rights prior to the General Meeting of Shareholders, we would appreciate you voting online if at all possible.
- In order to prevent the spread of infections, the number of seats will be limited to ensure greater space between seats. Please note that you may be refused admission to the venue upon arrival due to limited seat availability. Operations staff of the General Meeting of Shareholders will wear masks when receiving you after having their physical conditions checked, including measurement of body temperature.
- Operations staff of the General Meeting of Shareholders will wear masks when receiving you after having their physical conditions checked, including measurement of body temperature.
- We will install alcohol-based (hand) sanitizers for shareholders near the reception desk of the venue.
- When attending the meeting, please make sure to bring a mask and wear it. Shareholders who are not wearing a mask will be refused admission to the venue.
- After measurement of body temperature at the reception desk, anyone who has a fever may be refused entry into the venue and requested to go home.
- Doors at the venue may be opened for air ventilation.
- For this General Meeting of Shareholders, detailed explanations for the reports (including the audit report) and resolutions at the venue will be omitted from the viewpoint of reducing the meeting time to prevent the spread of COVID-19 infections. We would appreciate it if shareholders would read the notice of convocation prior to the General Meeting of Shareholders. Moreover, we would request that questions will be limited to one for each shareholder, and kept brief. Please note that when you ask a question, kindly move to the stand microphone in the venue before asking the question.
We may update the above measures in accordance with the spread of infections and announcements by the government, etc., before the General Meeting of Shareholders. You are also kindly requested to check the information we post on the Company's website (https://www.nifco.com/)
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How to exercise your voting rights
Your ability to vote at the Annual General Meeting of Shareholders is an important right. Please read the attached Reference Documents before exercising your voting rights. You can use one of the following three methods to exercise your voting rights.
Online
Follow the instructions on the next page to vote on each resolution.
Exercise your voting rights by
Wednesday, 22nd June, 2022
5:00 p.m. (Online voting must be completed by this time.)
By mail
Fill out the enclosed proxy form to vote on each resolution and return it by mail.
Exercise your voting rights by
Wednesday, 22nd June, 2022 5:00 p.m. (The form must be returned by this time.)
In person
Present the enclosed proxy form at the reception desk when attending the meeting.
Date and Time:
Thursday, 23rd June, 2022
10:00 a.m.
(Doors open at 9:30 a.m.)
How to fill out the proxy form
Indicate your votes here.
Resolutions 1, 2, and 3
- If you are voting for the resolution
- If you are voting against the resolution
>> | Enter a circle in the "For" |
box |
Enter a circle in the
- "Against" box
Resolution 4 | |||||
If you are voting for | |||||
the | Enter a circle in the "For" | ||||
appointment/reappoi | >> | ||||
ntment of all | box | ||||
* The above image is for illustration purposes only. The actual form may vary. | candidates | ||||
If you are voting | |||||
against the | >> | Enter a circle | in | the | |
appointment/reappoi | |||||
ntment of all | "Against" box | ||||
candidates | |||||
If you are voting | Enter a circle in the box for | ||||
against the | >> | "For" and write the | |||
appointment/reappoi | number(s) associated with | ||||
ntment of some of | the candidate(s) | you | are | ||
the candidates | voting against. |
If you exercise your voting rights both by mail and online, only the votes cast online will be considered valid. If you exercise your voting rights online more than once, only your last vote will be counted.
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Instructions for voting online
Scanning your login QR code
(Smart Vote)
You can log in to the Voting Website without entering your voting rights exercise code and password.
- Scan the QR code shown at the right bottom corner of the proxy form.
- QR code is a registered trademark of Denso Wave Incorporated. 2 Follow the on-screen instructions to cast your votes.
When using Smart Vote, you can exercise your voting rights only
once.
If you wish to change your vote after excising your voting rights, access the PC site, log in using the voting rights exercise code and password shown on the proxy form, and vote again.
* You can access the PC site by scanning the QR code again.
Entering your voting rights exercise code
and password
Voting Website | https://soukai.mizuho-tb.co.jp/ |
- Access the Voting Website.
Click "Proceed"
- Enter the voting rights exercise code shown on the proxy form.
Enter the voting rights exercise code
Click "Next"
- Enter the password shown on the proxy form.
Enter the initial password
Set a new password for yourself.
Click "Register"
-
Follow the on-screen instructions to cast your votes.
* The above images are for illustration purposes only. Actual screens may vary.
If you have any questions about how to operate a PC, smartphone, or cell phone when voting online, please contact:
Internet Help Dial, Stock Transfer Agency Department, Mizuho
Trust & Banking Co., Ltd.
0120-768-524
(Hours: 9:00 a.m. - 9:00 p.m.)
Institutional investors may use the Electronic Voting Platform for institutional investors operated by ICJ, Inc.
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Attachments
- Original Link
- Original Document
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Disclaimer
Nifco Inc. published this content on 01 June 2022 and is solely responsible for the information contained therein. Distributed by Public, unedited and unaltered, on 23 June 2022 09:24:07 UTC.