PT Bank of India Indonesia Tbk : TERM OF REFERENCE (TOR) For Procurement of Server, Network Devices, Links and related services for DR Site

TERM OF REFERENCE (TOR)

For

Procurement of Server, Network Devices, Links and

related services for DR Site

INFORMATION TECHNOLOGY DIVISION

TOR Ref: BOII/HO/IT/DR-SITE/TOR/2024/02

Date- 29 FEBRUARY 2023

PT BANK OF INDIA INDONESIA Tbk

JL. H. SAMANHUDI NO. 37 JAKARTA 10710, INDONESIA

Telp : [phone] (hunting) Fax : [phone]

Term of Reference for Procurement of Server, Network Devices, Links and related services

______________________________________________________________

DISCLAIMER

The information contained in this Term of Reference (TOR) document or information provided subsequently to the Bidder(s) or applicants whether verbally or in documentary form by or on behalf of PT Bank of India Indonesia (Bank), is provided to the Bidder(s) on the terms and conditions set out in this TOR document and all other terms and conditions subject to which such information is provided.

This TOR is neither an agreement nor an offer and is only an invitation by the Bank to the interested parties for submission of bids. The purpose of this TOR is to provide the Bidder(s) with information to assist the formulation of their proposals. This TOR does not claim to contain all the information each Bidder may require. Each Bidder should conduct its own investigations and analysis and should check the accuracy, reliability and completeness of the information in this TOR and where necessary obtain independent advice. Bank makes no representation or warranty and shall incur no liability under any law, statute, rules or regulations as to the accuracy, reliability or completeness of this TOR. Bank may in its absolute discretion, but without being under any obligation to do so, update, amend or supplement the information in this TOR.

Subject to any law to the contrary, and to the maximum extent permitted by law, Bank and its directors, officers, employees, contractors, representatives, agents, and advisers disclaim all liability from any loss, claim, expense (including, without limitation, any legal fees, costs, charges, demands, actions, liabilities expenses or disbursements incurred therein or incidental thereto) or damage (whether foreseeable or not) ("Losses") suffered by any person acting on or refraining from acting because of any presumptions or information (whether oral or written and whether express or implied), including forecasts, statements, estimates, or projections contained in this TOR document or conduct ancillary to it whether or not the Losses arises in connection with any ignorance, negligence, casualness, disregard, omission, default, lack of care, immature information, falsification or misrepresentation on the part of Bank or any of its directors, officers, employees, contractors, representatives, agents, or advisers.

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2

Term of Reference for Procurement of Server,
Network Devices, Links and related services
______________________________________________________________
	DAFTAR ISI
DAFTAR ISI	3
1.	General Information, Terms and Condition	4
2.	Term Of Reference	11
3.	Thecnical Offer	12

4. Price Offer ..………………………..…………………...…..……………….13

5.	Non-Disclosure Agreement	18
6.	Contract Form	21

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3

Term of Reference for Procurement of Server, Network Devices, Links and related services

______________________________________________________________

1. 1. General Information, Terms and Condition

2. About PT Bank of India Indonesia Tbk/ Tentang Bank of India Indonesia:

PT Bank of India Indonesia	PT Bank of India Indonesia
(sebelumnya dikenal sebagai Bank	(formerly known as Bank Swadesi)
Swadesi)		adalah	perusahaan	is a banking company owned by
perbankan milik Bank of India,	Bank of India, India's state-owned
perusahaan	milik	negara	India.	company.	The	bank	is
Bank ini berkantor pusat di Jakarta	headquartered in Jakarta and has
dan telah berdiri sejak tahun 1968.	been established since 1968. PT
PT Bank of India Indonesia Tbk	Bank of India Indonesia Tbk intends
bermaksud	untuk	mengadakan	to procure Internet Services for its
Layanan		Internet	untuk	Kantor	Head Office i.e. Jakarta from
Pusatnya		yaitu	Jakarta	dari	interested qualified Internet Service
Penyedia	Layanan	Internet yang	Providers inline to the service
memenuhi		syarat	dan berminat	requirements	as	mentioned	in
sesuai		dengan	persyaratan	Terms of Reference (TOR).
layanan	sebagaimana disebutkan
dalam	Kerangka	Acuan	Kerja
(TOR)

1. Service Requirements/Terms of Reference (TOR) / Permintaan Layanan / Kerangka Acuan Kerja
   Please refer Part-2.

III. Questions
Pertanyaan	untuk klarifikasi lebih	Questions or queries for further
lanjut dapat	disampaikan secara	clarifications should be submitted in
tertulis ke [e-mail]	writing to [e-mail]
IV. Important Schedules:
Tanggal/jadwal penting RFP di atas	The important dates / schedules
adalah sebagai berikut	for the above RFP shall be as
		following:

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4

Term of Reference for Procurement of Server, Network Devices, Links and related services

______________________________________________________________

Tanggal dan Waktu dimulai/dikeluarkannya		06/02/2024
Dokumen TOR
Date and Time of commencement /release
of TOR Document
Tanggal terakhir untuk klarifikasi			29/02/2024 17:00 hours
Last date for any clarification
Tanggal dan Jam Terakhir Penerimaan			11/03/2024 12:00 hours
Penawaran di Alamat seperti dibawah ini
Last Date and Time for Receipt of Bids at
Address as given below-
Kelayakan Tanggal dan waktu pembukaan			11/03/2024 13:00 hours
Penawaran
Date and Time of opening of Eligibility Bids
Alamat untuk Komunikasi dan pengajuan		PT BANK OF INDIA INDONESIA
Tbk
penawaran
JL. H. SAMANHUDI NO. 37
Address for Communication and submission
JAKARTA 10710, INDONESIA
of bid
Telp: [phone] (hunting)
		Fax : [phone]
Ketersediaan dokumen penawaran			Dokumen TOR dapat diunduh dari
Bid document Availability			bagian Berita di situs web Bank kami
			https://www.boiindonesia.co.id
			TOR Document can be downloaded
			from the News section of our Bank's
			web-site
			https://www.boiindonesia.co.id

V. Instructions for submission / Petunjuk Penyerahan
Penawaran	harus	disiapkan	Quotations	should be	prepared
berdasarkan	pedoman/persyaratan	based	on	the
yang ditetapkan dalam dokumen ini,	guidelines/requirements	set forth

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PT. Bank Of India Indonesia, Tbk

5

Term of Reference for Procurement of Server, Network Devices, Links and related services

______________________________________________________________

bersama dengan formulir penawaran	in this document, along with a
harga yang diisi dengan benar dan	properly filled out and signed price
ditandatangani oleh penandatangan	quotation	form	by	authorized
resmi perusahaan, harus diserahkan	signatory of the firm, have to be
dalam bentuk hardcopy atau dikirim	submitted in hardcopy or sent by
melalui email ke it@boiindonesia	e-mail to [e-mail] as
.co.id sebagai File PDF yang	password protected PDF File,	no
dilindungi kata sandi,	paling lambat		later than by 11.03.2024, Monday
tanggal 11.03.2024, Senin sebelum		before 1:00 PM	.
pukul 13.00.
Harap perhatikan pedoman berikut	Please	note	the	following
untuk pengiriman elektronik:	guidelines		for		electronic
					submissions:

• Referensi	berikut	harus •
dicantumkan	pada	amplop
proposal	dan	jika	proposal
diajukan	melalui email, harus

dicantumkan dalam baris subjek email

"Usulan Pengadaan Perangkat Jaringan dan Layanan Terkait di DR Kramat Jati PT BOI Indonesia Tbk di Jakarta."

• Proposal yang tidak memuat •

subjek email yang benar atau proposal yang tidak akurat/tidak lengkap dapat diabaikan oleh petugas pengadaan dan oleh karena itu tidak dipertimbangkan.

The following reference must be stated on envelope of the proposal and in case of proposal through email, must be included in the email subject line:

"Proposal for Procurement

Network Devices and Related Services at DR Kramat Jati of PT BOI Indonesia Tbk in Jakarta."

Proposals that do not contain the correct email subject line or inaccurate / Incomplete proposal may be overlooked by the procurement officer and therefore not considered.

• Total ukuran email	tidak	boleh •	The total e-mail size may not
melebihi 10 MB (termasuk badan	exceed 10 MB (including e-
email, lampiran dan header yang	mail	body,	encoded
dikodekan).	Jika	rincian	attachments	and	headers).
teknisnya	ada	dalam file	Where the technical details are
elektronik	berukuran	besar,	in large electronic files, it is
disarankan	agar	dikirimkan	recommended	that	these	be
secara terpisah sebelum	batas	sent	separately before	the
waktu.				deadline.

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6

Term of Reference for Procurement of Server, Network Devices, Links and related services

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VI.	Overview of Evaluation: / Ikhtisar Evaluasi
	Proses	Penawaran	akan	Process	Quotations	will	be
	dievaluasi	berdasarkan	evaluated	based	on	the
	proposal teknis dan total biaya	technical proposal and the total
	layanan (penawaran harga).	cost of the services (price
					quote).
VII.	Award / Penghargaan
	Bank	akan	memberikan	Bank shall award a Long Term
	Perjanjian Jangka	Panjang	Agreement with duration of 3
	dengan jangka waktu 3 (tiga)	(three) years to the lowest-
	tahun	terhadap	penawaran	priced technically acceptable
	dengan	harga terendah yang	offer.

dapat diterima secara teknis.

VIII. Right to Vary Requirements at Time of Award:/ Hak untuk Memvariasikan Persyaratan pada Saat Penghargaan

PT Bank of India Indonesia Tbk berhak pada saat pemberian Kontrak untuk menambah atau mengurangi hingga 20% volume layanan yang ditentukan dalam RFQ ini tanpa perubahan harga satuan atau syarat dan ketentuan lainnya.

PT Bank of India Indonesia Tbk reserves the right at the time of award of Contract to increase or decrease by up to 20% the volume of services specified in this RFQ without any change in unit prices or other terms and conditions.

IX. Payment Terms:/ Ketentuan Pembayaran

Jangka waktu pembayaran adalah setelah 30 hari kerja setelah menerima faktur dan pengiriman/penerimaan kiriman tonggak sejarah yang terkait

denganpembayaran sebagaimana ditentukan dalam kontrak.

The payment terms shall be after 30 business days upon receipt of invoice and delivery/acceptance of the milestone deliverables linked to payment as specified in the contract.

A. Untuk Biaya	Satu Kali	A. For One Time Charges (Part-
(Bagian-A)-		A)-
Setelah	selesainya	After	complete
commissioning	dan	commissioning	and

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PT. Bank Of India Indonesia, Tbk

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Term of Reference for Procurement of Server, Network Devices, Links and related services

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pemasangan	perangkat	installation	of	network
jaringan dan link setelah	devices and link after signoff
penandatanganan	oleh	by the Bank.
Bank.
B. Untuk Perangkat	Jaringan	B. For Network Devices(Part-
(Bagian-B)-		B)-

50% dari pengiriman

perangkatjaringan (sebagaimana disebutkan dalam Bagian-B) di BOII HO.

50% setelah selesainya pemasangan dan setelah

penandatanganan dan akseptasi oleh Bank

50% of upon delivery of

network devices (as mentioned in Part-B) at BOII HO.

50% of upon Completion of installation and after signoff and acceptance by Bank

C. Untuk	Biaya C. For	Recurring
Bandwidth/Layanan	Bandwidth/Services
Berulang (Bagian-C)-	Charges(Part-C)-

Tunggakan bulanan dan hutang dalam waktu 30 hari sejak diterimanya faktur.

Monthly in Arrears and payables within 30 days of receipt of invoice.

1. Authorized Signatory / Penandatanganan yang Sah

Peserta Lelang yang dipilih harus menunjukkan pihak-pihak

yangberwenang menandatangani kontrak dan

dapat berdiskusi dan berkorespondensi dengan Bank, sehubungan dengan kewajiban- kewajiban berdasarkan TOR atau Kontrak. Penyedia layanan yang dipilih harus menyerahkan pada saat penandatanganan kontrak, salinan resmi dari keputusan Dewan mereka,

disahkan oleh Sekretaris

Perusahaan,memberi wewenang kepada pejabat atau pejabat perusahaan untuk

berdiskusi, menandatangani

The selected Bidder shall

indicate the authorized signatories who can discuss and correspond with the Bank, with regard to the obligations under the TOR or Contract. The selected service provider shall submit at the time of signing the contract, a certified copy of the resolution of their Board, authenticated by Company Secretary, authorizing an official or officials of the company to

discuss,sign agreements/contracts with the Bank, raise invoice and accept

payments and also to

correspond. The Service

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PT. Bank Of India Indonesia, Tbk

8

Term of Reference for Procurement of Server, Network Devices, Links and related services

______________________________________________________________

perjanjian/kontrak dengan Bank,	Provider shall furnish proof of
membuat faktur dan menerima	signature identification for above
pembayaran	dan	juga	purposes as required by the
berkorespondensi.	Penyedia	Bank.
Layanan akan memberikan bukti
identifikasi	tanda	tangan untuk
tujuan di	atas	sebagaimana

	diwajibkan oleh Bank.
XI.	Arbitration / Arbitrase
	Segala		perselisihan	atau	All disputes	or	differences
	perbedaan	antara	para pihak	between the parties shall be
	harus		diselesaikan		secara	resolved amicably. If amicable
	damai.		Apabila		penyelesaian	settlement is not possible, then
	secara			damai		tidak	such disputes and differences
	memungkinkan,				maka	shall be resolved through an
	perselisihan		dan	perbedaan	Arbitrator mutually agreed upon
	tersebut	diselesaikan	melalui	by the both parties.
	Arbiter yang disepakati bersama
	oleh kedua belah pihak.
XII.	Confidentiality / Kerahasiaan
	Penyedia Layanan harus, setiap	The Service Provider shall, at all
	saat,	menjaga		kerahasiaan	times,	maintain confidentiality
	mengenai isi Perjanjian ini dan	regarding the contents of this
	informasi	hak	milik	termasuk	Agreement		and	proprietary
	Nasabah		Bank,		Pemegang	information	including	of	the
	Kartu,	informasi/data	bisnis,	Bank's	Customers,	Card
	teknis atau keuangan baik pada	Holders,	any	business,
	saat	pengungkapan,	yang	technical		or		financial
	ditetapkan	secara		tertulis	information/data whether at the
	sebagai		rahasia.		atau	tidak.	time of disclosure, designated in
	Penyedia Layanan setuju untuk	writing as confidential or not.
	menjaga kerahasiaan dan tidak	The Service Provider shall be
	mengungkapkan kepada pihak	agreed to keep in confidence
	ketiga mana pun dan semua	and not disclose to any third
	Informasi Rahasia yang tersedia	party	and		all	Confidential
	kepada		Peserta	Lelang, baik	Information	available	to	the
	informasi	tersebut	diberikan	Bidder,	whether	such
	secara tertulis, lisan atau visual,	information is given in writing or,
	dan apakah	tulisan	tersebut	is oral or visual, and whether
	ditandai	untuk	menunjukkan	such	writing	is	marked	to

Pengadaan Internet Service Provider

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9

Term of Reference for Procurement of Server, Network Devices, Links and related services

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klaim.	kepemilikan	dan/atau	indicate the claims of ownership
kerahasiaan	atau	sebaliknya.	and/or	secrecy or otherwise.
Kecuali	ditentukan	lain	dalam	Except as otherwise provided in
Perjanjian	ini,	Penyedia	this	Agreement,	the	Service
Layanan	setuju		bahwa	Provider agrees that it shall not
Penyedia Layanan	tidak akan	use, nor reproduce for use in
menggunakan,		atau	any	way,	any	Confidential
mereproduksi untuk digunakan	Information of the Bank except
dengan cara apa pun, Informasi	to the extent required to fulfil its
Rahasia Bank apa pun kecuali	obligations	under	the
sepanjang	diperlukan	untuk	Agreement. The Bidder agrees
memenuhi	kewajibannya	to	protect	the	Confidential
berdasarkan Perjanjian. Peserta	Information of the Bank with at
Lelang setuju untuk melindungi	least the same standard of care
Informasi Rahasia Bank dengan	and procedures used by to
setidaknya	standar	perawatan	protect	its	own	confidential
dan prosedur yang	sama	information.
dengan yang digunakan untuk
melindungi	informasi	rahasia
Bank tersebut.

For / Untuk

Bank of India Indonesia

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PT. Bank Of India Indonesia, Tbk 10