Liberty County GA : May Edition of THE LIBERTY COUNTY CAST

Featured Photo: Commissioner Marion Stevens Sr. discusses the Rural Fire Protection Plan at a recent community meeting. For more on the Plan, see page 3.

A Well Designed Filing System:

• should make filing less difficult, tedious, and uninviting

• should offer quick and easy filing and retrieval of information

• should ensure integrity and continuity of record keeping despite changes in office personnel

• should have uniform practices

• should allow for the easy identification and purging of inactive records

• should provide clear and simple file categories

• should be expandable and flexible enough to meet everyone's needs

  Higher productivity and lower costs are the main benefits of good file management. The right filing system produces important tangible results and eliminates costs associated with poor procedures.

  Time savings:

• faster filing and retrieval of

  information

• fewer misfiles

  higher staff efficiency and productivity Cost savings:

• less frequent purchase of filing equipment and supplies

• less office space used for filing equipment

• less time spent on filing

• less likelihood of litigation losses resulting from lost documents

• less likelihood of lost documents leading to unfavorable audit findings and penalties

• less costly recovery of vital records

  Establishing and maintaining control over files will bring specific benefits:

• easier training of new personnel

• expandability and flexibility to meet the needs of the office

• standard procedures for disposal of obsolete records

  Continued on page 4

  1,4 Department Spotlight: Records Retention Center

  2 Open Enrollment Time 3,6,8 Cast Changes & News

• Rural Fire Protection Plan

• YAH Employee Spotlight

• 7 Class of 2017

• LCRD Summer Programs

• BOC Calendar

The Liberty County Cast ● May 2017 ● Volume 10, Issue 5 ● Liberty County BOC ● [phone]

Saturday, May 6

9 a.m. ‐ 1 p.m.

Quarterly event hosted by Keep Liberty Beautiful to collect old electronics and household hazardous waste items for recycling.

3 drop‐off locations:

Liberty County Health Department (Hwy. 84, Hinesville)

Liberty County Community Complex (Hwy. 84, Midway)

Walthourville City Hall

Also collecting old prescriptions and over-the- counter medicines for proper disposal.

For more info & full list of items accepted: keeplibertybeautiful.org

The 2017-18 Open Enrollment period for group health and voluntary insurance is from May 8 - 26 for changes effective July 1, 2017.

Open enrollment is your annual opportunity to make changes to your benefit elections for the upcoming plan year. Therefore, it is important that you understand all of the choices offered to you. Remember, once the open enrollment period ends on May 26, you cannot legally change, add or cancel coverage for the next 12 months unless there is a qualified change in family status (i.e. birth of a child, marriage/divorce, loss of coverage).

On-site sessions with our providers will be on May 10, 11 & 12.

Come by and speak with benefit representatives to learn more about your many options. Plus, you'll get a free gift & be entered to win a door prize. Attendance at one of the on-site sessions is MANDATORY for new full-time employees hired since 6/1/16.

If you have any questions, please contact Laura Troutman in HR.

n - ns : O Site Sessio 8:00 a.m. to 4:30 p.m. (break 12-1 p.m.) Courthouse Annex

Congratulations to Sergeant Fernando George. He retired on May 1st after 6 years with the Liberty County Sheriff's Office. We thank Sgt.

George for his service and wish him all the best in retirement.

8:00 a.m. to 12:00 p.m. Liberty Co. Jail 1:30 to 4:30 p.m. D.A./Child Support Office 8:00 a.m. to 1:00 p.m. (no break) Justice Center

Page 2 The Liberty County Cast ● May 2017 ● Volume 10, Issue 5 ● Liberty County BOC ● [phone]

Happy Anniversary

We wish to recognize our full-time and part-time employees who celebrate a service anniversary this month.

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ars

28 Ye

Cathy Gordon (Child Support)

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ars

22 Ye

Tamra Dufresne (D.A.'s Office) Debbie Whitehurst (Administration)

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ars

19 Ye

LaDona Andrews (Child Support)

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ars

17 Ye

Ralph Dixon (Sheriff's Office) Shannon Mooney (Jail)

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ars

15 Ye

Gary Eckman (Solid Waste)

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ars

14 Ye

Chris Beasley (Roads)

Curtis Williams (Roads)

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ars

13 Ye

James Sharp III (Tax Commissioner)

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ars

12 Ye

Cynthia Belton (Recreation, p/t)

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ars

11 Ye

Richard Edwards (Animal Control) Paul Zechman (Building & Licensing)

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ars

7 Ye

Carolyn Taylor (Jail)

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6 Ye

Cristy Starcher (9-1-1 Communications)

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4 Ye

James Brockington (Solid Waste, p/t)

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ars

3 Ye

Natasha Poertner (Jail) Grant Porter (Sheriff's Office)

Janet Wooten (Child Support) Jackson Yarbrough (Recreation)

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ars

2 Ye

Jaclyn Collum (Child Support) Jason Sanders (Sheriff's Office)

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ear

1 Y

Kevin Burgess (Jail)

Cherryl Edenfield (Probate Court) Larry Davis (Building Maintenance) Matthew Henning (Jail)

Faces & Places: Earth Day 2017

Enjoy a few photos from Keep Liberty Beautiful's Earth Day Celebration! KLB Director Sara Swida (#1, left) and volunteer Leah Hayes drove around assisting vendors before and during the event. Kim

McGlothlin (#2, center) welcomed visitors at the registration booth. At the County Government Month booth was Laura Troutman, Nickie Martin, Maria Tart and Larry Logan (#3). These and other employees helped provide a fun, educational event to the community all about loving & protecting the environment!

Page 3

The Liberty County Cast ● May 2017 ● Volume 10, Issue 5 ● Liberty County BOC ● [phone]

MAY 1

Kerri Brinkley (State Court)

MAY 3

Matthew Ainsworth (LCSO)

MAY 6

Joann Downs (Clerk's Office)

MAY 10

Jason Sanders (LCSO) Johnny Schaadt (Solid

Waste)

MAY 11

Mitchell Howard (Jail)

MAY 14

Eddie Walden (Commissioner, District 6)

MAY 15

Weyman Chapman Jr. (LCSO)

Cheryl Crummett (9-1-1)

MAY 16

John Adams (Jail) Robert Kitchings (LCSO)

MAY 17

David Bruno (LCSO) Amy Deloach (D.A.'s

Office)

Richard Somerville (Recreation)

MAY 19

Jerry Damon (Bldg.

Maintenance)

Dennis Davis (Detectives)

(continued on page 8)

• improved service to clients/public

• protection of vital records

• compliance with legal and audit retention requirements

Develop a Plan:

A good filing system is developed through a basic file plan. Planning is important because it establishes direction and control, ensures that everyone involved has a common understanding of purpose and goals, provides guidelines, and identifies the elements of a project.

Plan elements in logical order:

1. Assign responsibility

2. Obtain support

   The Liberty County Board of Commissioners and Liberty County Fire Services conducted three informational meetings in April to discuss a Fire Protection Plan for the rural areas of the county only. The first was held at the Gum Branch Fire Station #15, the second at the East End Community Complex and the last one at the Dorchester Civic Center.

   The purpose of these meetings was to provide information on a proposed rural fire protection plan that would create 3 manned Fire Stations across Liberty County and to solicit feedback from the citizens on their thoughts of how it might be done better or if they were not in favor of such an endeavor.

   At each meeting, a presentation was given that outlined the reasons why manned stations are needed, what the anticipated cost of startup would be for the first year, and the cost needed for years 2 through 5. It was also discussed how the county would

3. Collect information: inventory records

4. Analyze records

5. Develop a filing system

6. Implement system

7. Train users

8. Monitor implementation, follow up and revise system

Get organized without getting lost… Manage your files before they manage you...

pay for this project. Some of the money would come from SPLOST, some from insurance premium tax, some from a fire fee to be assessed on all rural property, and several other sources. You can view the entire presentation on the Liberty County website by going to the following link: Rural Fire Protection Presentation.

The three proposed fire stations to be manned are Station #15, a new station to be built at Miller Park which will serve as the County's main station, and the third station would be somewhere in the vicinity of Fort Morris Road and Islands Highway. In addition, a building would be built at Isle of Wight. This building would house fire equipment and a truck to assist residents living in that area of the county.

For additional information please contact Brian Darby at Liberty County Fire Services, 912-876-4511 or [e-mail].

Page 4 The Liberty County Cast ● May 2017 ● Volume 10, Issue 5 ● Liberty County BOC ● [phone]