Tamil Nadu Newsprint and Papers : TRANSPORTATION OF BAGASSE/FUEL (COAL/ RAW LIGNITE) FROM AND TO M/S SAKTHI SUGARS LTD, APPAKUDAL ON RATE CONTRACT BASIS FOR SUGAR SEASON 2022-23

			Tamil Nadu Newsprint and Papers Limited
			Kagithapuram, Karur Dist. 639136, Tamil Nadu
ICSI	Phone	04324 - 277 001 (10 lines)
Fax	04324-277 025 Purchase: 276368
NATIONAL AWARD
e-mail	[e-mail]
FOR EXCELLENCE IN
CORPORATE	Web	www.tnpl.com
GOVERNANCE			Corporate Identify No.L22121TN1979PLC007799
TENDER NO.222313002634		August 06, 2022

Dear Sirs,

Sub: Fixing transport contractor for transportation of Bagasse/Fuel (Coal/ Raw Lignite) from and to M/s Sakthi Sugars Ltd, Appakudal on rate contract basis for Sugar Season 2022-23

With reference to the above, please find enclosed the following tender documents:

Anneuxre - I	General/Special Terms and Conditions
Anneuxre - II	Commercial Bid
Anneuxre	- III	Price Bid
Anneuxre	- IV	Trucks Details

The bidding schedule shall be submitted in two parts - first part containing Commercial bid and second part is Price bid.

You are requested to go through the terms and conditions and send one copy of the terms and conditions duly signed in all pages as token of your acceptance along with the Commercial Bid together with Demand Draft for 2,00,000/- towards EMD.

The due date for submission of Tender documents along with EMD is 20/08/2022 before 3 p.m.

The PRICE BID should also be sent in a separate sealed cover along with Commercial Bid. Both the sealed covers containing the Price bid and Commercial bid are to be kept in one sealed cover superscribing the tender no and due date addressed to

DY GENERAL MANAGER (PURCHASE), TAMIL NADU NEWSPRINT AND PAPERS LIMITED, Kagithapuram Post, Karur District, Pin:639 136.

LOADABILITY:

Tenderers shall quote their rate per MT basis and can operate Single axle normal Trucks, Double rear axle Trucks or Multi rear axle Trucks. However considering the variations in unladen weight of different kinds of trucks and nature of material, Payment will be made for the actual net weight quantity subject to a maximum net weight of 12.80 MT for single axle normal Truck, 19.50 MT for Double rear axle Trucks and 25 MT (12 wheels) / 30.50 MT (14 wheels) for Multi rear axle Trucks.

As per notification dated 03.09.2018 provided by Transport Commissioner, the loading weight of transport vehicles have been increased. However, stamping needs to be done in RC/Permit for increase in safe axle weight of transport vehicles.

TNPL will not be responsible for any issues in connection with Load restriction enforced by RTO/NHAI. It is the responsibility of the tenderers to take care of the RTO regulations for load restrictions under section 114 of Motor vehicles act 88 and any restriction on load limitation by Tamil Nadu Lorry Owners Federation and any other statutory regulations.

The Commercial BID will be scrutinized first and those who qualify in the Commercial BID satisfying the qualifying norms of the tender conditions will only be considered for opening of PRICE BID.

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Corporate Office:67, Mount Road, Guindy, Chennai - 600 032

Phone:[phone]/16/18.Fax:[phone]

e-mail: [e-mail]/ [e-mail]

Tamil Nadu Newsprint and Papers Limited

TENDER NO: 222313002634

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PLEASE NOTE THAT FOLLOWING ARE THE QUALIFYING CONDITIONS OF THIS TENDER FOR OPENING OF PRICE BID (POINT NO.1 TO 8 below):

Therefore tenderers who do not comply with the conditions with documentary proof (wherever required) will not be qualified in the Tender for Price Bid stage.

Please note that the following points asked for in the Commercial Bid are the qualifying factors of the Tender. Therefore tenderers who do not comply with the conditions with documentary proof (wherever required) will not be qualified in the Tender for Price Bid stage.

01. EXPERIENCE:

The tenderer should have minimum three years experience in transporting bulk materials by Truck not less than 2000 MT per month in any three months during the past three years, i.e.,Financial Year 2019-20 / 2020-21 / 2021-22.

• Documentary proof should be enclosed along with tender document for experience in the form of purchase/work order copies / transport agreements for past THREE FINANCIAL YEARS.
• Documentary proof should be enclosed for quantity transported and it should not be less than 2000 MT per month in any three months during the past three years, i.e., Financial Year 2019-20 /2020-21 /2021-22 in the form of G.C.copies / copies of Bills/Invoices with payment vouchers / payment details through RTGS.

Tender received without year wise documentary proof for experience and quantity transported as above shall be summarily rejected without assigning any reasons whatsoever.

02. The Transporters have to ensure the trucks supplied by them are provided with GPS facility, which can be tracked by TNPL also.

03. TRUCK REQUIREMENT (MINIMUM)

The tenderer shall have minimum 20 own/leased trucks. The tenderer shall enclose photo copies of complete RC particulars (all the pages of RC)and supporting documents for own/leased truck and summary sheet to be furnished as per format enclosed at Annexure IV. If the trucks are owned by the partners, photocopy of partnership deed to be produced along with photocopy of RC. In case of leased trucks lease agreement in 20/- non judicial stamp paper should be executed between the truck owner and transport contractor and the lease agreement in original to be produced. The contractor shall be in a position to submit the original RC for verification within five days of intimation.

04. QUANTITY COMMITMENT (MINIMUM)

The contractor shall be in a position to transport minimum quantity of 300 MT of compacted bagasse per day on weekly average basis. Otherwise, their offer is liable for rejection. The total quantity of material to be lifted shall be 1200 MT per day.

05. EARNEST MONEY DEPOSIT

An Interest free EMD of 2,00,000/- shall be furnished by Demand Draft drawn in favour of TAMIL NADU NEWSPRINT AND PAPERS LIMITED payable at KARUR. The EMD should be sent along with the Commercial BID. The price bid of those who fail to enclose EMD along with the Commercial bid is liable for rejection. EMD other than in the form of Demand Draft is not acceptable.

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Tamil Nadu Newsprint and Papers Limited

TENDER NO: 222313002634

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06. ADDITIONAL SECURITY DEPOSIT

In addition to the Earnest Money Deposit, which will be converted into Security Deposit, the successful bidder shall pay an Additional Security Deposit of 2,00,000/- within a week of award of contract by Demand Draft drawn in favour of TAMIL NADU NEWSPRINT AND PAPERS LIMITED payable at Karur. Otherwise the same will be deducted from the first set of bills. The additional Security Deposit will not bear any interest and the same will be returned to the contractor only on satisfactory completion of the contract.

07. SOLVENCY CERTIFICATE/SPECIAL SECURITY DEPOSIT

The tenderer should furnish Solvency Certificate for 5 Lakhs (Rupees Five Lakhs) from Revenue Authority or by Nationalized or Scheduled Bank issued after 31/03/2022 or remit Special Security Deposit of 50,000/- (interest free) by Demand Draft in place of Solvency Certificate along with the Commercial Bid.

08. TENDER FEE:

In case the tenderer has downloaded the tender document from TNPL website, application fee of 590/- (Rs.500/- + GST @ 18%) by DD in favour of Tamil Nadu Newsprint and Papers Ltd., payable at Karur is to be enclosed.

The price bids of those who fail to furnish the above details may not be considered.

The date of opening of Price bid will be communicated in due course and the price bid will be opened in the presence of interested bidders who choose to be present at the time of opening. The details of requirement are as follows:

				Estimated
Sl.	Scope of work / Name &	Approx	Estimated	Fuel (Coal/	EMD	ASD
distance	Bagasse	Raw
No.	Place of Sugar Mill	( )	( )
from TNPL	Quantity	Lignite)
				Quantity
	Transportation of
	Bagasse/Fuel (Coal/ Raw		2,50,000	1,50,000
01.	Lignite) from and to	93 KM	2,00,000/-	2,00,000/-
	M/s Sakthi Sugars Ltd,		MT	MT
	Appakudal.

The Earnest Money Deposit and Special Security Deposit (in place of solvency) shall be returned to the un-successful bidders on finalization of tender and for successful tenderers, the EMD and special Security Deposit will be converted into interest free Security Deposit which shall be returned only after satisfactory completion of the contract.

Tenderers may take note of the following while offering their rates:

• Tenderer may quote their rate per MT basis and can operate both or either single axle normal / Double/Multi rear axle Trucks.
• As per Loadability clause above, payment will be made for the actual quantity lifted subject to a maximum of 12.80 MT for single rear axle Normal truck, 19.5 MT for double rear axle truck and 25 MT (12 Wheels) & 30.5 MT (14 Wheels) for Multi rear axle trucks.
• As per notification dated 03.09.2018 provided by Transport Commissioner, the loading weight of transport vehicles have been increased. However, stamping needs to be done in RC/Permit for increase in safe axle weight of transport vehicles.
• The tenderers are requested to note the following while quoting the tender.

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Tamil Nadu Newsprint and Papers Limited

TENDER NO: 222313002634

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ENGAGEMENT OF CLEANERS:

Engagement of cleaners is not necessary inside the factory premises for the vehicles provided with the following facilities:

• Indicating Lamps for right / left with beep sound.
• Rear view mirrors on both the sides of the cabin to see movement of vehicles on either side.
• Reverse Horn / Reverse Light.
• Parking lights, reflective stickers etc. to indicate the parked Tippers.
• "No Hand Signal" affixed on the back door of the Tipper.

ENGAGEMENT OF CLEANERS FOR THE VEHICLES WHICH DON'T HAVE THE ABOVE FACILITIES IS COMPULSORY.

The tenderers are also requested to note the following method of calculation while applying the formula for compensation towards diesel price revision.

Compensation towards diesel price revision during the contract period will be as per the formula given clause no.12 of General terms and conditions. While applying the above formula in case of any increase/decrease in diesel price, the distance will be taken for calculation as follows:

1. Wherever the truck is running as empty return trip - Both up and down distance(say 93+93=186 KM) will be taken for calculation i.e. for the scope of work under sl.no.2 & 4 of Price Bid.
2. Wherever the truck is running with loads on both ways - Single way distance (say 93 KM) will be taken for calculation i.e. for the scope of work under 1 (a&b) of Price Bid.

VALIDITY OF OFFER:

The rates quoted against the tender should be valid for acceptance for 90 days from the date of opening of price bid and during the validity period of the offer, the bidder is not permitted to make any upward revision in the rate or withdraw his offer. In case of withdrawal of offer or upward revision of rate as stated above, the EMD amount will be forfeited.

The rate contract shall be valid for the sugarcane Sugar Season 2022-23 including Special/mini season if any.

The contractor shall adhere to the terms & conditions contained of this letter which shall form part of the contract. The tender forms are not transferable. Your offer should be submitted only in the bidding schedule provided to you.

TNPL reserves its rights to reject any or all the tenders without assigning any reasons thereof. The negotiation will be conducted with technically and Technical-cum-Commercially acceptable lowest bidder. In case the lowest negotiated rate appears to be reasonable taking into account the prevailing market conditions, the contract will be awarded to the lowest bidder. If the lowest bidder is not willing to negotiate and if the reduced rate of the lower bidder after negotiation is still considered high, the tender will be canceled and re-tendering will be done.

The due date for submission of Tender document is 20/08/2022 before 3 P.M. Late offers will be rejected. TNPL will not be responsible for postal delay or any other delay in submission of tender in time.

Thanking you,

Yours faithfully,

for TAMIL NADU NEWSPRINT AND PAPERS LIMITED,

D G M (PURCHASE) encl: as above.

Tamil Nadu Newsprint and Papers Limited

TENDER NO.222313002634

ANNEXURE - II

C O M M E R C I A L B I D

TRANSPORTATION OF BAGASSE/FUEL (COAL/ RAW LIGNITE) FROM AND TO M/s SAKTHI SUGARS LTD, APPAKUDAL FOR THE SUGAR SEASON - 2022-23

NOTE: Before filling up the details, please carefully read all the points. No correction or overwriting is allowed.

01. Name of Tenderer on whom order to be released: Door No./Street

Name of Village/Place/City:

District / PIN Code

Name of the Contact person

Phone / Mobile No

E-mail ID

Income Tax PAN No.(copy of PAN card should be enclosed)

GST Registration No.(copy of Registration should be enclosed)

	Whether the tenderer has minimum three years
	experiencein transporting bulk materials by truck
02	during the past three years, i.e., Financial Year
2019-20 /2020-21 /2021-22.The tenderer should	YES / NO
(a)
enclose the documentary proof for experience in
	the form of purchase/work order copies /
	transport agreements for three years.
	Whether the quantity transported by the tenderer is
	not less than 2000 MT per month in any three
	monthsduring the past three years, i.e., Financial
02	Year 2019-20 /2020-21 /2021-22. If yes, should	YES / NO
(b)	enclose the documentary proof in the form of
	G.C.copies / copies of Bills/Invoices with
	payment vouchers / payment details through
	RTGS.
	Whether the tenderer has minimum 20 own/leased
	trucks.The tenderer shall enclose photo copies of
	complete RC particulars(all the pages of RC)for
	own truck as supporting document and for leased
	trucks, photocopy of complete RC particulars (all
03	the pages of RC)with original lease agreementin	YES / NO
20/- non judicial stamp paper for each leased truck,
	as per format enclosed at Annexure IV. Vehicles
	owned by the partners will be treated as own vehicle
	provided partnership deed and RC books are
	provided. Original RC books should be produced for
	verification at short notice.
	Whether the tenderer is in a position to transport
04	minimum quantity of 300 MT of compacted bagasse	YES / NO
per day on weekly average basis. Otherwise, their
	offer is liable for rejection.

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