Saif Textile Mills : Publication of Postal Ballot Paper

SAIF TEXTILE MILLS LIMITED

BALLOT PAPER FOR VOTING THROUGH POST

For the Special business at the Annual General Meeting to be held on Friday, October 27, 2023 at 11:00 a.m. at its registered office, APTMA House, Tehkal Payan, Jamrud Road, Peshawar, as well as through electronic means.

Designated email address of the Chairman at which the duly filled in ballot paper may be sent:

[e-mail]

Name of shareholder/joint shareholders

Registered Address

Folio /CDC Participant / Investor ID with sub-account No.

Number of shares held

CNIC / Passport No. (in case of foreigner) (copy to be attached)

Additional Information and enclosures (In case of representative of body corporate, corporation and Federal Government.)

Name of Authorized Signatory

CNIC / Passport No. (in case of foreigner) of Authorized Signatory (copy to be attached)

I/we hereby exercise my/our vote in respect of the following resolutions through postal ballot by conveying my/our assent or dissent to the following resolutions by placing tick (√) mark in the appropriate box below:

S.	Agenda / Description of Resolutions	I/we assent	I/we dissent
No.		to the	to the
		Resolution(s)	Resolution(s)
		(For)	(AGAINST)

1. Agenda item no. 4

To ratify and approve transactions entered into by the Company with related parties in its ordinary course of business by passing the following special resolution: -

"RESOLVED THAT the Company be and is hereby authorized to share common expenses with M/s. Kohat Textile Mills Limited an associated Company or any other associated Company. The common expenses may include but not limited to office rents, administrative salaries, utility expenses, repair and maintenance and other miscellaneous expenses etc. (collectively the "Administrative Expenses"), in respect of its joint offices.

RESOLVED FURTHER THAT the transactions entered into by the Company in its ordinary course of business with related parties during the year ended June 30, 2023 as disclosed in notes to the Financial Statements are hereby ratified and approved.

RESOLVED FURTHER THAT the Chief Executive of the Company be and is hereby authorized to execute/ approve all the transactions to be carried out in its ordinary course of business with Related Parties during the ensuing year ending June 30, 2024 and in this connection the Chief Executive be and is hereby also authorized to take any and all necessary actions and to sign execute any and all such documents/indentures as may be required in this regard on behalf of the Company."

2. Agenda item no. 5

To consider and approve circulation of Annual Audited Financial Statements through QR-enabled code and weblink by passing the following ordinary resolution:

"RESOLVED THAT in accordance with Notification No. S.R.O 389(I)/2023 issued by the Securities and Exchange Commission of Pakistan on 21st March 2023, the Company be and is hereby authorized to circulate its Annual Audited Financial Statements, along with all accompanying reports, to the members of the Company through QR-enabled code and weblink, rather than using CD/DVD/USB."

RESOLVED FURTHER THAT the Chief Executive Officer and/or Company Secretary be and are hereby singly authorized to take and do all necessary actions, deeds and things which are or may be necessary, incidental and/or consequential to give effect to the aforesaid resolution."

NOTES:

1. Duly filled postal ballot should be sent to the Chairman of Saif Textile Mills Limited at 4th Floor, Kashmir Commercial Complex, Fazal-e-Haq Road, Blue Area, Islamabad, Pakistan. or (Email: [e-mail])
2. Copy of CNIC/ Passport No. (in case of foreigner) should be enclosed with the postal ballot form.
3. Postal ballot forms should reach the Chairman within business hours by or before October 26, 2023. Any postal ballot received after this date, will not be considered for voting.
4. Signature on postal ballot should match with signature on CNIC/ Passport No. (in case of foreigner).
5. Incomplete, unsigned, incorrect, defaced, torn, mutilated, over written ballot paper will be rejected.
6. This postal Ballot paper is also available for download from the website of Saif Textile Mills Limited at www.saiftextile.com. Members may download the Ballot paper from the website or use an original/photocopy published in newspapers.

___________________________________________________________

Signature of shareholder(s)/ Proxy Holder(s)/Authorized Signatory (in case of corporate entity, please affix company stamp)

Place:

Date: