Oct 2022 :- Notice of Meeting (AGM) and Admin Guide

Annual Report 2022		1
		Administrative Guide
ADMINISTRATIVE GUIDE FOR THE TWENTIETH ANNUAL GENERAL MEETING
Day and Date	: Tuesday, 29 November 2022
Time	:	10:30 a.m.
Fully Virtual via Online Meeting	:	https://meeting.boardroomlimited.my
Platform		(Domain Registration No. with MYNIC - D6A357657)

MODE OF MEETING

The Company will conduct its forthcoming Twentieth Annual General Meeting ("AGM") entirely on a fully virtual basis through live streaming and online Remote Participation and Electronic Voting ("RPEV") facilities.

In line with the Malaysian Code on Corporate Governance Practice 13.3, conducting a virtual AGM, would facilitate greater shareholder participation as it facilitates electronic voting and remote shareholders' participation. With the virtual meeting facilities, you may exercise your right as a member of the Company to participate (including the right to pose questions to the Board of Directors and/or Management of the Company) and vote at the AGM. Alternatively, you may also appoint the Chairman of the Meeting as your proxy to attend and vote on your behalf at the AGM.

Kindly note that the quality of the live streaming is highly dependent on the bandwidth and stability of the internet connection of shareholders and proxies. Hence, you are to ensure that internet connectivity throughout the duration of the meeting is maintained.

ENTITLEMENT TO PARTICIPATE AND VOTE

In respect of deposited securities, only members whose names appear in the Record of Depositors on 22 November 2022 (General Meeting Record of Depositors) shall be eligible to participate the AGM or appoint proxy(ies) to participate and/or vote on his/her behalf.

2	Scope Industries Berhad

Administrative Guide

FORM(S) OF PROXY

Shareholders are encouraged to go online, participate and vote at the AGM using remote participation and electronic voting facilities.

Shareholders who are unable to participate in our online AGM are encouraged to appoint the Chairman of the Meeting as your proxy and indicate the voting instructions in the Form(s) of Proxy. Alternatively, you may use Boardroom Smart Investor Portal proxy appointment service to submit your proxy appointment.

Please take note that you must complete the Form(s) of Proxy for the AGM should you wish to appoint a proxy(ies).

Please ensure that the original Form(s) of Proxy is deposited at our Share Registrar's office not less than forty- eight (48) hours before the time appointed for holding the meeting at the following address:-

Boardroom Share Registrars Sdn. Bhd.

11th Floor, Menara Symphony

No. 5, Jalan Prof. Khoo Kay Kim

Seksyen 13, 46200 Petaling Jaya

Selangor Darul Ehsan

Malaysia

General Line

:

603-7890 4700

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Administrative Guide

Alternatively, you may deposit your Form(s) of Proxy by electronic means through the Boardroom Smart Investor Portal at https://investor.boardroomlimited.com, not less than forty-eight (48) hours before the meeting. Kindly refer to the procedure for Electronic Lodgement of Form of Proxy below.

Electronic Lodgement of Form of Proxy

Step 1 - Register Online with Boardroom Smart Investor Portal (for first time registration only)

[Note: If you have signed up with Boardroom Smart Investor Portal, you are not required to register again. You may proceed to Step 2 - eProxy Lodgement.]

• Access websitehttps://investor.boardroomlimited.com
• Click<> to sign up as a user.
• Complete registration and upload softcopy of MyKAD (front and back) or Passport in JPEG, PNG or PDF format.
• Please enter a valid email address and wait for email verification from Boardroom.
• Your registration will be verified and approved within one (1) business day and email notification will be provided to you.

Step 2 - eProxy Lodgement

• Access websitehttps://investor.boardroomlimited.comusing your user ID and password from Step 1 above.
• Select "SCOPE INDUSTRIES BERHAD TWENTIETH ANNUAL GENERAL MEETING" from the list of Corporate Meetings and click "Enter".
• Click on "Submit eProxy Form".
• Read and accept the General Terms and Conditions by clicking "Next"
• Enter your CDS Account Number and number of securities held.
• Select your proxy - either the Chairman of the meeting or individual named proxy(ies) and enter the required particulars of your proxy(ies).
• Indicate your voting instructions - FOR or AGAINST, otherwise your proxy will decide your vote.
• Review and confirm your proxy appointment.
• Click "Apply".
• Download or print the eProxy form as acknowledgement

REVOCATION OF PROXY

If you have submitted your Form(s) of Proxy and subsequently decide to appoint another person or wish to participate in our AGM by yourself, please write in to [e-mail] revoke the earlier appointed proxy forty-eight (48) hours before the meeting.

4	Scope Industries Berhad

Administrative Guide

VOTING PROCEDURE

The Company has appointed Boardroom Share Registrars Sdn. Bhd. ("Boardroom") as Poll Administrator to conduct the poll by way of electronic voting. The Company will also be appointing scrutineers to verify the poll results.

During the AGM, the Chairman of the Meeting will invite the Poll Administrator to brief on the e-Polling housekeeping rules. The voting session will commence as soon as the Chairman calls for the poll to be opened and until such time when the Chairman announces the closure of the poll.

For the purposes of the Virtual AGM, e-voting will be carried out via personal smart mobile phones, tablets or personal computers/laptops.

There are two (2) methods for members and proxies who wish to use their personal voting device to vote remotely. The methods are as follows:-

1. Use the QR Scanner Code given in the email received after successful registration; OR
2. Navigate to the website URLhttps://meeting.boardroomlimited.my.

The Scrutineers will verify the poll result reports upon the closing of the poll session by the Chairman. The Chairman will announce the results and declare whether the resolutions put to the vote were successfully carried or not.

REMOTE PARTICIPATION AND ELECTRONIC-VOTING FACILITIES

Please note that the RPEV are available to individual member, corporate shareholder, authorised nominee and exempt authorised nominee.

You will be able to view a live webcast of the AGM proceeding, ask questions and submit your votes in real time whilst the meeting is in progress.

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Administrative Guide

REMOTE PARTICIPATION AND ELECTRONIC-VOTING FACILITIES (Cont'd)

Kindly follow the steps below on how to request for login ID and password:

Before the day of the AGM

StepAction

1. Register Online [Note: If you have already signed up with Boardroom Smart Investor Portal, you are

with Boardroom not required to register. You may proceed to Step 2.]

Smart Investor	a.	Access website https://investor.boardroomlimited.com
Portal
(for first time	b.	Click <> to sign up as a user.
registration)	c.	Complete registration and upload softcopy of MyKad (front and back) or Passport
		in JPEG, PNG or PDF format.

1. Please enter a valid email address.
2. Your registration will be verified and approved within one business day and an email notification will be provided.

2. Submit request [Note: The registration for remote access will be opened on] for Remote

Participation User Individual Members

ID and Password a.	Access website https://investor.boardroomlimited.comusing your user ID and
	password from Step 1 above.
b. Select "SCOPE INDUSTRIES BERHAD TWENTIETH ANNUAL GENERAL
	MEETING" from the list of Corporate Meetings and click "Enter".
c. Click on "Register for RPEV".
d. Read and accept the General Terms and Conditions by clicking "Next"
e.	Enter your CDS Account Number and thereafter submit your request.

Corporate Shareholders, Authorised Nominee and Exempt Authorised Nominee

a. Write in to [e-mail] providing the name of Member, CDS Account Number accompanied with the Certificate of Appointment of Corporate Representative or Form of Proxy to submit the request.

1. Please provide a copy of Corporate Representative's MyKad (Front and Back) or Passport in JPEG, PNG or PDF format as well as his/her email address.

• You will receive notification(s) from Boardroom that your request(s) has been received and is/are being verified.
• Upon system verification against the General Meeting Record of Depositories as at 22 November 2022, you will receive an email from Boardroom either approving or rejecting your registration for remote participation.
• You will also receive your remote access user ID and password along with email from Boardroom if your registration is approved.
• Please note that the closing time to submit your request for remote participation
  User ID and Password is on 27 November 2022 at 10.30 a.m. (forty-eight (48) hours before the commencement of the AGM).