Canara Bank : TENDER DOCUMENT –PREMISES REQUIREMENT AT GEYZING (STATE- SIKKIM)

Premises & Estate Section, Circle Office, Kolkata 5th Floor, 21, Camac Street, Kolkata- 700016

Tel: [phone], Email: [e-mail]

PREMISES REQUIRED

Offers are invited under TWO-BIDSYSTEMfrom the owners of commercial space at prominent commercial locations on Main Road preferably in the Ground floor having minimum pillars, independent access, ATM space, good frontage, parking and willing to construct strong room as per RBI specifications and ready for occupation with required power load of 15 to 20 KVA for the branch/ office at the following locations:

Location/Place	DISTRICT	REGIONAL	Carpet Area up
OFFICE	to
Geyzing	Geyzing (Sikkim)	Siliguri	1500 sft.

The details are published in the Bank‟s Website:http://www.canarabank.com/

tenders/.

The necessary application forms may be obtained from the above mentioned Office OR at Regional Office Siliguri OR downloaded from the Bank‟s Website.

Last date for submission is 27.11.2023 up to 11.00 A.M. The Bank reserves the right to accept or reject any or all of the offers without assigning any reasons thereof. No brokers please.

Further, communications, corrigendum, amendments, if any, will be hosted in Bank‟s website only. Incomplete applications shall not be accepted.

	Sd/-
Place: Kolkata	Assistant General Manager
Date : 04.11.2023	Circle Office, Kolkata

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परसर व संपदा अनुभाग Premises & Estate Section अंचल कार्ाालर् हुब्बल्लि Circle Office Kolkata

CANARA BANK

CIRCLE OFFICE: KOLKATA

ADVT DT 05.11.2023

OFFER DOCUMENT

FOR

HIRING OF PREMISES

UNDER

TWO BID SYSTEM

Issued By: Premises Section Circle Office 5th Floor,

21, Camac Street, Kolkata- 700016

Telephone: [phone]E-mail: [e-mail]

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परसर व संपदा अनुभाग Premises & Estate Section अंचल कार्ाालर् हुब्बल्लि Circle Office Kolkata

OFFER DOCUMENT INVITING OFFERS IN TWO-BID SYSTEM FOR RENTING

PREMISES TO THE BANK AT GEYZING (STATE- SIKKIM)

The Offer document consists of the following:

TECHNICAL BID:

1. Notice Inviting Offers
2. Instructions to offeror‟s , Terms & Conditions
3. Technical Details of the Premises offered
4. Carpet Area Definition
5. Strong Room specifications
6. Lease deed format

FINANCIAL BID:

i) Rate/rental details of the premises offered.

All the above mentioned documents are to be submitted to the bank duly signed by the offerer/s on all pages.

* * * *** ** * * *

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परसर व संपदा अनुभाग Premises & Estate Section अंचल कार्ाालर् हुब्बल्लि Circle Office Kolkata

NOTICE INVITING OFFERS FOR HIRING OF PREMISES

Premises & Estate Section,

Circle office 5TH Floor

21, Camac Street,Tel: [phone] Kolkata- 700016.

CANARA BANK intends to take Commercial premises on lease basis from Individuals/Firms. Offers are invited under Two Bid System as per details given below:

1. Requirements:
	Location/	District	Category	Carpet		Remarks
	Place			Area in sft.
					a. The strong room with carpet area of
		Geyzing			200 sft as per banks‟ specifications
			Up to 1500	is to	be constructed in the
	Geyzing	(State-	Rural
	sft	premises by the offerer.
		Sikkim)
				b. Required	power load is 15 to 20
					K VA

1. The prospective offeror‟s meeting the above requirements are requested to download the Offer Documents from our website www.canarabank.com.
2. Duly filled in offers placed in a Sealed Envelope super scribed as "OFFER FOR HIRING OF PREMISES AT ……………………. " shall be submitted up to 11.00 AM (time) on 27.11.2023 (date) at Premises and Estate Section, Circle Office, Kolkata at the above given Address.
3. The "Technical Bid" will be opened on the same day at 11.30 AM at the above office in the presence of bidders or their authorized representatives who may choose to be present. Canara Bank reserves the right to accept or reject any or all offers in full / part without assigning any reasons whatsoever.
4. No brokers / intermediaries shall be entertained.

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परसर व संपदा अनुभाग Premises & Estate Section अंचल कार्ाालर् हुब्बल्लि Circle Office Kolkata

Instructions to Offerers

1. The Notice Inviting Offer, Instructions to offerers, Terms and Conditions, Technical details of the premises offered, Carpet Area Definition, Strong Room specifications and Financial Bid will form part of the offer to be submitted by the offerer.
2. The offers are to be submitted in Two Bid System i.e., Technical Bid and Financial bid.
3. The Technical Bid consists of all the required information called for in a questionnaire and shall contain, inter alia, the details regarding the property viz., Name & Address of offerer, location, area of the plot, copy of sanctioned plan with completion / occupation certificate, floor area of portion to be leased, specification of internal finishes, amenities, sanctioned electrical power load, usages of the property, title reports to confirm ownership and clear marketability, and other terms and conditions relevant to the hiring of premises (other than the price). The Technical Bid shall be submitted in sealed cover (Marked Envelope-1) superscribed as "Technical Bid for Hiring of Premises for Canara Bank Branch/Office at……………………….". The Name & address of the offerer to be mentioned on the cover without fail.
4. The Financial Bid shall contain only financial details i.e., rate/ rent per sq.ft. on carpet area basis and other financial implications. The Financial Bids will be placed in a sealed envelope (Marked Envelope -2) and superscribed as "Financial Bid for Hiring of Premises for Canara Bank at ……………………". The Name & address of the offerer to be mentioned on the cover without fail.
5. Both the sealed envelopes shall be placed in a bigger sealed envelope superscribed as
   "OFFER FOR HIRING OF PREMISES FOR CANARA BANK AT……….. (Location, Place)" and submitted at the address given in the Notice Inviting Offers on or before the last date and time for submission
6. Offers received with delay for any reasons whatsoever, including postal delay after the time and date fixed for submission of offers shall be termed as "LATE" and shall not be considered.
7. Copies of the following documents are to be submitted along with the "Offer" in support of the details furnished there in.

1. A set of floor plans, sections, elevations and site plan of the premises offered showing

the detailed dimensions, main approach road, road on either side if any width of the road/s and adjacent properties etc.,

1. A copy of the title of investigation and search report along with copies of title

deeds.

1. Documents related to conversion of land use for Non-agricultural purpose from the

	competent authority.
8.	All columns of the "Offer Document " must be duly filled in and no	column	should
	be left blank. All the pages of the "Offer Letter" are to be signed by the offerer/
	authorized signatory. In case of joint ownership, all	the joint	owners have	to sign
	all the pages of the "Bids (Technical & Financial)". Any over writing or use of white ink is
	to be duly authenticated by the offerer.	Incomplete offers / Offers	with	incorrect
	details are liable for rejection.
9.	In case the space in the "Offer Document " is found insufficient, the offerers may	attach
	separate sheets.
10.	The "Offer Document" submitted shall be in compliance to the terms/ conditions
	specified therein. However, any terms in	deviation to	the terms/conditions specified
	in the "Offer Document", shall be furnished in a separate sheet marking "list of
	deviations". Bank reserves the right to accept or reject any or all offers in full / part
	without assigning any reasons.
11.	Separate offers are to be submitted, if more than one property is offered.				5
12. i) The Technical bids will be opened on Date a Time	stipulated	in	the	Notice
	Inviting Offers in the presence of offerers at our above office. All offerers	are
	advised in their own interest to be present	on that date, at the	specified	time.

1. The preliminary short-listed offerers will be informed in writing by the Bank for arranging site inspection of the offered premises.
2. After the site visit, the Technical Bid will be evaluated on various parameters like

परसर व संपदा अनुभाग Premises & Estate Section अंचल कार्ाालर् हुब्बल्लि Circle Office Kolkata

location, amenities available, exclusivity, nearby surroundings, proneness to water logging / flood etc, quality of construction, efficacy of the internal layout of premises and layout of buildings in the complex etc., and suitable offers shall be finalized /shortlisted for opening Financial Bid.

1. Canvassing in any form will disqualify the offerer.
2. The "Offer" submitted should remain open for consideration for a minimum period of Three months from the date of opening of Offer.
3. The successful bidder, as decided by the Bank, should execute a lease deed with the Bank as per the attached format. No changes, unless otherwise decided by the Bank, shall be permitted to the lease deed format.
4. METHOD OF EVALUATION OF SHORTLISTED OFFERS:

The bids of shortlisted offerers will be evaluated on techno-commercial basis giving weightage as detailed below:

a. Technical Evaluation - 60% b. Financial Evaluation - 40%

The Technical Bids of shortlisted premises shall be evaluated with the following parameters & weightages and the rating will be awarded.

		Marks allotted		Offerers *
		A	B	C		D
	Parameters	(standard)
	Location (viz., main road, side road, commercial,
1	residential & frontage, visibility, elevation, width
	of frontage for signage, advertisement value etc)	15	12	7	2		13
2	Floor of constructed building
(Ground /Upper GF- 25 / FF - 5)	25	25	5	25		25
	Amenities provided/agreed by landlord like strong
3	room, AC if it is part of offer, DG Set provisions,
Parking & if extended lease periods beyond 5+5
	yrs such other factors beneficial to the bank.	10	8	6	7		4
	Building layout, its specifications (viz., age of
4	building, shape, ventilation, less number of
	columns, ceiling height, flooring etc)	10	9	8	8		9
	Total Marks	60	55	38	37		56

Financial bids in respect of short listed premises will only be opened and evaluated for 40% weightage. The Lowest quote of financial bid will be treated as the benchmark and allotted with 100% marks (i.e., 40 marks). The marks for other offers shall be arrived at allotting marks in proportion to the rate quoted by them.

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परसर व संपदा अनुभाग Premises & Estate Section अंचल कार्ाालर् हुब्बल्लि Circle Office Kolkata

The final ranking of the offers will be a total of marks obtained in the technical evaluation and the financial evaluation. An illustrative example is furnished below.

	Marks for	Rate per sqft	Marks for	Total Marks and Position
	Technical	Financial
Offerer	quoted in the
Evaluation	Evaluation
	Financial Bid
	(60 marks)	(40 marks)
1	2	3	4	5 = (2+4)
A	55.00	50.00	36.00	91.00	- Highest Score -	L1
B	38.00	45.00	40.00	78.00		L3
C	37.00	55.00	32.73	69.73		L4
D	56.00	52.00	34.61	90.61		L2

1. Offerers are requested to submit their lowest possible quotes in the Financial Bid as negotiations / discussions will be held only with the L1 arrived as detailed above.
2. The offer should be submitted in prescribed format only. Offer submitted in other than prescribed format will be liable for rejection. The offerers are requested to quote the rental rate after going through carefully the "Carpet Area Definition" and the "Strong Room Specifications" detailed in this document.
3. Canara Bank reserves the right to accept any offer or to reject any or all offers at its sole discretion without assigning reasons thereof and does not bind to accept the lowest tender.

PLACE:

DATE:

SIGNATURE OF THE OFFERER/S WITH SEAL

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परसर व संपदा अनुभाग Premises & Estate Section अंचल कार्ाालर् हुब्बल्लि Circle Office Kolkata

Terms and Conditions

1. Property should be situated in good commercial with congenial surroundings and proximity to public amenities like Bus stop, Banks, Markets, Hospitals, Schools etc.
2. There should not be any water logging inside the premises and surrounding area.
3. Offerer to provide adequate parking space for vehicles of Bank staff and customers. The premises should have good frontage and proper access.
4. Preference will be given to premises ready for occupation. The owners of such premises will have to hand over the possession of premises within two months of the acceptance of their offer by the Bank duly completing the strong room and other Civil / Electrical works as required by the Bank.
5. The entire offered area shall be available in a single floor and preferably in Ground Floor. In case the offered premises split in Ground floor + Mezzanine floor or Ground and First Floor etc.,, both the floors should be interconnected by an internal staircase and the said staircase shall be available for exclusive use of Bank and shall be in the possession of the Bank.
6. The premises shall be preferably freehold. If it is leasehold, details regarding lease period, copy of lease agreement, initial premium and subsequent rent shall be furnished and permissibility of sub-leasing shall be established. The title report proving ownership and clear marketability is to be enclosed.
7. Lease agreement for the premises finalized will be entered into with the landlord/s.
8. Minimum period of lease will be 10 years with enhancement in rent for the second block of 5 years with maximum permissible percentage of 10 to15% after initial period / block with minimum notice period of 3 months for vacation by the Bank.
9. Payment of rent will be on Carpet area basis only. Carpet area shall be arrived after joint measurement as per the Bank‟s Carpet area Definition.
10. The rent shall be inclusive of basic rent plus all taxes / cess present and future - House tax, property tax, and Municipal taxes. Maintenance charges and service charges like society charges etc. The rent will be paid from the date of taking possession of the premises. Nothing extra will be paid other than the monthly lease rent. If the offerers are not agreeable to bear any of the taxes / charges, it should be clearly mentioned in the offer.
11. GST at the applicable rates on rental payment shall be borne by the Bank.
12. Bank may install its On-Site ATM within the offered premises. No additional rent will be paid for the ATM. In other words, Branch area and ATM area will be clubbed for determining the rent payable. The offerers at their own cost have to construct ATM enclosure within the offered area as per the plan lay out of the Bank‟s Architect.
13. The offerers at their own cost secure and provide required power load with independent meter. Energy Meter is to be provided by the landlords. Bank will be paying consumption charges only.
14. Adequate and uninterrupted water supply - preferably municipal water supply - to the premises shall be arranged with required capacity of underground tank/ over head tank and pump. In case, Municipal water supply is not adequate, alternate potable water source shall be made available. Bank will bear the actual consumption charges only.
15. Offerers at their own cost have to construct separate toilets for Ladies and Gents.
16. The landlords during the currency of the lease shall carryout repairs and maintenance works for the premises and to make the building tenantable and leak proof / water proof as per the requirement. Painting of the premises is to be done once in 3 years.

17. During the period of tenancy, if the Bank desires to carryout alterations if any within the

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premises at Bank‟s cost, the Offerer will permit the same on the existing lease terms and conditions.

18. Registration & Stamp duty charges will be shared between the Landlord and the Bank in the ratio 50:50.

परसर व संपदा अनुभाग Premises & Estate Section अंचल कार्ाालर् हुब्बल्लि Circle Office Kolkata

1. The Bank will not pay any advance rental deposit.
2. Income-taxand Statutory clearances shall be obtained by the lessor at their own cost as and when required.
3. Income tax on rental payment will be deducted at source (TDS) at prevailing rate.
4. Offerors, at their cost, have to provide:
5. 1. 1. Collapsible gates of full size for external entrances.
      2. Rolling shutters for external entrances with necessary locking arrangements.
      3. MS Grills for all windows and ventilators and other such other openings.
   2. The building construction shall conform to relevant IS Codes and shall be earthquake resistant.
   3. Provision of proper adequate space for Bank‟s Sign Board, VSAT, DG Set/ Inverter / Solar Panel.
   4. Good quality vitrified tile flooring in Rural and Urban areas. Non-Skidceramic tile flooring in toilets with about 5‟ ht. Ceramic tile dado.
   5. All sanitary fittings and toilet accessories such as commodes, urinals, wash basins, taps, health faucets etc., of standard quality.
   6. Electrical distribution system including light points, power points, distribution boards and good quality earthing (conforming to Indian Electricity Act and Local Electricity Board rules and regulations).
   7. 1. Required number of pucca morchas for security purpose will be provided as per Bank‟s specifications wherever necessary.

1. Ramp at the entrance of branch/ ATM for ease of access for physically challenged persons. It may be noted that in terms of recent DFS communication, in order to extend banking facilities to "Divyangjan‟, among the facilities to be provided, barrier free access to public places by constructing ramps, lifts & railings has been stressed upon.

PLACE:

DATE:

SIGNATURE OF THE OFFERER/S WITH SEAL

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परसर व संपदा अनुभाग Premises & Estate Section अंचल कार्ाालर् हुब्बल्लि Circle Office Kolkata

OFFER LETTER
From :
Sri./Smt./M/s	Tel:
...............................................................	Fax:
...............................................................	E-Mail:
To :
THE DEPUTY GENERAL MANAGER
CANARA BANK, CIRCLE OFFICE
...............................................................
...............................................................
Dear sir,
SUB : OFFER OF PREMISES ON LEASE TO THE BANK
I/We offer the following premises on lease to the Bank at	..................... (Location, Place)
on the terms described here below .

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परसर व संपदा अनुभाग Premises & Estate Section अंचल कार्ाालर् हुब्बल्लि Circle Office Kolkata