Velesto Energy : 13th AGM - Administrative Guide

VELESTO ENERGY BERHAD

Registration No.: 200901035667 (878786-H)

ADMINISTRATIVE GUIDE

13TH ANNUAL GENERAL MEETING (AGM) OF VELESTO ENERGY BERHAD (the Company)

Date	: Monday, 29 May 2023
Time	:	2:00 p.m.
Broadcast Venue	:	Ballroom, Level 2, Aloft KL Sentral, 5, Jalan Stesen Sentral, Kuala Lumpur Sentral, 50470 Kuala Lumpur, Wilayah Persekutuan
		Kuala Lumpur, Malaysia

VIRTUAL MEETING

The 13th AGM of the Company will be conducted entirely through live streaming from the Broadcast Venue.

As the Broadcast Venue is for the purpose of complying with Section 327(2) of the Companies Act, 2016 which requires the Chairperson of the meeting to be present at the main venue of the meeting. Shareholders/proxies WILL NOT BE ALLOWED to attend the 13th AGM in person at the Broadcast Venue on the day of the meeting.

As no Shareholders should be physically present at the Broadcast Venue, we request Shareholders to attend and vote at the 13th AGM remotely via the RPV facilities, provided by SS E Solutions Sdn. Bhd. via Securities Services ePortal's platform at https://sshsb.net.my/

PROCEDURES FOR RPV

Shareholders, proxies, corporate/authorised representatives or attorneys who wish to participate the AGM remotely using the RPV facilities are to follow the requirements and procedures as summarized below:-

BEFORE THE MEETING

(A) Sign up for a user account at Securities Services e-Portal

Step 1: Visit https://sshsb.net.my/	• We require 1 working day to process all user sign-ups. If you do not
Step 2: Sign up for a user account	have a user account with the e-Portal, you will need to sign up for a
Step 3: Wait for our notification email that will be sent within 1 working	user account by the deadlines stipulated below.
day	• Your registered email address is your User ID.
Step 4: Verify your user account within 7 days of the notification email
and log in

To register for the meeting under (B) and to submit e-Proxy Form under (C) below, please sign up for a user account by 25 MAY 2023, failing which you may only be able to submit the hard copy proxy form.

This is a ONE-TIME sign up only. If you already have a user account, please proceed to either (B) or (C) below.

• 1. Register for Remote Participation at the Meeting
• Log in to https://sshsb.net.my/ with your registered email and password.
• Look for Velesto Energy Berhad under Company Name and 13th AGM on 29 May 2023 at 2:00 p.m. - Registration for Remote Participation under Corporate Exercise / Event and click ">" to register for remote participation at the meeting.

Step 1: Check if you are attending as:-

• Individual shareholder
• Corporate or authorised representative of a body corporate:
  For body corporates, the appointed corporate / authorised representative has to upload the evidence of authority (e.g. Certificate of Appointment of Corporate Representative, Power of Attorney, letter of authority or other documents proving authority). All documents that are not in English or Bahasa Malaysia have to be accompanied by a certified translation in English in the same file for upload purposes. The original evidence of authority and translation thereof, if required, have to be submitted at the Office of Share Registrar, Securities Services (Holdings) Sdn. Bhd. at Level 7, Menara Milenium, Jalan Damanlela, Pusat Bandar Damansara, Damansara Heights, 50490 Kuala Lumpur, Wilayah Persekutuan for verification before the registration closing date and time above.

Step 2: Submit your registration.

• All shareholders must register for remote participation at the meeting and are highly encouraged to register as early as possible and before the eLive access date and time [see (D) below] in order to ensure timely access to the meeting. Access shall be granted only to eligible shareholders in accordance with the General Meeting Record of Depositors as at 19 May 2023.
• A copy of your e-Registration for remote participation can be accessed via My Records (refer to the left navigation panel).
• Your registration will apply to all the CDS account(s) of each individual shareholder / body corporate shareholder that you represent. If you are both an individual shareholder and representative of body corporate(s), you need to register as an individual and also as a representative for each body corporate.
• As the meeting will be conducted on a virtual basis, we highly encourage all shareholders to remotely participate and vote at the meeting, failing which, please appoint the Chairman of the meeting as proxy or your own proxy(ies) to represent you.

VELESTO ENERGY BERHAD		07 • OTHER INFORMATION

	(C) Submit e-Proxy Form
Meeting Date and Time		Proxy Form Submission Closing Date and Time
Monday, 29 May 2023 at 2:00 p.m.		Saturday, 27 May 2023 at 2:00 p.m.

• Log in to https://sshsb.net.my/ with your registered email and password.
• Look for Velesto Energy Berhad under Company Name and 13th AGM on 29 May 2023 at 2:00 p.m. - Submission of Proxy Form under Corporate Exercise / Event and click ">" to submit your proxy forms online for the meeting by the submission closing date and time above.

Step 1: Check if you are submitting the proxy form as:-

• Individual shareholder
• Corporate or authorised representative of a body corporate:
  For body corporates, the appointed corporate / authorised representative is to upload the evidence of authority (e.g. Certificate of Appointment of Corporate Representative, Power of Attorney, letter of authority or other documents proving authority). All documents that are not in English or Bahasa Malaysia have to be accompanied by a certified translation in English in the same file for upload purposes. The original evidence of authority and translation thereof, if required, have to be submitted at the Office of Share Registrar, Securities Services (Holdings) Sdn. Bhd. at Level 7, Menara Milenium, Jalan Damanlela, Pusat Bandar Damansara, Damansara Heights, 50490 Kuala Lumpur, Wilayah Persekutuan for verification before the proxy form submission closing date and time above.

Step 2:

Enter your CDS account number or the body corporate's CDS account number. Then enter the information of your proxy(ies) and the proportion of your securities to be represented by your proxy(ies).

You may appoint the Chairman of the meeting as your proxy where you are not able to participate remotely.

Step 3: Proceed to indicate how your votes are to be casted against each resolution.

Step 4: Review and confirm your proxy form details before submission.

• A copy of your submitted e-Proxy Form can be accessed via My Records (refer to the left navigation panel).
• You need to submit your e-Proxy Form for every CDS account(s) you have or represent.

PROXIES

All appointed proxies need not register for remote participation under (B) above but if they are not registered users of the e-Portal, they will need to sign up as users of the e-Portal under (A) above by 25 May 2023. PLEASE NOTIFY YOUR PROXY(IES) ACCORDINGLY. Upon processing the proxy forms, we will grant the proxy access to remote participation at the meeting to which he/she is appointed

for instead of the shareholder, provided the proxy must be a registered user of the e-Portal,failing which, the proxy will not be able to participate at the meeting as the meeting will be conducted on a virtual basis.

ON THE DAY OF MEETING

Log in to https://sshsb.net.my/ with your registered email and password

(D) Join the Live Stream Meeting (eLive)

Meeting Date and Time	eLive Access Date and Time
Monday, 29 May 2023 at 2:00 p.m.	Monday, 29 May 2023 at 1:00 p.m.

• Look for Velesto Energy Berhad under Company Name and 13th AGM on 29 May 2023 at 2:00 p.m. - Live Stream Meeting under Corporate Exercise / Event and click ">" to join the meeting.
• The access to the live stream meeting will open on the abovementioned date and time.
• If you have any questions to raise, you may use the text box to transmit your question. The Chairman / Board / Management / relevant adviser(s) will endeavour to broadcast your question and their answer during the meeting. Do take note that the quality of the live streaming is dependent on the stability of the internet connection at the location of the user.
• 1. Vote Online Remotely during the Meeting (eVoting)

Meeting Date and Time	Meeting Date and Time
Monday, 29 May 2023 at 2:00 p.m.	Monday, 29 May 2023 at 2:00 p.m.

• If you are already accessing the Live Stream Meeting, click Proceed to Vote under the live stream player.

OR

• If you are not accessing from the Live Stream Meeting and have just logged in to the e-Portal, look for Velesto Energy Berhad under Company Name and 13th AGM on 29 May 2023 at 2:00 p.m. - Remote Voting under Corporate Exercise / Event and click ">" to remotely cast and submit the votes online for the resolutions tabled at the meeting.

Step 1: Cast your votes by clicking on the radio buttons against each resolution.

Step 2: Review your casted votes and confirm and submit the votes.

• The access to eVoting will open on the abovementioned date and time.
• Your votes casted will apply throughout all the CDS accounts you represent as an individual shareholder, corporate / authorised representative and proxy. Where you are attending as a proxy, and the shareholder who appointed you has indicated how the votes are to be casted, we will take the shareholder's indicated votes in the proxy form.
• The access to eVoting will close as directed by the Chairman of the meeting.
• A copy of your submitted e-Voting can be accessed via My Records (refer to the left navigation panel).

07 • OTHER INFORMATION		INTEGRATED ANNUAL REPORT 2022

APPOINTMENT OF PROXY

1. If a shareholder is unable to participate at the AGM via the RPV facilities, he/she may appoint not more than two (2) proxies to participate, speak and vote on his/her behalf. He/she may also appoint the Chairman of the Meeting as his/her proxy and indicate the voting instructions in the proxy form.
2. If you wish to participate at the AGM yourself, please do not submit any proxy form. A shareholder will not be allowed to participate at the AGM together with his/her proxy/proxies.
3. The Proxy Form together with the duly registered Power of Attorney, if any, in hardcopy form or by electronic means is to be deposited/lodged in the following manner and must be received by the Company no later than Saturday, 27 May 2023 at 2:00 pm or at any adjournment thereof:
4. 1. In Hardcopy Form
      The proxy form shall be deposited at the Share Registrar's office, Securities Services (Holdings) Sdn. Bhd. at Level 7, Menara Milenium, Jalan Damanlela, Pusat Bandar Damansara, Damansara Heights, 50490 Kuala Lumpur, Wilayah Persekutuan, Malaysia.
   2. By Electronic Means
      The proxy form shall be electronically lodged via Securities Services ePortal's platform at https://sshsb.net.my/ or by fax to [phone] or by email to [e-mail].
5. If you have submitted your proxy form and subsequently decide to appoint another person or wish to participate personally in the AGM, please write in to [e-mail] no later than Saturday, 27 May 2023 at 2:00 p.m to revoke the earlier appointed proxy.

PRE-MEETING SUBMISSION OF QUESTION TO THE BOARD OF DIRECTORS

1. Shareholders that wish to post questions can email their questions to [e-mail] no later than Saturday, 27 May 2023 at 2:00 p.m.

1. Shareholders may also submit their questions via the real time submission of typed texts through a text box within Securities Services ePortal's platform before the start or during the live streaming of the AGM.
2. The questions will be endeavoured to be responded during the AGM or uploaded onto the Company's website after the AGM.

GENERAL MEETING RECORD OF DEPOSITORS

Only depositors whose names appear in the General Meeting Record of Depositors as at Friday, 19 May 2023 will be entitled to attend the AGM via RPV facilities.

ANNUAL REPORT 2022

1. The Annual Report 2022 is available under "AGM/EGM Reports" of the "Investor Relations" page on the Company's website at https://velesto.com and also on Bursa Malaysia's website at https://www.bursamalaysia.com under "Company Announcements" of the Listed Companies tab.
2. In support of paperless reports, we encourage Shareholders to access online version of the Annual Report 2022. Should you require a printed copy of the Annual Report 2022 and Circular to Shareholders dated 28 April 2023, please submit the completed online request form at https://www. sshsb.com.my by selecting "Request for Annual Report" under "Our Services" and type "VELESTO ENERGY BERHAD" under "Company Name". Any request for printed Annual Report 2022 and Circular to Shareholders dated 28 April 2023, will be sent to the requestor soonest possible from the date of receipt of request.

NO DOOR GIFTS

There will be no door gifts and no vouchers for attending the virtual AGM.

ENQUIRY

For assistance, clarification or any further information on the 13th AGM, please contact our Share Registrar, Securities Services during office hours (Monday to Friday from 8:30 a.m. to 12:15 p.m. and 1:15 p.m. to 5:30 p.m., excluding public holidays):

CONTACT PERSON:	TEL	EMAIL
Mr. Wong Piang Yoong	[phone]
Pn. Norhasliliwati	[phone]
En. Saiful	[phone]		[e-mail]
Ms. Lee Pei Yeng	[phone]
Ms. Rachel Ou	[phone]
e-Services Assistance	[phone]
		VELESTO ENERGY BERHAD			07 • OTHER INFORMATION