Note: This document has been translated from a part of the Japanese original for reference purposes only. In the event of any discrepancy between this translated document and the Japanese original, the original shall prevail. The Company assumes no responsibility for this translation or for direct, indirect or any other forms of damages arising from the translation.
Securities Code: 7740
March 8, 2022
To Shareholders
Shiro Ajisaka
President & CEO
Tamron Co., Ltd.
1385 Hasunuma, Minuma-ku, Saitama,
Saitama Prefecture, Japan
NOTICE OF CONVOCATION OF THE
75th ORDINARY GENERAL MEETING OF SHEREHOLDERS
Tamron Co., Ltd. (the "Company") hereby notifies you that the 75th Ordinary General Meeting of Shareholders of the Company (the "Meeting") will be held as follows.
From the viewpoint of preventing the spread of COVID-19, we respectfully request that you exercise your voting rights ahead of the General Meeting of Shareholders either in writing or online and refrain from attending the venue on the day of the meeting. Please review the following "Reference Documents for General Meeting of Shareholders" and exercise your voting rights no later than 5:20 p.m., Monday, March 28, 2022 (Japan Standard Time) in accordance with the guide to exercising voting rights later in this notice.
1. Date and Time 10 a.m. on Tuesday, March 29, 2022 (reception starts at 9 a.m.)
2. Place | 5th floor, Annex to the Head Office of Tamron Co., Ltd. |
1385 Hasunuma, Minuma-ku, Saitama, Saitama Prefecture, Japan | |
(Please refer to the guide map provided at the end of this Notice of Convocation for directions.) |
3. Agenda
Reports 1. Business Report for the 75th term (from January 1, 2021 to December 31, 2021),
consolidated financial statements for the 75th term, and results of audit on the consolidated financial statements by Independent Auditors and the Audit & Supervisory Board
2. Report on non-consolidated financial statements for the 75th term (from January 1, 2021 to December 31, 2021)
Resolutions
Proposal 1: Appropriation of Surplus
Proposal 2: Partial Amendment of Articles of Incorporation
Proposal 3: Election of Eleven (11) Directors
Proposal 4: Revision to Compensation to Directors
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4. Guide to Exercising Voting Rights
-
If you exercise your voting rights by mail
Please indicate your vote for or against the proposals on the enclosed Voting Rights Exercise Form and return it so that it is received by 5:20 p.m. on Monday, March 28, 2022. - If you exercise your voting rights by Internet, etc.
If you exercise your voting rights on the Internet or by any other similar means, please read "Guidance Notes on the Exercise of Voting Rights via the Internet, etc." and exercise your voting rights by 5:20 p.m. on Monday, March 28, 2022.
End
If you are attending the Meeting, the Company asks that you kindly submit the enclosed Voting Rights Exercise Form
to the reception desk at the venue on the day of the General Meeting of Shareholders.
Notes to consolidated financial statements and notes to non-consolidated financial statements are published on the
official website of the Company (http://www.tamron.co.jp, Japanese only) in accordance with the provisions of the
relevant law and the Article 15 of its Articles of Incorporation. They are not stated in this Notice of Convocation.
Hence, the consolidated financial statements and non-consolidated financial statements audited by members of the
Audit & Supervisory Committee and Independent Auditors include the financial statements provided with this
Convocation Notice and notes to the financial statements published on the Company's official website.
If and when the Company makes any correction to the Business Report, consolidated financial statements, non-
consolidated financial statements and the Reference Documents for the General Meeting of Shareholders provided
with this Notice of Convocation the Company will announce the correction on its official website
(http://www.tamron.co.jp, Japanese only).
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Reference Documents for the General Meeting of Shareholders
Proposal 1: Appropriation of Surplus
The basic policy of the Company is to continue the stable distribution of profits to shareholders with an emphasis on continual dividends with a dividend payout ratio of around 35% according to the operating results, while considering the necessity of strengthening the management structure and research and development and capital investment for the launch of a new business from a long-term perspective, among other necessities.
In accordance with this fundamental policy, the Company would like to increase the year-end dividend per share for the fiscal year under review to 57 yen, mainly taking into consideration that performance through the fiscal year surpassed expectations.
As the Company paid an interim dividend of 25 yen per share in September 2021, the annual dividend will be 82 yen per share, the highest annual dividend ever. Note that a dividend payout ratio(consolidated) of 33.0%.
- Type of dividend Cash
- Matters concerning allocation of dividend and its total amount 57.00 yen per one common share of the Company
Total amount of dividend 1,204,905,729 yen
- Effective date of the dividend from surplus March 30, 2022
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Proposal 2: Partial Amendment of Articles of Incorporation
1. Reasons for amendment of the Articles of Incorporation
- The Company proposes shortening the term of office of Directors from two years to one year in order to build a management framework which will allow it to respond quickly to changes in the operating environment and also to further clarify the management responsibility of Directors and to increase opportunities to earn trust from shareholders. As a result, the Company proposes deleting the provisions on adjustment of the term of office.
- The amended provisions stipulated in the proviso of Article 1 of the Supplementary Provisions of the Act Partially Amending the Companies Act (Act No.70 of 2019) are due to come into effect on September 1, 2022, and the Company, therefore, proposes amending its Articles of Incorporation to prepare for adoption of a system for the electronic provision of materials for the General Meeting of Shareholders. Details are as follows.
- Article 15 in the proposed amendments stipulates to the effect that the Company shall take the electronic
provision measures with respect to information that constitutes the content of reference materials for the General Meeting of Shareholders.
- Article 15-2 in the proposed amendments establishes provisions to limit the scope of matters to be stated in the document that will be issued to shareholders who requested the issuance of the document.
- Since the provisions on Disclosure on the Internet and De Facto Provision of Shareholders' General Meeting Reference Documents, etc. (Article 15 of the current Articles of Incorporation) will no longer be
necessary, the Company proposes deleting these provisions.
- In connection with newly established and deleted provisions described above, the Company proposes establishing supplementary provisions on the dates changes take effect, etc.
2. Details of the amendments to the Articles of Incorporation
Details of the amendments are set out below.
(The underlined parts show the change.) | |
Current Articles of Incorporation | Proposed Amendments |
(Disclosure on the Internet and De Facto Provision of | |
Shareholders' General Meeting Reference Documents, etc.) | |
Article 15. When convening a shareholders meeting, the | |
Company may consider the information disclosed on the matters | |
that should be specified or displayed in reference documents for | |
the General Meeting of Shareholders, business reports, financial | |
statements, and consolidated financial statements via methods | |
that use the internet pursuant to the Ministry of Justice | |
ordinance as having been provided to the shareholders. |
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Current Articles of Incorporation | Proposed Amendments |
<New> | (Electronic Provision Measure, etc.) |
Article 15. Upon convening a General Meeting of | |
Shareholders, the Company shall take the | |
electronic provision measure with respect to | |
information that constitutes the content of | |
reference materials for the meeting of | |
shareholders, etc. | |
Article 15-2. Among matters for which the electronic | |
provision measure will be taken, the Company is | |
not required to state all or some of the matters | |
prescribed by the Ministry of Justice Order in the | |
document that will be issued to shareholders who | |
requested the issuance of the document by the | |
record date for the exercise of voting rights. | |
(Term of office) | (Term of office) |
Article 20. The term of office of Directors shall expire at | Article 20. The term of office of Directors shall expire at |
the time of conclusion of the ordinary general meeting of | the time of conclusion of the ordinary general meeting |
shareholders with respect to the last business year ending | of shareholders with respect to the last business year |
within two (2)years after their election. | ending within one (1)year after their election. |
Article 20-2. The term of office of a Director appointed | |
as an addition or alternate shall end at the expiration of | |
the term of office of other Directors holding office. | |
<New> | (Supplementary Provisions) |
1.The deletion of Article 15 on the current Articles of | |
Incorporation (Disclosure on the Internet and De Facto | |
Provision of Shareholders' General Meeting Reference | |
Documents, etc.) and the new establishment of Article | |
15 in the proposed amendment (Electronic Provision | |
Measure, etc.) shall take effect on the date of | |
enforcement (hereinafter, the "Enforcement Date") of | |
the amended provisions stipulated in the proviso of | |
Article 1 of the Supplementary Provisions of the Act | |
Partially Amending the Companies Act (Act No.70 of | |
2019). | |
2.Notwithstanding the provisions of the preceding | |
paragraph, Article 15 of the current Articles of | |
Incorporation shall remain valid for any General | |
Meeting of Shareholders the date of which is a date | |
within six (6) months of the Enforcement Date. | |
3.These Supplementary provisions shall be deleted on | |
the date on which six (6) months have elapsed from | |
the Enforcement Date or the date on which three (3) | |
months have elapsed from the date of the General | |
Meeting of Shareholders under the preceding | |
paragraph, whichever is later. |
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Attachments
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Disclaimer
Tamron Co. Ltd. published this content on 04 March 2022 and is solely responsible for the information contained therein. Distributed by Public, unedited and unaltered, on 07 March 2022 08:48:08 UTC.