Dawood Hercules : Postal Ballot

Ballot Paper for Voting Through Post

DAWOOD HERCULES CORPORATION LIMITED

Registered Office: Dawood Centre, M.T. Khan Road, Karachi-75530

Contact: ([phone], Website: https://www.dawoodhercules.com/

For poll to be held at the Annual General Meeting of Dawood Hercules Corporation Limited on Friday, 26 April 2024, at 10:30 am. at Karachi School of Business and Leadership (KSBL) situated at National Stadium Road, opp Liaquat National Hospital, Karachi as well as through video-link facility to transact the following businesses:

Contact Details of Chairman, where ballot paper may be sent:

Business Address: The Chairman Dawood Hercules Corporation Limited, Dawood Centre, M.T. Khan Road, Karachi-75530.

Attention: Company Secretary, Designated Email Address: [e-mail]

Name of shareholder/joint shareholders

Registered address of shareholder(s)

Number of shares held

Folio number / CDC Account

CNIC No./Passport No (in case of foreigner) (copy to be attached) Additional information and enclosures (In

case of representative of body corporate, corporation and Federal Government.)

Instructions For Poll

1. Please indicate your vote by ticking (√) the relevant box.
2. In case both the boxes are marked as (√), your ballot paper shall be treated as "Rejected".

I/we hereby exercise my/our vote in respect of the below resolutions through ballot by conveying my/our assent or dissent to the resolution(s) by placing tick (√) mark in the appropriate box below.

S. No.	Nature and description of Resolutions	I/We assent to the	I/We dissent to the
Resolution (FOR)	Resolution (AGAINST)

1. "RESOLVED that approval of the members of Dawood Hercules Corporation Limited (the "Company") be and is hereby accorded in terms of Section 199 and other applicable provisions of the Companies Act, 2017 and the Company be and is hereby authorized to provide short term funded and unfunded financial assistance to the following associated companies up to the amount stated below in respect of each company for a period of one year starting from the date the funds are provided, at markup rate which shall not be less than the 3 month Karachi Inter Bank Offered Rate (3M KIBOR) + 100bps for the relevant period or the borrowing cost of the Company, whichever is higher, and as per terms and conditions of agreement and as disclosed to the members
   FURTHER RESOLVED that approval be and is hereby granted for annual renewal of the above short term funded and unfunded assistance for further periods of four (4) years if required by the associated companies on the same terms and conditions.
   FURTHER RESOLVED that this Special Resolution shall be valid for a period of Five (5) years starting from the date of approval by members and the Chief Executive Officer and/or Chief Financial Officer and/or Company Secretary of the Company be and are hereby jointly empowered and authorized to do all acts, matters, deeds and things, take any or all necessary actions including signing and execution of agreement(s) and to complete all legal formalities as may be necessary or incidental expedient for the purpose of implementing the aforesaid resolutions"
2. "RESOLVED that circulation/ transmission of Annual Audited Financial Statements to the shareholders through QR enabled code and weblink as notified by the Securities and Exchange Commission of Pakistan vide its S.R.O. 389 (I)/2023 dated March 21, 2023, or any other transmission medium allowed by the regulators, be and is hereby approved.
   FURTHER RESOLVED that Chief Executive Officer and/or Company Secretary be and are hereby singly authorized to take and do all necessary actions, deeds and things which are or may be necessary, incidental and/or consequential to give effect to the aforesaid resolution."

Signature of shareholder(s)

Place

Date

NOTES:

1. Duly filled and signed original postal ballot should be sent to the Chairman, at above-mentioned business or email address.
2. Copy of CNIC/Passport (in case of foreigner) should be enclosed with the postal ballot form.
3. Postal ballot forms should reach chairman of the meeting on or before April 25, 2024 during working hours (i.e. by 5:00 p.m.). Any postal ballot received after this date and time, will not be considered for voting.
4. Signature on postal ballot should match the signature on CNIC/Passport (in case of foreigner).
5. Incomplete, unsigned, incorrect, defaced, torn, mutilated, over written ballot papers will be rejected.
6. In case of representative of body corporate and corporation, postal ballot must be accompanied with copy of CNIC of authorized person, along with a duly attested copy of Board Resolution, Power of Attorney, or Authorization Letter in accordance with Section(s) 138 or 139 of the Companies Act, 2017, as applicable, unless these have already been submitted alongwith the Proxy Form. In case of foreign body corporate etc. all documents must be attested from the Counsel General of Pakistan having jurisdiction over the member.
7. M/s. UHY Hassan Naeem & Co. Chartered Accountants, the External / statutory auditor of the Company, has been appointed as Scrutinizer, who have the necessary knowledge and experience to independently scrutinize the voting process.
8. Ballot Paper has also been placed on the website of the Company www.dawoodhercules.comMembers may download the Ballot Paper from the website or use Original/Photocopy as published in Newspapers.