Jadi Imaging : Administrative Guide for the 22nd AGM

JADI IMAGING HOLDINGS BERHAD

[Registration No. 200001023711 (526319-P)]

(Incorporated in Malaysia)

ADMINISTRATIVE GUIDE FOR THE 22ND ANNUAL GENERAL MEETING ("22ND AGM")

Date	Time	Broadcast Venue
Thursday,	2:30 p.m.	Lot 4.1, 4th Floor, Menara Lien Hoe
21 September 2023		No. 8, Persiaran Tropicana
		Tropicana Golf & Country Resort
		47410 Petaling Jaya, Selangor Darul Ehsan

1. MODE OF MEETING
   The 22nd AGM will be conducted on a fully virtual basis using the Remote Participation and Voting facilities operated by InsHub Sdn Bhd via https://rebrand.ly/JADI-AGM.
   The Broadcast Venue of the 22nd AGM is strictly for the purpose of complying with Section 327(2) of the Companies Act 2016, whereby the main venue of the meeting shall be in Malaysia and the Chairman of the meeting shall be present at the main venue of the meeting. Shareholders/proxy(ies) from the public WILL NOT BE ALLOWED to attend the 22nd AGM in person at the Broadcast Venue on the day of the meeting.
2. SHAREHOLDERS' PARTICIPATION AT THE 22ND AGM VIA REMOTE PARTICIPATION AND VOTING ("RPV") FACILITIES
   Shareholders are to attend, speak (including posing questions to the Board via real time submission of typed texts) and vote (collectively, "participate") remotely at the 22nd AGM using the RPV facilities via https://rebrand.ly/JADI-AGM.
   A shareholder who has appointed a proxy or attorney or authorised representative to participate at this 22nd AGM via RPV facilities must request his/her proxy or attorney or authorised representative to register himself/herself for RPV at https://rebrand.ly/JADI-AGM.
   We strongly encourage you to participate in the 22nd AGM via the RPV facilities. You may also consider appointing the Chairman of the Meeting as your proxy to attend and vote on your behalf at the 22nd AGM.
   Kindly refer to the Procedures for RPV as set out below for the requirements and procedures.

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3. PROCEDURES FOR RPV

Please read and follow the requirements and procedures below to engage in remote participation through live streaming and online remote voting at the 22nd AGM using the RPV facilities:-

	Procedure		Action
BEFORE THE 22ND AGM DAY
(a)	Register	as	a	• Using your computer, access to the website at
	participant in the Virtual	https://rebrand.ly/JADI-AGM. Click on the REGISTER link to
	22nd AGM			register as a participant for the 22nd AGM.
				• If you are using mobile devices, you can also scan the QR code
				provided on the left to access the registration page. Click
				REGISTER and enter your email, followed by NEXT to fill in your
				details to register for the 22nd AGM.
				• Upon submission of your registration, you will receive an email
				notifying you that your registration has been received and is
				pending verification.
				• The event is powered by Cisco Webex. You are recommended
				to download and install Cisco Webex Meetings (available for PC,
				Mac, Android, and iOS).
(b)	Submit your	online	• Registration for the 22nd AGM is open from Monday, 31 July
	registration		to	2023 at 5:00 p.m. and the registration will be closed on
	participate	the	22nd	Tuesday, 19 September 2023 at 2:30 p.m. Shareholder(s) or
	AGM remotely		proxy(ies) or corporate representative(s) or attorney(s) are
				required to pre-register their attendance for the 22nd AGM to
				ascertain their eligibility to participate the 22nd AGM using the
				RPV facilities.
				• Clicking on the link will redirect you to the 22nd AGM event page.
				Click on the REGISTER link for the online registration form.
				• Complete your particulars in the registration page. Your name
				MUST match your CDS account name [not applicable to
				proxy(ies) or corporate representative(s) or attorney(s)].
				• Kindly fill in the CDS account number and indicate the number
				of shares you hold. If you have more than one CDS account,
				please state the CDS account number and indicate the number
				of shares held separately with a comma (,).
				• Read and agree to the Terms & Conditions and confirm the
				Declaration.
				• Please review your registration and ensure all information given
				is accurate before you proceed to click SUBMIT to register for
				your remote participation. Failure to do so will result in your
				registration being rejected.
				• System will send an e-mail to notify that your registration for
				remote participation is received and pending verification.
				• After verification of your registration against the Record of
				Depositors as at 13 September 2023, the system will send you
				an e-mail on/after 14 September 2023 to approve or reject your
				registration for remote participation.
				(Note: Please allow sufficient time for approval of the registration for
				the RPV.)

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Procedure			Action
ON THE DAY OF THE 21ST AGM
(a)	Participating the Virtual	• Two reminder e-mails will be sent to your inbox. First reminder
	22nd AGM		will be sent one day before the 22nd AGM day, while the second
				reminder will be sent an hour before the commencement of the
				22nd AGM.
				• Click JOIN EVENT in the reminder email for remote participation
				at the 22nd AGM at any time from 1:30 p.m., i.e. an hour before
				the commencement of the 22nd AGM on Thursday, 21
				September 2023 at 2:30 p.m.
				• Please ensure you have downloaded and installed Cisco Webex
				Meetings application before attending the Virtual 22nd AGM.
(b)	Participate through Live	• You will be given a short briefing on the RPV facilities.
	Streaming		• Your microphone will be muted throughout the whole session.
				• If you have any question for the Chairman/ Board of Directors,
				you may use the Q&A PANEL to transmit your questions. The
				Chairman/ Board of Directors will endeavour to respond to
				relevant questions submitted by remote participants during the
				22nd AGM. If there is time constraint, the responses will be e-
				mailed to you at the earliest possible, after the meeting.
				• The meeting session will be recorded.
				• Please note that the quality of the live streaming is dependent on
				the bandwidth and stability of the internal connection at your
				location.
(c)	Online Remote Voting	• The Chairman of the Meeting will announce the commencement
				of the voting session and the end of the voting session of the 22nd
				AGM.
				• The list of resolutions for voting will appear at the right-hand side
				of your computer screen. You are required to indicate your votes
				for the resolutions that are tabled for voting within the given time
				frame.
				• Confirm and click the SUBMIT button upon completion to submit
				your votes.
				• The decision of votes cannot be changed once it is submitted.
(d)	End	of	remote	• Upon the announcement by the Chairman on the closure of the
	participation		22nd AGM, the live streaming will end.

4. ENTITLEMENT TO PARTICIPATE AND APPOINTMENT OF PROXY

Only members whose names appear on the Record of Depositors as at 13 September 2023 shall be eligible to participate in the 22nd AGM or appoint proxy(ies) or corporate representative(s) or attorney(s) and/or the Chairman of the Meeting to participate and vote on his/her behalf.

The hard copy of the proxy forms and/or documents relating to the appointment of proxy(ies) or corporate representative(s) or attorney(s) for the 22nd AGM shall be deposited by hand or post with the Company's Share Registrar at Workshire Share Registration Sdn Bhd of A3-3-8 Solaris Dutamas, No. 1, Jalan Dutamas 1, 50480 Kuala Lumpur, Malaysia or alternatively, via email to the Company's Share Registrar at [e-mail] later than Tuesday, 19 September 2023 at 2:30 p.m.

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All members are strongly encouraged to participate and vote remotely at the 22nd AGM using the RPV facilities. The procedures and requisite documents to be submitted by the respective members to facilitate remote participation and voting are summarised below:-

1. For Individual Members
   If an individual member is unable to participate the 22nd AGM, he/she is encouraged to appoint proxy(ies) or the Chairman of the meeting as his/her proxy and indicate the voting instructions in the Proxy Form in accordance with the notes and instructions printed therein.

1. For Corporate Members
   Corporate members [through the appointment of Corporate Representative(s) or proxy(ies)] who wish to participate and vote remotely at the 22nd AGM must contact the Company's Share Registrar with the details set out below for assistance and is required to deposit the following documents to the Company's Share Registrar no later than Tuesday, 19 September 2023 at 2:30 p.m..
2. 1. Certificate of appointment of its Corporate Representative or Proxy Form under the seal of the corporation;
   2. Copy of the Corporate Representative's or proxy's MyKad (front and back)/Passport; and
   3. Corporate Representative's or proxy's email address and mobile phone number.

If a corporate member [through the appointment of Corporate Representative(s) or proxy(ies)] is unable to participate the 22nd AGM, the corporate member is encouraged to appoint the Chairman of the Meeting as its proxy and indicate the voting instructions in the Proxy Form in accordance with the notes and instructions printed therein.

1. For Institutional Members
   The beneficiaries of the shares under a Nominee Company's CDS account ("Institutional member(s)") who wish to participate and vote remotely at the 22nd AGM may request its Nominee Company to appoint him/her as a proxy to participate and vote remotely at the 22nd AGM. The Nominee Company must then contact the Company's Share Registrar with the details set out below for assistance and is required to deposit the following documents to the Company's Share Registrar no later than Tuesday, 19 September
   2023 at 2:30 p.m.:
2. 1. Proxy Form under the seal of the Nominee Company;
   2. Copy of the proxy's MyKad (front and back)/Passport; and
   3. Proxy's email address and mobile phone number.

If an institutional member is unable to participate the 22nd AGM, the institutional member is encouraged to appoint the Chairman of the Meeting as its proxy and indicate the voting instructions in the Proxy Form in accordance with the notes and instructions printed therein.

5. REVOCATION OF PROXY

Please note that if a Shareholder has submitted his/her Proxy Form prior to the 22nd AGM and subsequently decides to personally participate in the 22nd AGM via RPV facilities, the Shareholder must contact the Company's Share Registrar to revoke the appointment of his/her proxy no later than Tuesday, 19 September 2023 at 2:30 p.m.

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1. VOTING AT MEETING
   The voting at the 22nd AGM will be conducted on a poll in accordance with Paragraph 8.29A of the Main Market Listing Requirements of Bursa Malaysia Securities Berhad ("Bursa Securities"). The Company has appointed Workshire Share Registration Sdn Bhd as the Poll Administrator to conduct the poll voting electronically and SharePolls Sdn Bhd as Independent Scrutineers to verify the poll results.
   Shareholders can proceed to vote on the resolutions before the end of the voting session which will be announced by the Chairman of the Meeting and submit your votes at any time from the commencement of the voting session announced by the Chairman of the Meeting. Kindly refer to the "Procedures for RPV" provided above for guidance on how to vote remotely via the RPV facilities. The Scrutineers will verify and announce the poll results followed by the Chairman's declaration whether the resolution tabled for voting is duly passed or otherwise.
2. RESULTS OF THE VOTING
   The resolutions proposed at the 22nd AGM and the results of the voting for the same will be announced at the 22nd AGM and subsequently via an announcement made by the Company through Bursa Securities at www.bursamalaysia.com.
3. NO RECORDING OR PHOTOGRAPHY
   By participating at the 22nd AGM, you agree that no part of the 22nd AGM proceedings may be recorded, photographed, stored in any retrieval systems, reproduced, transmitted or uploaded in any form, platform or social media or by any means whether it is mechanical, electronical, photocopying, recording or otherwise without the prior written consent of the Company. The Company reserves the rights to take appropriate legal actions against anyone who violates this rule.
4. NO DOOR GIFT/ FOOD PACKS/ ANY VOUCHER
   There will be NO distribution of door gifts or food packs or any vouchers.
5. ENQUIRY
   If you have any enquiries on the above, please contact the following designated persons during office hours on Mondays to Fridays from 9:00 a.m. to 5:30 p.m. (except on public holidays):-
6. 1. For Registration, logging in and system related:

Name	:	Ms Eris/ Ms Jey
Contact No.	:	03-7688 1013
Email	:	[e-mail]

1. For Proxy Form and other matters:

Name	: Mr. Tee Yee Loon/ Mr.Vemalan a/l Naraynan
Contact No.	:	03 - 6413 3271/ 012-371 8858
Email	:	[e-mail]

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