WOLFORD AG processed in the course of the Annual General Meeting for the following purposes: organization of the Annual General Meeting, participation of shareholders and their proxies at the Annual General Meeting, the exercise of shareholder rights in the course of the Annual General Meeting, identification of voting actions, creation of a registration list, creation of an attendance list, creation of a proxy list, creation of minutes of the Annual General Meeting, fulfilment of compliance obligations including recording, information and reporting obligations. Accordingly, Article 6 (1) (c) GDPR and Article 6 (1) (f) GDPR constitute the legal basis for such data processing. The company responsible for data processing is Wolford Aktiengesellschaft, Wolfordstraße 1, 6900 Bregenz., Austria. For purposes of organising its Annual General Meeting, the Company uses external service providers, such as, in particular, vote tallying services, notaries, legal advisors, special proxies and IT service providers. These companies only receive such personal data from the Company as is necessary to perform the services for which they are engaged, and they process such data exclusively in accordance with the Company's instructions. To the extent required by law, the Company has concluded a data protection agreement with these service providers. If a shareholder attends the Annual General Meeting, all shareholders present or their proxies, all members of the Management Board and Supervisory Board, the notary public and all other persons with a legal right to attend the meeting may inspect the legally mandated list of participants (§ 117 AktG) and may, in so doing, also inspect the personal data contained therein (including name, place of residence, shareholding). Wolford Aktiengesellschaft is also legally obliged to submit personal shareholder data (in particular: the list of participants) as part of the notarial record to the Commercial Register (§ 120 (4) AktG). Retention period for retention of your data Shareholder data is anonymized or deleted as soon as it is no longer needed for the purposes for which it was collected or processed and unless other legal obligations require further storage. Evidentiary and storage obligations arise, in particular, out of corporate law, the law governing company shares and corporate takeovers, the law governing taxes and duties as well as from anti- money laundering regulations. If legal claims are brought by shareholders against the Company or vice versa by the Company against shareholders, the storage of personal data serves to establish and enforce claims in individual cases. In connection with legal proceedings before the civil courts, this may result in the storage of data for the duration of the statute of limitations plus the duration of any legal proceedings until they are concluded by res judicata decision. The duration of the statute of limitations is governed, in particular, by the provisions of the Austrian Civil Code. Your rights You have the right to request information as to whether we are processing personal data about you. If this is the case, you may request information about the data itself, the purpose of the data processing, the categories of the data, and about the recipients, origin and storage period of the data we process regarding you. If we process data relating to you that is incorrect or incomplete, you may request that your data be corrected or completed. You may also request the erasure of unlawfully processed data. However, please note that this only applies to incorrect, incomplete or unlawfully processed data. If it is unclear whether the data processed about you is inaccurate, incomplete or unlawfully processed, you may request the restriction of the processing of your data until this question is ultimately resolved. You may also withdraw your previously given consent at any time and without any justification in order to prevent the further use of your personal data which is collected and used on the basis of a declaration of consent. The withdrawal of your consent does not affect the lawfulness of the processing that was carried out on the basis of your consent prior to its withdrawal. In the event of withdrawal of consent, you also have the right to request the erasure of your data. Upon your request, we will provide you with a copy of the personal data we have processed about you in a machine-readable format determined by us. Alternatively, you may also instruct us to transfer this data directly to a third party of your choice, provided that the recipient enables us to do so from a technical point of view and provided that the transfer of data is not prevented by unjustifiable expense or by legal obligations or other obligations of secrecy or confidentiality on our part or on the part of third parties. If we process your data to protect the legitimate interests of the data controller or a third party, you also have the right to object. We request that you send all of your requests to the contact details shown below. In order to ensure that your personal data do not fall into the wrong hands, we request that you enclose proof of identity, e.g., a copy of your official identity card, when submitting your request. Contact for data protection requests Wolford Aktiengesellschaft Attn: Data Protection Officer Wolfordstraße 1 6900 Bregenz datenschutz@wolford.com [datenschutz@wolford.com] You also have the right to lodge a complaint with the Austrian Data Protection Authority, Barichgasse 40-42, 1030 Vienna, (dsb@gv.at [dsb@gv.at]). Precautions due to COVID-19 The Company will, in particular, take the following precautions to prevent the spread of COVID-19 and to protect persons attending the meeting: * Upon entering the meeting area, participants shall provide their contact details for possible contact tracing. * Only every 2nd seat is to be occupied, unless the participants live in the same household or belong to a common group of visitors. * During the Annual General Meeting, participants must wear FFP2 category mouth/ nose coverings. * Participants shall not be furnished with food or drink during or after the Annual General Meeting. * General rules on social distancing must be observed (in particular, social distancing of at least two metres should be maintained from other persons who do not live in the same household or do not belong to a common group of visitors). * General hygiene rules should be observed (in particular, visitors must wash their hands regularly and thoroughly and high levels of contact with other participants who do not live in the same household or belong to a common group of visitors should be avoided). * During the Annual General Meeting, the Company will ensure adequate ventilation of the room. Should there be any changes to these guidelines and measures, the Company will furnish information on its website at https://company.wolford.com/de/investor- relations-2/ordentliche-hauptversammlung/ [https://company.wolford.com/de/ investor-relations-2/ordentliche-hauptversammlung/] and also post it in physical form at the Annual General Meeting. We ask shareholders for their understanding in respect of these precautions and thank them in advance for using the services of the proxy, Dr. Michael Knap (for granting a proxy, see "Representation by proxy" above). In order to ensure that the entry checks are processed smoothly, shareholders who are not using the services of a proxy are requested to arrive in good time before the beginning of the Annual General Meeting and to identify themselves at the registration desk by presenting their deposit certificate/valid photo ID (driving licence, passport, identity card). Admission for collection of ballots is from 9:00 am onwards. Bregenz, May 2021 The Management Board Further inquiry note: Wolford AG Wolfordstraße 1 6900 Bregenz Telefon: +43 (0) 5574 6900 Email: investor@wolford.com http://company.wolford.com end of announcement euro adhoc =------------------------------------------------------------------------------- Attachments with Announcement: =--------------------------------------------- http://resources.euroadhoc.com/documents/3431/12/10727852/1/1__Invitation_Annual_General_Meeting_Wolford_AG_2021.pdf
(END) Dow Jones Newswires
May 21, 2021 04:08 ET (08:08 GMT)
