Jubilee Spinning & Weaving Mills : Final Notice of Annual General Meeting

Jubilee Spinning & Weaving Mills Limited

Notice of Annual General Meeting

Notice is hereby given that the 50th Annual General Meeting of the shareholders of Jubilee Spinning & Weaving Mills Limited (the "Company") will be held on Thursday, the October 26, 2023 at 10.30 a.m. at the registered office of the company at 503-E, Johar Town, Lahore to transact the following businesses:-

Ordinary Business:

1. To receive, consider and adopt the audited financial statements of the Company for the year ended June 30, 2023 together with the Directors' and Auditors'
   Reports thereon.
2. To appoint Auditors of the Company and fix their remuneration.

Special Business:

3. To approve circulation of annual balance sheet and profit and loss account, auditor's report and directors report etc. (the "Annual Audited Financial Statements") to members of the company through QR enabled code and web link as allowed by Securities and Exchange Commission of Pakistan via S.R.O. 389 (I)/2023 dated March 21, 2023:

"Resolved that as notified by the Securities and Exchange Commission of Pakistan via S.R.O. 389 (I)/2023 dated March 21, 2023 circulation of annual audited financial statements to the members through QR enabled code and web link instead of transmitting the annual audited financial statement through

CD/DVD/USB, be and is hereby approved'.

By Order of the Board

(M. Zeeshan Saleem)

Company Secretary

Registered Office:

503-E, Johar Town

Lahore, Pakistan:

T:[phone]

Dated: October 04, 2023

Notes:

1. The Members' Register will remain closed from October 20, 2023 to October 26, 2023 (both days inclusive). Physical / CDC transfers received at the Registered Office of the Company by the close of business on October 19, 2023.
2. A member eligible to attend and vote in this meeting may appoint another member as proxy to attend and vote in the meeting. Proxies in order to be effective must be received by the company at the Registered Office not later than 48 hours before the time for holding the meeting. A proxy must be a member of the Company.
3. Shareholders are requested to immediately notify the change in address, if any.

4. CDC account holders will further have to follow the guidelines as laid down in circular No.1 dated January 26, 2000 issued by the Securities and Exchange Commission of Pakistan:

1. For attending the meeting:

i).	In case of individuals, the account holder or sub-account holder
	and/or the person whose securities are in group account and their
	registration details are uploaded as per the Regulations, shall
	authenticate his/her identity by showing his original Computerized
	National Identity Card (CNIC) or original passport at the time of
	attending the meeting.
ii).	In case of corporate entity, the Board of Directors'
	resolution/power of attorney with specimen signatures of the
	nominee shall be produced (unless it has been provided earlier) at
	the time of the Meeting.

1. For Appointing Proxies

i).	In case of individuals, the account holder or sub-account holder
	and/or the person whose securities are in group account and their
	registration details are uploaded as per the Regulations, shall
	submit the proxy form as per the above requirement.
ii).	The proxy form shall be witnessed by two persons whose names,
	addresses and CNIC numbers shall be mentioned on the form.
iii).	Attested copies of CNIC or the passport of the beneficial owners
	and the proxy shall be furnished with the proxy form.
iv).	The proxy shall produce his original CNIC or original passport at
	the time of the Meeting.
v).	In case of corporate entity, the Board of Directors'
	resolution/power of attorney with specimen signatures shall be
	submitted (unless it has been provided earlier) along with proxy
	form to the company.

1. Computerized National Identity Card (CNIC) / National Tax Number (NTN)
   CNIC or NTN of the shareholders is mandatory in terms of the directive of the Securities and Exchange Commission of Pakistan contained in S.R.O. 831(I)/2012 dated July 05, 2012 for the issuance of future dividend warrants etc., and in the absence of such information, payment of dividend may be withheld in term of SECP's above mentioned directive. Therefore, the shareholders who have not yet provided their CNICs or NTN are once again advised to provide the attested copies of their CNICs or NTN (if not already provided) directly to our Independent Share Registrar without any further delay.
2. Dividend Mandate Option
   Section 242 of Companies Act, 2017 and Circular No. 18/2017 dated August 01, 2017 issued by Securities and Exchange Commission of Pakistan (SECP) has directed all listed companies to pay dividend only through electronic mode directly into the bank accounts designated by the entitled shareholders with effect from November 01, 2017.

In view of above, you are advised to provide your complete bank account/IBAN detail as per format given below to our share Registrar M/s. Vision Consulting Limited, 3-C, LDA Flats, Lawrence Road, Lahore (in case CDC accountholders/Sub accountholder, please provide said details to respective member Stock Exchange) enabling us to comply with above Section/Circular.

1. Dividend Mandate Detail Folio Number
   Name of Shareholder Title of Bank Account
   Bank Account Number (Complete)
   Bank's Name, Branch Name, Code and Address
   Cell Number
   Landline number, if any
   CNIC Number (also attach copy)
   It is stated that the above mentioned information is correct, that I will intimate the changes in the above mentioned information to the company and the concerned Share Registrar as soon as these occur.
2. Availability of Audited Financial Statements on Company's Website
   The Company has placed the Audited Annual Financial Statements for the year ended June 30, 2023 along with Auditors and Directors Reports thereon on its website: www. www.jsw.com.pk.
3. Members can exercise their right to demand a poll subject to meeting requirements of Section 143 to Section 145 of the Companies Act, 2017 and applicable clauses of the Companies (Postal Ballot) Regulations, 2018.

STATEMENT OF MATERIAL FACTS UNDER SECTION 134(3) OF THE

COMPANIES ACT, 2017

This statement sets out the material facts concerning the special business to be transacted at the Annual General Meeting ('AGM') of Jubilee Spinning & Weaving Mills Limited (the 'Company') to be held on October 26, 2023. Agenda Item 3 Circulation of Annual Audited Accounts through QR enabled Code and web link. The Securities and Exchange Commission of Pakistan has allowed listed companies, through its S.R.O. No. 389(I)2023 dated March 21, 2023 to circulate the Annual Audited Financial Statements to their members through QR enabled code and web link instead of transmitting the Annual Audited Financial Statements through CD/DVD/USB. The company shall circulate Annual Audited Financial Statements through email address in case it has been provided by the members to the company, and upon demand, supply hard copies of the Annual Audited Financial to the members free of cost. None of the Directors of the company have any direct or indirect interest in this special business.