TELESTE CORPORATION STOCK EXCHANGE RELEASE
TELESTE CORPORATION NOTICE OF ANNUAL GENERAL MEETING
The Annual General Meeting of
The Company's Board of Directors has decided on an exceptional meeting procedure based on the temporary legislation approved by Finnish Parliament on
The Company's shareholders and their proxy representatives may participate in the meeting and exercise their shareholder rights only by voting in advance and submitting counterproposals and questions in advance in accordance with this notice and the Company’s other instructions. It is not possible to attend the meeting on site. The CEO's pre-recorded presentation will be distributed on the Company's website on the day of the Annual General Meeting. The instructions for shareholders can be found in Section C, “Instructions for participants in the Annual General Meeting” of this invitation.
A. MATTERS ON THE AGENDA OF THE ANNUAL GENERAL MEETING:
1 § Opening of the meeting
2 § Calling the meeting to order
Mr
3 § Election of person to examine the minutes and supervise the counting of votes
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4 § Recording the legality of the meeting
5 § Recording the attendance at the meeting and the list of votes
Shareholders who have voted in advance during the advance voting period and who have the right to participate in the Annual General Meeting pursuant to Chapter 5, Sections 6 and 6a of the Finnish Limited Liability Companies Act are considered to be shareholders participating in the meeting. The list of votes will be adopted according to the information provided by
6 § Presentation of the 2020 Financial Statements, the Consolidated Financial Statements, the Auditors’ Report and the Report of the Board of Directors
The Company's annual report, including the Company's Financial Statements, the Report of the Board of Directors and the Auditor's Report, will be available on the Company's website no later than three weeks before the Annual General Meeting and is therefore deemed to have been submitted to the Annual General Meeting.
7 § Adoption of the Financial Statements, including the adoption of the Consolidated Financial Statements
8 § Resolution on the use of the profit shown on the balance sheet and the payment of a dividend
The Board of Directors proposes to the Annual General Meeting that, based on the adopted balance sheet, a dividend of
9 § Resolution on the discharge of the members of the Board of Directors and the CEO from liability
10 § Remuneration Report
The Board of Directors proposes to approve the 2020 Remuneration Report of the Company's governing bodies. According to the Finnish Limited Liability Companies Act, the resolution on the Remuneration Report is advisory.
The Remuneration Report is available on the Company's website at www.teleste.com/AGM.
11 § Resolution on the number of members of the Board of Directors
The Shareholders’ Nomination Board proposes to the Annual General Meeting that the number of members of the Board of Directors remain unchanged and that six (6) members serve on the Board of Directors.
12 § Resolution on the remuneration of the members of the Board of Directors
The Shareholders' Nomination Board proposes to the Annual General Meeting that the remuneration remain unchanged and that the following annual remuneration be paid to the members of the Board elected at the Annual General Meeting:
It is proposed that of the remuneration to be paid to the Board members, 40% of the total gross remuneration amount will be used to purchase
However, a separate meeting fee shall not be paid to the members of the Board of Directors nor the Chairman of the Audit Committee. The members of the Board's Audit Committee are paid a meeting fee of
13 § Election of the members of the Board of Directors
The Shareholders’ Nomination Committee proposes that the current Board members be re-elected for the new term of office, extending until the end of the next Annual General Meeting: Timo Luukkainen,
All have been assessed as independent of the Company and its significant shareholders, with the exception of Timo Luukkainen and Vesa Korpimies, who have been assessed as independent of the Company but not independent of its significant shareholder on the following grounds: Timo Luukkainen is the Chairman of the Board of Directors of
All Board member candidates have given their consent for election.
14 § Resolution on the number of auditors
In accordance with the recommendation of the Audit Committee, the Board of Directors proposes that one (1) auditor be elected for the Company.
15 § Resolution on the remuneration of the auditor
In accordance with the recommendation of the Audit Committee, the Board of Directors proposes that the auditor’s fees be paid according to the invoice approved by the Company.
16 § Election of the auditor
In accordance with the recommendation of the Audit Committee, the Board of Directors proposes that the auditing firm
17 § Authorizing the Board of Directors to decide on the repurchase of the Company’s own shares
The Board of Directors proposes that the Annual General Meeting decide to authorize the Board of Directors to decide on the repurchase of a maximum of 1,200,000 of the Company's own shares.
The shares shall be repurchased otherwise than in proportion to the holdings of the shareholders with unrestricted equity through trading on the regulated market organized by Nasdaq Helsinki at the market price of the time of the purchase.
The shares shall be repurchased and paid for in accordance with the rules and instructions of
The shares shall be repurchased for use as consideration in possible acquisitions or other arrangements related to the Company’s business, as financing for investments or as part of the Company’s incentive program or to be held by the Company, to be conveyed by other means or to be cancelled.
The Board of Directors decides on other terms and conditions related to the repurchase of own shares.
The repurchase authorization shall be valid for eighteen (18) months from the resolution of the Annual General Meeting. The repurchase authorization revokes previously granted repurchase authorizations.
18 § Authorizing the Board of Directors to decide on the issuance of shares and special rights entitling to shares
The Board of Directors proposes to the Annual General Meeting that the Board of Directors would be granted authorization to decide
- issuing new shares and/or
- conveying the Company's own shares held by the Company and/or
- granting special rights referred to in Chapter 10, Section 1 of the Limited Liability Companies Act under the following conditions:
Right to shares:
The new shares may be issued and the Company's own shares held by the Company may be conveyed
-to the Company's shareholders in proportion to their current shareholdings in the Company, or
-by waiving the shareholder's pre-emption right, through a directed share issue if the Company has a weighty financial reason to do so, such as using the shares as consideration in possible acquisitions or other arrangements related to the Company’s business, as financing for investments or using shares as part of Company’s incentive program.
The new shares may also be issued in a Free Share Issue to the Company itself.
Share issue against payment and for free:
New shares may be issued and the Company's own shares held by the Company may be conveyed either against payment (“Share Issue Against Payment”) or for free (“Free Share Issue”). A directed share issue may be a Free Share Issue only if there is an especially weighty financial reason both for the Company and with regard to the interests of all shareholders in the Company.
Maximum number of shares:
Based on the authorization, the Board of Directors is entitled to decide on the issuance of new shares and/or conveyance of the Company's own shares held by the Company so that a maximum of 2,000,000 shares may be issued and/or conveyed in total.
Granting of special rights:
The Board of Directors may grant special rights referred to in Chapter 10, Section 1 of the Limited Liability Companies Act, which carry the right to receive against payment new shares or own shares held by the Company. The right may also be granted to the Company's creditor in such a manner that the right is granted on condition that the creditor's receivable is used to set off the subscription price (“Convertible Bond”).
The maximum number of new shares that may be subscribed and own shares held by the Company that may be conveyed by virtue of the special rights granted by the Company is 1,000,000 shares in total which number is included in the maximum number stated in the section ‘Maximum number of shares'.
Recording of the subscription price:
The subscription price of the new shares and the consideration payable for the Company's own shares shall be recorded under the invested non-restricted equity fund.
Other terms and validity:
The Board of Directors shall decide on all other terms and conditions related to the authorizations.
The authorizations shall be valid for eighteen (18) months from the resolution of the Annual General Meeting. The authorizations revoke previously granted authorizations to decide on the issuance of shares and special rights entitling to shares.
19 § Closing of the meeting
B. DOCUMENTS OF THE ANNUAL GENERAL MEETING
This notice to the Annual General Meeting, containing the proposals made to the Annual General Meeting in its entirety, and the Company's Remuneration Report, are available on
C. INSTRUCTIONS FOR PARTICIPANTS IN THE ANNUAL GENERAL MEETING
In order to limit the spread of the COVID-19 pandemic, the Annual General Meeting will be held without the presence of shareholders or their proxy representatives at the venue. The Company's shareholders and their proxy representatives may participate in the meeting and exercise their shareholder rights only by voting in advance and submitting counterproposals and questions in advance in accordance with the Temporary Act.
A shareholder or proxy representative cannot participate in the meeting via a real-time online webstream either. The CEO's pre-recorded presentation will be distributed on the Company's website on the day of the Annual General Meeting.
1. Shareholders registered in the shareholders’ register
Each shareholder, who is registered on
2. Registration and advance voting of a shareholder entered in the shareholders’ register
Registration and advance voting will begin on
Shareholders holding a Finnish book-entry account may register and vote in advance between
a) Via the Company's website www.teleste.com/AGM
For registration and advance voting, strong electronic identification (bank IDs or mobile certificate) is required for natural persons, as well as a business ID and book-entry account number for legal entities.
b) By post or e-mail
A shareholder voting in advance by post or e-mail must submit the advance voting form available on the Company's website www.teleste.com/AGM to
If a shareholder participates in the Annual General Meeting by submitting advance votes by post or e-mail to
In connection with the registration, the requested information, such as the shareholder's name, personal identity number and contact information, must be provided. The personal data provided by shareholders in connection with the registration will only be used in connection with the Annual General Meeting and the processing of the necessary registrations related thereto.
Voting instructions for all shareholders are available on the Company's website at www.teleste.com/AGM. Further information is also available during the registration period by phone at +358 (0)2 2605 611 Monday to Friday from
3. Proxy representative and powers of attorney
A shareholder may participate in the Annual General Meeting and exercise their rights at the meeting by way of proxy representation.
The proxy representative of the shareholder shall produce a dated proxy document or otherwise prove in a reliable manner their right to represent the shareholder. If the shareholder participates in the Annual General Meeting by several proxy representatives, who represent the shareholder with shares on separate securities accounts, the shares with which each representative represents the shareholder shall be notified in connection with the registration.
A proxy document and voting instructions templates will be made available on the Company's website at www.teleste.com/AGM no later than
A shareholder who does not vote in advance may use the proxy service provided by the Company free of charge and authorize Attorney-at-law
Additional information on the Company's appointed independent proxy representative can be found on the website https://www.merilampi.com/ihmiset/specialist-counsels/veli-siitonen and his contact information is:
postal address:
email: veli.siitonen@merilampi.com.
Shareholders may participate in the Annual General Meeting and exercise their rights at the meeting through another proxy representative of their choice. The proxy representative chosen by the shareholder must also vote in advance by post or e-mail as described in this invitation (the proxy representative cannot vote through the electronic advance voting system). The proxy representative must submit the proxy document received, including the advance voting form or similar information by post to
4. Holders of nominee-registered shares
Holders of nominee-registered shares are entitled to attend the Annual General Meeting based on the shares that would entitle them to be entered in the shareholder register, maintained by
Shareholders with nominee-registered shares are encouraged to request their custodian bank for the necessary instructions concerning temporary registration with the shareholders' register, issuing proxy documents, and registration for the Annual General Meeting in good time. The account manager of the custodian bank must register a shareholder with nominee-registered shares temporarily into the shareholders’ register of the Company at the latest by the time stated above and arrange voting on behalf of a shareholder with nominee-registered holdings.
5. Making of counterproposals to the proposed resolutions and sending questions in advance
Shareholders who hold at least one hundredth of all the shares in the Company within the meaning of the Temporary Act have a right to make a counterproposal on the items on the agenda of the Annual General Meeting, to be placed for a vote. Such counterproposals are required to be sent to the Company by email to investor.relations@teleste.com no later than by
A shareholder has the right to ask questions referred to in Chapter 5, Section 25 of the Finnish Limited Liability Companies Act with respect to the matters to be considered at the meeting until
6. Other information
Changes in shareholding after the record date of the Annual General Meeting do not affect the right to participate in the Annual General Meeting or the number of votes of the shareholder.
The total number of shares in
Board of Directors
Attachment 1: Teleste Remuneration Report
FURTHER INFORMATION:
DISTRIBUTION:
Nasdaq Helsinki
Main media
www.teleste.com
Attachment
- Teleste Remuneration Report 2020
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