Pakistan Telecommunication : News paper ad of the AGM Notice

NOTICE OF THE TWENTY-NINTH ANNUAL GENERAL MEETING

Notice is hereby given that the twenty-ninth Annual	4. Notice to shareholders who have not provided
General Meeting (the 'meeting') of Pakistan	their CNICs
Telecommunication Company Limited (the 'Company')	As per directives of the Securities and Exchange
will be held on Tuesday, May 28, 2024, at 11:00 a.m. at PTCL
Office, Sector G-8/4, Islamabad, to transact the following	Commission of Pakistan ("SECP") issued vide S.R.O No.
business:						831(I)/2012 dated July 5, 2012, the dividend warrants
					should bear the Computerized National Identity Card
1. To confirm minutes of the 28th Annual General
Number ("CNIC") of the registered shareholder or the
		Meeting held on April 28, 2023.	authorized person, except in case of minor(s) and
2.							corporate shareholder(s). Members who have not yet
To receive,	consider and	adopt the Audited	submitted photocopies of their valid CNICs are once
		Accounts for the year ended December 31, 2023,	again requested to provide the same with their
		together with the Auditors' and Directors' reports.	respective folio numbers to the Company's Share
		Pursuant to the provisions of Section 223(6) of the	Registrar, FAMCO Share Registration Services (Pvt.)
		Limited to ensure disbursement of their dividend withheld
		Companies	Act,	2017 (the "Act"), the Annual
		with the Company. Members holding shares in
		Audited Financial Statements of the Company have
		CDC/Participants accounts are also requested to
		been uploaded on the website of the Company	update their CNIC/NTN with CDC or their
		which can be downloaded from the following link	Participants/Stock Brokers.
		and/or QR enabled code:				5. Payment of dividend electronically (e-mandate)
		Weblink			QR Code		Under the provisions of Section 242 of the Companies
	https://ptcl.com.pk/uploads/Annual%20Report%202023.pdf			Act, 2017, it is mandatory for a listed Company to pay
			cash dividends to its shareholders only through
								electronic mode directly into the bank account
3. To appoint Auditors for the financial year ending	designated by the entitled shareholders.
		December 31, 2024, and to fix their remuneration.	In order to receive dividends directly into their bank
4. To transact any other business with the permission	account, shareholders holding shares in physical form
are requested to fill in the Electronic Credit Mandate
		of the Chair.						Form available on the Company's website and send it
					By Order of the Board	duly signed along with a copy of CNIC to the
	Islamabad			Zahida Awan	Company's Share Registrar, FAMCO Share Registration
			Services (Pvt.) Limited at 8-F, Near Hotel Faran, Nursery,
	Dated: May 7, 2024		Group Company Secretary	Block-6, P.E.C.H.S., Shahra-e-Faisal, Karachi.
								Shareholders who hold shares with CDC or Participants/
			NOTES
			Stock Brokers are advised to provide the mandate to
								CDC or their Participants/ Stock Brokers.
	1. Participation in the Annual General Meeting	6. Further Guidelines for CDC Account Holders
	In compliance with the instructions of the Securities and	CDC account holders will have to follow the guidelines
	Exchange Commission of Pakistan (the 'Commission')	issued by the SECP through its Circular 1 of January 26,
	promulgated vide its various Circulars, the Members are	2000, stated herein below:
	encouraged to attend the AGM through video-link or by
	consolidating their attendance through proxies. The Members	A. For Attending the Meeting
	whoarewillingtoattendandparticipateattheAGMthrough		In the case of individuals, the account holder or
	video-link are required to register their particulars by sending	(i)
	an emailto [e-mail]	sub-account holder and/or the person whose securities
								are in a group account and whose registration details
	Such Members are requested to register by providing their	are uploaded as per the Regulations, shall authenticate
	credentials i.e. Name, Folio Number, Scanned copy of	his/her identity by showing his/her original CNIC or
	CNIC (both sides), Cell Phone Number, and Number of	original passport at the time of attending the Meeting.
	Shares held in their name through email with the subject
	'Registration for PTCL's AGM'. Video link and login details	(ii)	In the case of a corporate entity, a resolution of the
	will be shared with only those Members whose emails,	Board of Directors / Power of Attorney with specimen
	containing all the required particulars, are received at the
	signature of the nominee shall be produced (unless the
	given email address before 05:00 p.m. on May 24, 2024. The
	same has been provided to the Company earlier) at the
	Members can	also	provide	their comments and
	time of the Meeting.
	suggestions related to the agenda items of the AGM at the
	email address: [e-mail]	B. For appointing Proxies
	The Company will follow the best practices and comply	(i) In the case of individuals, the account holder or
	with the instructions of the Government and the	sub-account holder and/or the person whose securities
	Commission to ensure protective measures are in place for	are in a group account and whose registration details
	the well-being of its Members.				are uploaded as per the Regulations shall submit the
	Any member of the Company entitled to attend and vote	proxy form as per the above requirement.
	at this meeting may appoint another person as his/her	(ii) The proxy form shall be witnessed by two persons,
	proxy to attend and vote on his/her behalf. A corporate
	whose names, addresses, and CNIC numbers shall be
	entity, being a member, may appoint any person,
	regardless of whether he is a member or not, as its proxy. In	stated on the proxy form.
	the case of corporate entities, a resolution of the Board of
	Directors /Power of Attorney with specimen signatures of	(iii)	Attested copies of CNICs or passports of the
	the person nominated to represent and vote on behalf of	beneficiary owner and the proxy shall be attached to
	the corporate entity shall be submitted to the Company	the proxy form.
	along with a completed proxy form. Proxies in order to be
	effective must be received by the Company at the	(iv) The proxy shall produce his/her original CNIC or
	Registered Office not less than 48 hours before the time
	fixed for holding the meeting.				original passport at the time of the Meeting.
	2. Closure of Share Transfer Books				(v)	In the case of a corporate entity, a resolution of the
	The Share Transfer Books of the Company will remain closed
	Board of Directors/ Power of Attorney with specimen
	from May 21, 2024, to May 28, 2024 (both days inclusive).	signature should be submitted along with the proxy form
	Transfers received by our Share Registrar, FAMCO Share	to the Company.
	Registration Services (Pvt.) Limited at 8-F, Near Hotel Faran,
	Nursery, Block-6, P.E.C.H.S., Shahra-e-Faisal, Karachi at the	7. Consent for Video Conference Facility
	close of business on May 20, 2024, will be treated in time for	Members can also avail video conference facility in
	the purpose of attending the Annual General Meeting.
3.	Change of Address					Karachi & Lahore. In this regard, please fill out the
				following and submit it to the registered address of the
	Members holding shares in physical form are requested to	Company at least 10 days before holding of the
	meeting.
	notify any change in address immediately to our Share
	Registrar, FAMCO Share Registration Services (Pvt.) Limited.	The video facility will be provided only if the Company
	Members holding shares in CDC/Participants accounts are
	receives consent from members holding in aggregate
	requested to update their addresses with CDC or their
	10% or more shareholding residing in Karachi or Lahore,
	Participants/Stock Brokers.

to participate in the meeting through video conference at least 10 days prior to the date of the meeting, the

Company will arrange video conference facility in that city subject to availability of such facility in that city.

The Company will intimate members regarding venue of video conference facility at least 5 days before the date

of the meeting along with complete information necessary to enable them to access such facility.

I/we __________of____________, being a member of

Pakistan Telecommunication Company Limited holder of

__________ Ordinary Shares(s) as per Register Folio No.

__________________ hereby opt for video conference

facility at ____________.

Signature of Member

8. Circulation of annual audited financial statements through QR enabled code and weblink

As allowed by the Securities and Exchange Commission of Pakistan (SECP) vide its Notification S.R.O. 389(I)/2023 dated March 21, 2023, the shareholders of the Company in their general meeting held on April 28, 2023, had

authorized the Company to circulate the annual audited

financial statements through QR enabled code and

weblink instead of circulating the same through

CD/DVD/USB. Soft copies of the Annual Audited Financial Statements are available on the Company's official

website www.ptcl.com.pk

9. Deduction of withholding tax on the amount of dividend

The following information is being disseminated for the

information of the members in accordance with the instructions of the SECP promulgated vide its Circular No. 19/2014 of October 24, 2014;

1. The Government of Pakistan through Finance Act has made certain amendments in section 150 of the Income Tax Ordinance, 2001 whereby different rates are prescribed for deduction of withholding tax on the amount of dividend paid by the companies. These tax rates are as under:

1. For filers of income tax returns: 15%
2. For non-filers of income tax returns: 30%

All shareholders whose names are not entered into the

Active Tax-pavers List (ATL) provided on the website of FBR, despite the fact that they are filers, are advised to

make sure that their names are entered into ATL before

the date for payment of future cash dividend otherwise tax on their cash dividend will be deducted as per the

rates prescribed by the authority.

1. For any further query/problem/information, the investors may contact Company's Share, Registrar FAMCO Share Registration Services (Pvt.) Limited, 8-F, Near Hotel Faran, Nursery, Block-6, P.E.C.H.S., Shahra-e-Faisal, Karachi (Ph.# [phone] and [phone]
   Email:[e-mail]
2. The corporate shareholders having CDC accounts are required to have their National Tax Number ("NTN")

updated with their respective participants, whereas

corporate physical shareholders should send a copy of their NTN certificate to the Company or its Share Registrar, FAMCO Share Registration Services (Pvt.) Limited. The shareholders while sending NTN or NTN certificates, as the

case may be, must quote the company name and their respective folio numbers.

10. Conversion of physical shares into book entry form

Pursuant to the provisions of Section 72(2) of the Companies Act, 2017, Shareholders having physical shareholding are encouraged to open a CDC Sub - Account with any authorized Broker or Investor Account directly with CDC, to convert their existing physical shares into scriptless form. It would be pertinent to note that per the existing regulations of the Pakistan Stock Exchange

Limited, trading of physical shares is not permitted. Conversion of physical shares into scriptless form will facilitate the shareholders in many ways e.g. safe custody and ease of sale or purchase of shares at their convenience.

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Weblink	QR Code
https://ptcl.com.pk/uploads/Annual%20Report%202023.pdf
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