Hibiscus Petroleum : Form of Proxy and Request Slip;

REQUEST SLIP

ANNUAL REPORT 2021/2022

Hibiscus Petroleum Berhad

Registration Number: 200701040290 (798322-P)

Should you require a printed copy of the Annual Report 2021/2022, please submit a request to our Share Registrar at their (Tricor) website at https://tiih.onlineby selecting "Request for Annual Report/Circular" under the "Investor Services" link or you may also make your request by filling up the form below:

Please send a printed copy of the Annual Report 2021/2022 to:

Mailing Address:

Particulars of Member:

Name:

NRIC No.:

Company No.: (if applicable)

CDS No.:

Telephone No.:

Signature:                                                      Date:                                                 

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FORM OF

PROXY

CDS Account No.						Hibiscus Petroleum Berhad
							Registration Number: 200701040290 (798322-P)
*I/We
I.C. No. / Passport No. / Registration No. / Company No.
of
Email Address	Mobile Phone No.

being a member of HIBISCUS PETROLEUM BERHAD ("HIBISCUS PETROLEUM" or "Company") hereby appoint                             

I.C. No. / Passport No.

of

Email Address

Mobile Phone No.

or failing him/her

,

I.C. No. / Passport No.

of

Email Address

Mobile Phone No.

or failing him/her, the CHAIR OF THE MEETING as my/our proxy, to vote for me/us on my/our behalf at the 12th Annual General Meeting (AGM) of the Company to be held via a virtual platform at the broadcast venue at Tricor Business Centre, Gemilang Room, Unit 29-01, Level 29, Tower A, Vertical Business Suite, Avenue 3, Bangsar South, No. 8, Jalan Kerinchi, 59200 Kuala Lumpur, Malaysia ("Broadcast Venue") on Thursday, 1 December 2022 at 9.30 a.m. or at any adjournment thereof, whichever is later, on the following resolutions (with or without modifications) referred to in the Notice of the 12th AGM by indicating an "X" in the space provided below:-

Item Agenda

1. To receive the Audited Financial Statements of the Company and the Group for the fiinancial year ended 30 June 2022 together with the Reports of the Directors and Auditors thereon.

Ordinary business

Resolution

For

Against

2.

Payment of a final single-tier dividend of 1.0 sen per ordinary share.

1

3.

To approve the payment of Non-Executive Directors (NEDs)' fees of RM250,000 per annum to the

2

Chair of the Board and RM150,000 per annum to each NED (save for the Chair of the Board) for the

period from 2 December 2022 until the date of the next AGM in year 2023, to be paid quarterly

in arrears.

4.

To approve the payment of NEDs' meeting allowances for the period from 2 December 2022

3

and up to the date of the next AGM in year 2023 at the following rate (as applicable), to be paid

quarterly in arrears:

•

RM4,500 for each meeting of the Board and of the Board Committees that a NED attends as

Chair of the meeting; or

•

RM3,500 for each meeting of the Board and of the Board Committees that a NED attends as a

member of the Committee.

5.

To approve payments for additional attendances and time expended by any NED for the Company's

4

purposes (or on behalf of the Company) at meetings and/or third-party events involving external

parties other than those referred to under Item 4 above, in the NED's capacity as a Director of the

Company, for the period from 2 December 2022 until the date of the next AGM in year 2023, at

the rate of RM3,500 per meeting or event, to be paid quarterly in arrears.

6.

To re-elect Mr Thomas Michael Taylor who is retiring pursuant to Clause 134 of the Constitution of

5

the Company.

7.

To re-elect Mrs Emeliana Dallan Rice-Oxley who is retiring pursuant to clause 110 of the Constitution

6

of the Company

8.

To re-appoint Messrs PricewaterhouseCoopers PLT as Auditors of the Company for the financial

7

year ending 30 June 2023 and to authorise the Directors to fix their remuneration.

Special business

Resolution

For

Against

9.

Authority for the Directors to allot and issue shares pursuant to Sections 75 and 76 of the Companies

8

Act 2016.

10.

Retention of YBhg Dato' Sri Roushan Arumugam as Independent Director.

9

Dated this              day of

2022

For appointment of two proxies, percentage of

shareholdings to be represented by the proxies

Number of shares

Percentage

Signature/Common Seal

Proxy 1

%

Proxy 2

%

Number of shares held

Total

100

%

"

Notes:

1. The Securities Commission Malaysia had on 7 April 2022 issued a Revised Guidance Note on the Conduct of General Meetings for Listed Issuers (Revised Guidance Note) stating various modes of conducting general meetings to align with the "Transition to Endemic" phase and the requirements under the prevailing and applicable Standard Operating Procedure (SOP) issued by Majlis Keselamatan Negara (MKN) and the Ministry of Health (MOH). The Revised Guidance Note allows listed issuers to continue leveraging technology to conduct their general meetings in line with the recommendation stated under Practice 13.3 of Malaysian Code on Corporate Governance. In line with the Malaysian Government's directive and the Revised Guidance Note, the 12th AGM of the Company will be conducted entirely on a virtual basis through live streaming and online remote voting via Remote Participation and Voting (RPV) facilities. The Company has appointed Tricor Investor & Issuing House Services Sdn Bhd (TIIH) as the Poll Administrator for this 12th AGM to facilitate the RPV via TIIH Online website at https://tiih.online. The procedures for members to register, participate and vote remotely via the RPV facilities are provided in the Administrative Guide for this 12th AGM.
2. The Broadcast Venue is strictly for the purpose of complying with Section 327(2) of the Act, which requires the Chair of the meeting to be present at the main venue. Members/proxies are NOT to be physically present at the Broadcast Venue on the day of this 12th AGM.
3. For purposes of determining who shall be entitled to attend this 12th AGM in accordance with Clauses 72(b) and 72(c) of the Company's Constitution and Section 34(1) of the Securities Industry (Central Depositories) Act, 1991, the Company shall be requesting Bursa Malaysia Depository Sdn Bhd to issue a General Meeting Record of Depositors as at 23 November 2022 and only Depositors whose name appear on such Record of Depositors shall be entitled to attend, speak (in the form of real time submission of typed texts) and vote via RPV at this 12th AGM.
4. A member shall be entitled to appoint up to two (2) proxies to attend and vote at the 12th AGM via RPV. Where a member appoints more than one (1) proxy, the appointments shall be invalid unless he specifies the proportions of his holdings to be represented by each proxy. A proxy appointed to attend and vote at the 12th AGM via RPV shall have the same right as a member to speak (in the form of real time submission of typed texts) at the 12th AGM.
5. A proxy or attorney or a duly authorised representative may, but need not be a member of the Company. There shall be no restriction as to the qualification of the proxy.
6. Where a member is an authorised nominee as defined under the Securities Industry (Central Depositories) Act, 1991 which is exempted from compliance with the provisions of subsection 25A(1) of the Securities Industry (Central Depositories) Act, 1991 (Exempt Authorised Nominee) which holds Ordinary Shares in the Company for multiple beneficial owners in one (1) securities account (Omnibus Account), there is no limit to the number of proxies which the Exempt Authorised Nominee may appoint in respect of each Omnibus Account it holds. Where the Exempt Authorised Nominee appoints more than one (1) proxy, the proportion of shareholdings to be represented by each proxy must be specified in the instrument appointing the proxies.

7. A member who has appointed a proxy or attorney or authorised representative to attend and vote at this 12th AGM via RPV must request his/her proxy to register himself/herself for RPV at TIIH Online website at https://tiih.online.

Please follow the procedures for RPV set out in the Administrative Guide.

8. For members who wish to appoint a proxy, the appointment of a proxy may be made in hard copy form or by electronic means.

Proxy Forms must be submitted in the following manner, not less than forty-eight (48) hours before the time appointed for holding the 12th AGM or adjourned meeting provided that in the event the member(s) duly executes the Form of Proxy but does not name any proxy, such member(s) shall be deemed to have appointed the Chair of the meeting as his/their proxy, provided always that the rest of the Form of Proxy, other than the particulars of the proxy has been duly completed by the member(s):

1. In hard copy form
2. 1. To be valid, the Form of Proxy duly completed must be deposited at the Company's Share Registrar, Tricor Investor & Issuing House Services Sdn Bhd's address at Unit 32-01, Level 32, Tower A, Vertical Business Suite, Avenue 3, Bangsar South, No. 8, Jalan Kerinchi, 59200 Kuala Lumpur or its Customer Service Centre at Unit G-3, Ground Floor, Vertical Podium, Avenue 3, Bangsar South, No. 8, Jalan Kerinchi, 59200 Kuala Lumpur.
   2. If the Form of Proxy is signed under the hands of an appointor or his attorney duly authorised (or if the appointor is a corporation, the Form of Proxy must be executed under its common seal or under the hands of an officer or attorney duly authorised), it should be accompanied by a statement reading "signed as authorised officer under
      Authorisation Document which is still in force, no notice of revocation having been received". If the Form of Proxy is signed under the attorney duly appointed under a power of attorney, it should be accompanied by a statement reading "signed under Power of Attorney which is still in force, no notice of revocation having been received". A copy of the Authorisation Document or the Power of Attorney, which should be valid in accordance with the laws of the jurisdiction in which it was created and is exercised, should be enclosed in the Form of Proxy.
3. Via Tricor Online System (TIIH Online). The Proxy Form can be electronically submitted via TIIH Online athttps://tiih.online. Please follow the procedures set out in the Administrative Guide.

9. Pursuant to Paragraph 8.29A of the Main Market Listing Requirements of Bursa Malaysia Securities Berhad, all resolutions set out in the Notice of this 12th AGM will be put to vote by way of poll. Independent Scrutineers will be appointed to verify the poll results.

PERSONAL DATA POLICY

By submitting an instrument appointing a proxy(ies) and/or representative(s), the member accepts and agrees to the personal data privacy terms set out in the Notice of 12th AGM dated 31 October 2022.

AFFIX

POSTAGE

STAMP

Share Registrar

TRICOR INVESTOR & ISSUING HOUSE SERVICES SDN BHD

Unit 32-01, Level 32, Tower A

Vertical Business Suite, Avenue 3

Bangsar South

No. 8, Jalan Kerinchi

59200 Kuala Lumpur

Malaysia

AFFIX

POSTAGE

STAMP

Share Registrar

TRICOR INVESTOR & ISSUING HOUSE SERVICES SDN BHD

Unit 32-01, Level 32, Tower A

Vertical Business Suite, Avenue 3

Bangsar South

No. 8, Jalan Kerinchi

59200 Kuala Lumpur

Malaysia

"