Annual General Meeting
Thursday, June 29, 2023
Table of Contents | |
WHAT IS OUR QUORUM? | 6 |
HOW A VOTE IS PASSED | 7 |
PART 2 - AUTHORIZED CAPITAL, VOTING SHARES AND PRINCIPAL HOLDERS THEREOF | 7 |
PART 3 - MATTERS TO BE ACTED UPON AT THE AGM | 7 |
FINANCIAL STATEMENTS | 7 |
ELECTION OF DIRECTORS | 7 |
APPOINTMENT OF THE AUDITOR | 9 |
OTHER BUSINESS | 9 |
PART 4 - INFORMATION CONCERNING NOVRA | 10 |
DIRECTOR AND EXECUTIVE COMPENSATION | 10 |
SECURITIES AUTHORIZED FOR ISSUANCE UNDER EQUITY COMPENSATION PLANS | 13 |
INDEBTEDNESS OF DIRECTORS AND OFFICERS | 13 |
INTEREST OF INSIDERS IN MATERIAL TRANSACTIONS | 14 |
INTEREST OF CERTAIN PERSONS IN MATTERS TO BE ACTED UPON | 14 |
MANAGEMENT CONTRACTS | 14 |
DIVERSITY DISCLOSURE | 15 |
ADDITIONAL INFORMATION | 15 |
PART 5 - AUDIT COMMITTEE INFORMATION | 15 |
AUDIT COMMITTEE CHARTER | 15 |
AUDIT COMMITTEE COMPOSITION AND BACKGROUND | 15 |
RELEVANT EDUCATION AND EXPERIENCE | 16 |
EXTERNAL AUDITOR SERVICE FEES | 17 |
PART 6 - CORPORATE GOVERNANCE | 17 |
BOARD APPROVAL | 19 |
APPENDIX A - CHARTER FOR THE AUDIT COMMITTEE | 20 |
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NOVRA TECHNOLOGIES INC.
NOTICE OF ANNUAL GENERAL MEETING OF SHAREHOLDERS
NOTICE IS HEREBY GIVEN that the Annual General Meeting ("AGM") of Shareholders of NOVRA TECHNOLOGIES INC. (hereinafter called the "Company" or "Novra") will be held in Novra's offices at 401A- 100 Innovation Drive, Winnipeg, Manitoba, Canada on Thursday, the 29th day of June 2023 at the hour of 1:30 p.m. (Central Daylight Time), for the following purposes:
- To receive the audited Consolidated Financial Statements of the Company for the fiscal year ended December 31, 2022, and the auditor's report thereon;
- To elect Directors of the Company for the ensuing year;
- To re-appoint Baker Tilly HMA LLP as the Company's independent auditors for the ensuing year and to authorize the Board of Directors to fix their remuneration; and
- To transact such further or other business as may properly come before the AGM or any adjournment thereof.
The accompanying Management Information Circular provides further details on the matters proposed to be put before the AGM. Further it provides instructions on the various methods that a shareholder of the Company can use to have their shares voted at the meeting including instructions regarding voting in person, by mail, by internet or by phone.
The Board of Directors has set the close of business on May 11, 2023, as the record date for determining those shareholders entitled to receive notice of, and to vote at, the AGM.
DATED at Winnipeg, Manitoba, this 12th day of May 2023.
BY ORDER OF THE BOARD OF DIRECTORS
(signed) "Harris Liontas"
President & CEO
and Director
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NOVRA TECHNOLOGIES INC.
MANAGEMENT INFORMATION CIRCULAR
PART 1 - PROXIES
MANAGEMENT SOLICITATION
This Management Information Circular ("Circular") is provided with the solicitation of proxies by the management of Novra Technologies Inc. (herein referred as "Novra", "we", "us" or "our") for use at the Annual General Meeting ("AGM") of the shareholders of Novra that is to be held on Thursday, June 29th, 2022 at 1:30 p.m. (Central Daylight Time) at 401A- 100 Innovation Drive, Winnipeg, Manitoba, Canada and any adjournment thereof, for the purpose set out in the Notice of Annual General Meeting.
Solicitation of proxies will be primarily by mail; but, some proxies may be solicited at a nominal cost personally or by telephone, facsimile or other electronic means by executives or directors of Novra. The cost of solicitation will be borne by Novra. Except as otherwise stated, the information contained herein is given as of May 12th, 2023.
WHO CAN VOTE?
All shareholders of record on May 11, 2023.
METHODS OF VOTING
Registered Shareholder Voting | Beneficial Shareholder Voting | |||
You are a registered holder if your common shares | You are a beneficial holder if your common shares are held | |||
are in your name and you have a physical share | in the name of nominee. That is, your share certificate | |||
certificate in your possession or you have a book | was deposited with, or you purchased and continue to | |||
entry only statement from our transfer agent | hold your common shares through, a bank, trust company, | |||
(Computershare) indicating that the shares are | securities broker, trustee, or other institution. | |||
registered in your name. | ||||
Voting Options | Voting Options | |||
1. In person at the AGM (see below) | 1. In person at the AGM (see below) | |||
2. By proxy (see below) | 2. By voting instruction form (see below) | |||
3. By telephone (see enclosed proxy form) | 3. By telephone (see enclosed voting instruction form) | |||
4. By internet (see enclosed proxy form) | 4. By internet (see enclosed voting instruction form) | |||
Voting in Person | Voting in Person | |||
If you plan to attend the AGM and want to vote your | If you plan to attend the AGM and wish to vote your | |||
common shares in person, do NOT complete or return | common shares in person, insert your own name in the | |||
the enclosed proxy. | Your vote will be taken and | space on the enclosed voting instruction form. Then follow | ||
counted at the AGM. | Please register with us when | the signing and return instructions provided in that form. | ||
you arrive at the AGM to ensure that your vote will be | Your vote will be taken and counted at the AGM, so do | |||
counted. | NOT indicate your votes on the form. Please register with | |||
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Registered Shareholder Voting | Beneficial Shareholder Voting |
us when you arrive at the AGM to ensure that your vote | |
will be counted. | |
Voting by Proxy | Voting by Voting Instruction Form |
Whether or not you attend the AGM, you can | Whether or not you attend the AGM, you can appoint |
appoint someone else to attend and vote as proxy | someone else to attend and vote as proxy holder. Use |
holder. Use the enclosed proxy form to do this. The | the enclosed voting instruction form to do this. The |
people named in the enclosed proxy are executive | people named in the enclosed voting instruction form |
officers or the board of directors ("Directors"). You | are executive officers or Directors. You have the right to |
have the right to choose another person to be your | choose another person to be your proxy holder by |
proxy holder by printing that person's name in the | printing that person's name in the space provided. Then |
space provided. Then complete the rest of the proxy, | complete the rest of the voting instruction form, sign it |
sign it and return it. Your votes can only be counted | and return it. Your votes can only be counted if the |
if the person you appointed attends the AGM and | person you appointed attends the AGM and votes on |
votes on your behalf. If you have voted by proxy, | your behalf. If you have voted on the voting instruction |
you may NOT vote in person at the AGM, unless you | form, NEITHER you nor your proxy holder may vote at |
properly revoke your proxy (see below). | the AGM, unless you properly revoke your proxy (see |
below). | |
Return your completed proxy so that it arrives not | Return your completed voting instruction form provided |
less than 48 hours (excluding Saturdays, Sundays, | so that it arrives not less than 48 hours (excluding |
and holidays) before the time set for the holding of | Saturdays, Sundays, and holidays) before the time set for |
the AGM or any adjournment thereof. | the holding of the AGM or any adjournment thereof so |
that your nominee has time to deliver your instructions. | |
Revoking your Proxy | Revoking your Proxy |
You may revoke your proxy at any time before it is | You may revoke your proxy at any time before it is |
acted on. To do so, you can deliver a written | acted on. Please follow the procedures provided by your |
statement that you want to revoke your proxy (which | nominee. Your nominee will likely need to receive your |
includes another proper form of proxy with a later | request to revoke your instructions not less than 48 |
date) to our transfer agent, Computershare Trust | hours (excluding Saturdays, Sundays and holidays) before |
Company of Canada ("Computershare"), in | the time set for the holding of the AGM or any |
accordance with the instructions set out in the form | adjournment thereof in order for your nominee to have |
of proxy provided not less than 48 hours (excluding | time to deliver your instructions to Computershare. |
Saturdays, Sundays, and holidays) before the time | |
set for the holding of the AGM or any adjournment | |
thereof. | |
Or, you can revoke your proxy by delivering a | |
properly executed instrument in writing at the | |
registered office of the Corporation (attn: Harris | |
Liontas) at any time up to and including the last | |
business day preceding the day of the AGM, or any | |
adjournment thereof, or with the Chairperson of the | |
AGM on the day of the AGM, or any adjournment | |
thereof, and upon either such deposits, the proxy is | |
revoked. | |
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Novra Technologies Inc. published this content on 26 May 2023 and is solely responsible for the information contained therein. Distributed by Public, unedited and unaltered, on 01 June 2023 15:18:52 UTC.