Great Eastern Energy : AGM (29-Sep-2021)

GREAT EASTERN ENERGY CORPORATION LIMITED

CIN: U48985WB1992PLC095301

Registered Office: M-10, ADDA Industrial Estate, Asansol-713 305, West Bengal, India

NOTICE

Notice is hereby given that the 29th Annual General Meeting ("AGM") of the Shareholders of Great Eastern Energy Corporation Limited ("GEECL" or "the Company") will be held on Wednesday, the 29th day of September, 2021 at 12:30 P.M. through Video Conferencing ("VC") to transact the following business:

ORDINARY BUSINESS:

1. To receive, consider, and adopt the audited financial statements of the Company as on March 31, 2021 and the Reports of the Directors and Auditors thereon.
2. To appoint a Director in place of Mr. Prashant Modi (DIN: 00016724), who retires by rotation and being eligible, offers himself for re-appointment.
   To consider and, if thought fit, to pass with or without modifications, the following resolution as an
   Ordinary Resolution:
   "RESOLVED THAT pursuant to the provisions of Section 152 of the Companies Act, 2013, Mr. Prashant Modi (DIN: 00016724), who retires by rotation and eligible for re-appointment, be and hereby re-appointed as a Director of the Company."

SPECIAL BUSINESS:

3. To approve the remuneration of Cost Auditors of the Company for the Financial Year ending March 31, 2022

To consider and, if thought fit, to pass with or without modifications, the following resolution as an

Ordinary Resolution:

"RESOLVED THAT pursuant to the provisions of Section 148 and other applicable provisions, if any, of the Companies Act, 2013 read with the Companies (Audit and Auditors) Rules, 2014 (including any statutory modification(s) or re-enactment thereof, for the time being in force), the remuneration of Rs. 150,000 (Rupees One Hundred Fifty Thousand) excluding applicable taxes and reimbursement of out of pocket expenses, at actuals, as approved by the Board of Directors of the Company, be paid to Sanjay Gupta & Associates, Cost Auditors (Firm Registration No. 000212) of the Company for conducting the audit of the cost records of the Company for the Financial Year ending March 31, 2022.

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RESOLVED FURTHER THAT the Board of Directors of the Company be and hereby severally authorized to do all such acts, deeds, and things and to take all such steps as they may deem necessary, proper or expedient to give effect to this resolution."

By Order of the Board

Great Eastern Energy Corporation Ltd.

Date: September 1, 2021

Place: GurugramJitender Kumar

Company Secretary & Manager (Legal)

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NOTES:

1. As per Ministry of Corporate Affairs ("MCA") circular no. 02/2021 dated January 13, 2021 read with MCA circular no. 20/2020 dated May 5, 2020, MCA circular no. 14/2020 dated April 8, 2020 and MCA circular no. 17/2020 dated April 13, 2020 appointment of proxy by a Shareholder under section 105 of the Companies Act, 2013 ("the Act") is not allowed. However, in pursuance of section 113 of the Act, representatives of the Shareholders may be appointed for the purpose of voting through remote e-voting or for participation and voting in the AGM held through Video Conferencing ("VC") or other audio- visual means.
2. The Explanatory Statement pursuant to Section 102 of the Act in respect of the special business is annexed hereto.
3. Corporate Shareholders intending to attend the AGM through their Authorized Representative(s) are requested to send duly certified copy of the Board Resolution authorizing such representative(s) to attend and vote at the AGM at the email id:[e-mail]
4. Shareholders intending to attend the AGM are requested to send the duly filled out Attendance Slip (annexed herewith) at the email id:[e-mail]
5. The relevant documents referred to in the accompanying Notice of AGM and in the Explanatory Statement are open for inspection by the Shareholders of the Company at the Registered Office on all working days (except Saturdays, Sundays, and Public Holidays) between 10:00 A.M. to 12:00 P.M. upto the date of this AGM.
6. As per MCA circular no. 02/2021 dated January 13, 2021 read with MCA circular no. 20/2020 dated May 5, 2020, MCA circular no. 14/2020 dated April 8, 2020 and MCA circular no. 17/2020 dated April 13, 2020 AGM can be done through VC. To attend the AGM through VC via Microsoft Teams, the AGM VC link will be forwarded separately to all Shareholders in advance of the AGM.
7. Shareholders are requested to download Microsoft Teams available at the following link:https://www.microsoft.com/en-in/microsoft-365/microsoft-teams/download-app
8. Please send your Voting Card (annexed herewith) at the email id:[e-mail]
9. For any query related to the AGM, the Shareholders can contact Mr. Jitender Kumar, Company Secretary & Manager (Legal), at [phone] and/or at the email id: [e-mail]

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EXPLANATORY STATEMENT PURSUANT TO SECTION 102 OF THE COMPANIES ACT, 2013 ("the Act")

Item No. 3

The Board of Directors in their meeting held on July 13, 2021, on the recommendation of the Audit Committee, have approved the re-appointment of Sanjay Gupta & Associates, Cost Auditors (Firm Registration No. 000212) to conduct the audit of the cost records of the Company for the Financial Year ending March 31, 2022.

In accordance with the provisions of Section 148 of the Act, read with the Companies (Audit and Auditors) Rules, 2014, the proposal for payment of remuneration of Rs. 150,000 (Rupees One Hundred Fifty Thousand) excluding applicable taxes and reimbursement of out of pocket expenses, at actuals for the Financial Year ending March 31, 2022, to the Cost Auditors is placed for approval by the Shareholders of the Company.

None of the Directors or key managerial personnel of the Company or their relatives are, in any way, concerned or interested in the proposed resolution.

The Board recommends the Ordinary Resolution set out at item no. 3 of the notice for your approval.

By Order of the Board

Great Eastern Energy Corporation Ltd.

Date: September 1, 2021	Jitender Kumar
Place: Gurugram	Company Secretary & Manager (Legal)

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ATTENDANCE SLIP

GREAT EASTERN ENERGY CORPORATION LIMITED

CIN: U48985WB1992PLC095301

Registered Office: M-10, ADDA Industrial Estate, Asansol-713 305, West Bengal, India

Shareholders attending the AGM are requested to fill this slip and send the same at the email id: [e-mail]

Name of Shareholder

Folio/Client Id

DP Id

No. of Shares held

I hereby record my presence at the 29th Annual General Meeting of Great Eastern Energy Corporation Limited held on Wednesday, the 29th day of September, 2021 at 12:30 P.M. through Video Conferencing.

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(Signature)

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