For advance questions and attendance on the day
[Delivered Document]
Notice of Convocation for the 82nd Annual Shareholders' Meeting in 2024
Date and Time
Wednesday, June 19, 2024 at 1:00 p.m.(Japan Time)
*Online distribution will start at 12:45 p.m. (Japan time) (scheduled)
Holding Method
Shareholders' Meeting without a designated location
(virtual-only shareholders' meeting)
Resolution Item
Election of Ten (10) Directors
-
Deadline for exercising voting rights in advance via the Internet and in writing (by post):
Tuesday, June 18, 2024 at 5:20 p.m. (Japan Time) - Deadline for receipt of advance questions: Friday, June 14, 2024 at 5:20 p.m. (Japan Time)
This is an English translation of the Notice of Convocation for the 82nd Annual Shareholders' Meeting of LIXIL Corporation (the "Company") to be held on June 19, 2024. The Company provides this translation for your reference and convenience only and without any warranty as to its accuracy or otherwise. If there is any discrepancy between the Japanese version and the English translation, the Japanese version shall prevail.
Securities Code: 5938
LIXIL Corporation
Table of contents
CEO Message
CEO Message…………….. | 2 |
Notice of Convocation… 3 | |
Matters to be posted on the | 4 |
Company' website…….……………………… | |
Steps for the 82nd Annual | 5 |
Shareholders' Meeting ………..…………… | |
Exercising voting rights | 7 |
in advance…………..…………………………… |
- Exercise via the Internet
- Exercise in writing
Ask advance questions……………………… | 9 |
Attending Shareholders' Meeting on | 10 |
the day (no prior application necessary) ……… |
Notices (please be sure to confirm)….. 11
Shareholders who have difficulty using the Internet……………………………… 12
Key Points for the Exercise 14 of voting rights …………….
- Election of Director Candidates…….. 15
- Corporate Governance System …….. 19
-
Promotion of LIXIL's Impact
Strategy and our Environmental Initiatives ……………………………………… 21 -
Progress of Management
Strategy ……………………………………….. 23 - Policy and Status of Cross Shareholdings ……………………………… 25
Reference Materials for the Shareholders'
Meeting .………………………27
Item: Election of Ten (10) Directors ………... 28
Notice Regarding Change in Dividend Policy………………. 40
Governance ………………... | 41 |
Corporate Governance…………………………..… | 42 |
Board of Directors……………………………………. 44 | |
Nomination Committee ………………….… | 45 |
Audit Committee …………………………………….. | 46 |
Compensation Committee ……………...………. | 47 |
Governance Committee ………………………….. | 48 |
Shareholder Letter ………… | 50 |
Dear Shareholders,
We are sincerely grateful for your ongoing support.
At LIXIL, we have been accelerating our initiatives in line with our management direction as outlined in the "LIXIL Playbook." However, during the fiscal year ended March 2024, our international business faced a challenging environment due to rising interest rates and inflation in Europe and the US, which led to a slowdown in demand and significantly impacted our earnings. In contrast, the Japan business, while affected by a sluggish new housing market, has seen significant opportunities with government subsidies boosting renovations for high- insulation windows, an area where we have long been committed to enhancing housing performance.
By flexibly adapting to market changes and pushing forward structural reforms, particularly in Europe and the US, we are solidifying our foundation for sustainable growth and the recovery of our overseas business performance.
We are dedicated to addressing the escalating environmental challenges worldwide and creating new value through our business activities. Beyond reducing environmental impact in our business processes, innovations that contribute to richer and more sustainable living are emerging both in Japan and international markets. Innovations include PremiAL, a low-carbon aluminum extrusion made from aluminum scrap; revia, which turns all plastic waste into resources; KINUAMI, a foaming shower that delivers a new shower experience to a wide range of generations; and a shower toilet equipped with two nozzles for cleanliness. These innovations demonstrate our strategy to maximize our positive impact on society and the environment through our business activities.
The driving force behind creating value and realizing our Purpose, "to make better homes a reality for everyone, everywhere," is our diverse workforce. To foster innovation, it is essential that each employee can fully utilize their unique perspectives and skills. We will continue to focus on creating an environment where everyone can work authentically and feel their growth, as well as nurturing talents that will support LIXIL's future.
For a better life and healthier planet for generations to come, we will continue to leverage our technology and expertise to meet diverse customer needs and create new value. We kindly ask for your unwavering support as we move forward.
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Notice of Convocation | (Securities Code: 5938) |
June 3, 2024 | |
(Commencement date of electronic provision measures: May 24, 2024) | |
To Shareholders, | LIXIL Corporation |
Osaki Garden Tower | |
1-1Nishi-Shinagawa1-chome,Shinagawa-ku, Tokyo | |
Kinya Seto | |
Director, Representative Executive Officer, | |
President, and CEO |
Notice of Convocation for the 82nd Annual Shareholders' Meeting
Notice is hereby given that we will hold the 82nd Annual Shareholders' Meeting of LIXIL Corporation (the "Company"), the details
of which are as follows.
Shareholders may exercise their voting rights in advance via the Internet or in writing (by post). If you are using those methods, please exercise your voting rights by 5:20 p.m. on Tuesday, June 18, 2024 (Japan time).
1. Date and Time | Wednesday, June 19, 2024 at 1 p.m. (Japan time) |
(start of online streaming: 12:45 p.m. (Japan time) (scheduled)) | |
Alternative date and time | |
If the Shareholders' Meeting cannot be held at the date and time set forth above due to network | |
failures, etc., it will be held at the date and time set forth below. | |
The details will be posted on the Company's website*. | |
Friday, June 21, 2024 at 1 p.m. (Japan Time) | |
(start of online streaming: 12:45 p.m. (Japan time) (scheduled)) |
2. Holding Method Shareholders' meeting without a designated location (virtual-only shareholders' meeting)
・The Shareholders' Meeting will be held fully online (only via the Internet), so there will not be a venue that you can attend in person. Please attend online.
・Please see page 10 for the attendance method.
3. Agenda | Reports | (1) | Business Report, Consolidated Financial Statements, and Audit Reports on |
the Consolidated Financial Statements by Accounting Auditors and the | |||
Audit Committee for the 82nd Fiscal Year (from April 1, 2023 through | |||
March 31, 2024). | |||
(2) | Non-consolidated Financial Statements for the 82nd Fiscal Year (from April | ||
1, 2023 through March 31, 2024). | |||
Resolution Item | Item: Election of Ten (10) Directors |
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In convening this Shareholders' Meeting, the Company has taken electronic provision measures, and information that is the content of reference materials for the shareholders' meeting, etc. (matters for electronic provision measures) has been posted on the following websites as the "Notice of Convocation for the 82nd Annual Shareholders' Meeting (delivered document)," "Report for the 82nd Fiscal Year (delivered document)," and "Matters among the electronic provision measures matters for the 82nd Annual Shareholders' Meeting not provided in the delivered documents upon request for delivery of documents."
*The Company's website:https://www.lixil.com/en/investor/ir_event/meeting.html
The Tokyo Stock Exchange (TSE) website:https://www2.jpx.co.jp/tseHpFront/JJK020010Action.do?Show=ShowPlease confirm this by accessing the above TSE website (Listed Company Search), entering and searching for "LIXIL" (in full-widthor half-widthcharacters) for "Issue name (company name)" or the Company's securities code "5938" (in half-widthcharacters) for "Code," and then selecting "Basic information" and then "Documents for public inspection/PR information."
End
Matters to be posted on the Company's website
- Among the matters subject to measures for electronic provision, in accordance with laws and regulations and the Company's Articles of Incorporation, the following matters are not included in the delivered documents for shareholders who have requested delivery of the document. The Audit Committee and the Accounting Auditor have audited the documents to be audited, including the following matters.
- Notes to consolidated financial statements
- Notes to non-consolidated financial statements
- If there are any changes to the date, time, method, or operation of this Shareholders' Meeting due to an announcement by the government or other circumstances, such changes will be posted on the Company's website*.
- If there are any modifications to the matters subject to measures for electronic provision, a notice to that effect and the matters before and after the modifications will be posted on the Company's website* and the TSE website mentioned above.
- The results of the resolutions will be posted on the Company's website*.
- The Shareholders' Meeting on the day of the Meeting will be available on demand on the Company's website* at a later date.
<*The Company's website>https://www.lixil.com/en/investor/ir_event/meeting.html
- 4 -
Steps for Shareholders' Meeting
Before Shareholders' Meeting
On the day of the Shareholders' Meeting
- Wednesday, June 19, 2024 -
After the end of
the Shareholders' Meeting
Read disclosure materials
Exercise voting rights in advance
page
7,8
page | |||||||||
Attending | 10 | ||||||||
the Shareholders' Meeting |
Notice of Convocation | Reports |
The Company's
website
https://www.lixil.com/en/investor/ir_event/meeting.html
Exercise of voting rights via the Internet
Please access the website for exercising voting rights designated by the Company and follow the on-screen instruction to enter your approval or disapproval on the item by the voting deadline.
Voting deadline
Your votes must be entered no later than Tuesday, June 18, 2024, by 5:20 p.m.(Japan Time).
Address for log-in page
https://web.sharely.app/login/lixil-82
(Screen image after logging in)
Stream video on-demand
The Company's
website
https://www.lixil.com/en/investor/ir_event/meeting.html
Ask advance | page | |
9 | ||
Questions |
Address for log-in page
https://web.sharely.app/login/lixil-82
Submissiondeadline
By 5:20 p.m. on Friday, June 14, 2024 (Japan Time)
*Advance question in writing (by post) must arrive at the Company by 5:20 p.m. on Friday, June 14, 2024 (Japan Time)
Addressee
To: LIXIL Corporation, Governance Legal
Osaki Garden Tower
1-1Nishi-Shinagawa1-chome,Shinagawa-ku,
Tokyo 141-0033
Exercise of voting rights in writing (by post)
Please indicate whether you approve or disapprove of the item on your Voting Rights Exercise Card and return it so that we can receive it by the voting deadline.
Voting deadline
Your votes must arrive no later than Tuesday, June 18, 2024, by 5:20 p.m. (Japan Time).
Date and time
Wednesday, June 19, 2024 at 1 p.m. (Japan time)
*Online streaming will start at 12:45 p.m. (Japan time)(scheduled)
See results of resolution
The Company's
website
https://www.lixil.com/en/investor/ir_event/meeting.html
- 5 -
- 6 -
Exercising voting rights in advance
Please exercise voting rights in advance.
Voting Tuesday, June 18, 2024, by 5:20 p.m. (Japan Time)
deadline
We ask that shareholders attending the Shareholders' Meeting online also exercise their voting rights in advance as preparedness against network failures, etc.
For shareholders who have exercised voting rights in advance, but then attend online and exercise voting rights on the day of the Shareholders' Meeting, we will rescind their advance exercise of voting rights and tally their exercise of voting rights on the day of the Shareholders' Meeting.
Exercising Voting Rights in Advance via the Internet
- Access by reading the QR code -
You can log in to the website for exercising voting right without entering the Login ID and temporary password on the voting form.
1 Please read the QR code on the enclosed voting form. | 2 Please enter your vote according to the on-screen |
instruction. |
Exercise
via the Internet
Please access the website for exercising voting | Voting | Your votes must be entered no |
rights designated by the Company and follow the | later than Tuesday, June 18, | |
deadline | ||
on-screen instructions to enter your approval or | 2024 by 5:20 p.m. (Japan time). | |
disapproval on the items by the following voting | ||
deadline. |
Notes: Handling of voting rights that are exercised multiple times
If voting rights are exercised in duplicate via the Internet and in writing, the voting rights exercised via the Internet, will be deemed to be valid.
If voting rights are exercised multiple times via the Internet, the last votes exercised will be deemed to be valid. Further, if voting rights are exercised in duplicate by personal computer and smartphone, etc., the last votes exercised will be deemed to be valid.
*QR code is a registered trademark of
DENSO WAVE INCORPORATED
- Access by entering login ID and temporary password -
1 Please access the website below for exercising voting rights.
Website for exercising
voting rights (Japanese https://evote.tr.mufg.jp/text only)
Please indicate whether you approve or | Your Voting Rights Exercise Card | ||
Exercise | Voting | ||
disapprove the items and return it so that we can | must arrive no later than | ||
in writing | receive it by the following voting deadline. | deadline | Tuesday, June 18, 2024 by 5:20 |
p.m. (Japan time). |
2 Please enter the "Login ID and Temporary Password" indicated on the voting form and click. Thereafter please enter your vote according to the on-screen instructions.
*The screen is an image
Should you have any questions about how to exercise your voting rights via the Internet using a personal computer, smartphone, etc., please contact thefollowing.
Mitsubishi UFJ Trust and Banking Corporation
Corporate Agency Division Helpdesk
0120-173-027
(available toll-free from 9 a.m. to 9 p.m.)(Japan Time)*the language is available only in Japanese
Institutional investors may use the platform to electronically exercise voting rights for institutionalinvestors operated by ICJ, Inc.
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Ask advance questions |
Please send your advance questions by the following |
submission deadlines. |
Attending Shareholders' Meeting on the day
( no prior application necessary)
On the day of the Shareholders' Meeting, you can attend the meeting online by PC, smartphone, etc., watch the deliberations, ask questions in text messages and exercise your voting rights, etc.
Submission | Friday, June 14, 2024, by 5:20 p.m. (Japan Time) |
deadline |
*Advance questions in writing (by post) must arrive at the Company on Friday, June 14, 2024, by 5:20 p.m. (Japan time)
There are two methods for sending advance questions: via the Internet or in writing (by post).
Shareholders attending the Shareholders' Meeting can also send questions at the online attendance screen on the day of the Shareholders' Meeting.
Transmission of advance question via the Internet
1 | Please access the virtual-only shareholders' meeting | The screen on the right will | ||
system (Sharely) at the following address or QR code. | 3 | be shown, so | please | |
proceed according | to the | |||
Address | https://web.sharely.app/login/lixil-82 | on-screen instructions. | ||
1 On the day of the Shareholders' Meeting, please access the virtual-only shareholders' meeting system (Sharely) at the following address or QR code. Please note that they are different from the URL and QR code for exercising voting rights in advance via the Internet.
Address
https://web.sharely.app/login/lixil-82
We recommend the following environments.
・OS: Windows 10, Windows 11 , Mac OS 11, Mac OS 12, Mac OS13, Android
・Browser: Google Chrome、Firefox、Safari
* The latest versions of both OS and browser are recommended. |
2 Please enter the required information. Number of voting rights is described as "議決権の数" on the enclosed voting form. (The screen images below may differ from the actual screen depending on the device used or changes to specification.)
Shareholder number
(8-digitnumber/half-width characters)
Postal code (7-digit
number/no hyphen/half-
width characters)
Number of voting rights
Please enter Shareholder Number (8-
2 digit number/half-width characters), Postal code (7-digit-number/nohyphen/half-width characters) and Number of voting rights (number/half-width characters), and log in. Number of voting rights is described as "議 決 権 の数 " on the enclosed voting form.
Please enter your question and send. One question
4 (300 characters or less, in Japanese or English only) per transmission, and a total of no more than three transmissions per person will be allowed. Please note that questions will not be able to be submitted via the Internet if the submission is made more than the specified number of times.
We recommend checking the operation in advance with a test |
viewing if using an environment other than the above (iOS, iPad OS, |
etc.). Costs and fees, etc. with respect to the above will be borne by |
the shareholder. Although no prior application is required, please |
access the system as early as possible on the day of the Shareholders' |
Meeting. |
(number/ half-width characters)
Select English from here
(Screen image after logging in)
For Advance Questions in Writing (by Post)
Please send your questions in line with the details set forth in the following addressee by the submission deadline. In addition, please write your name and shareholder number on the paper yousend. Any format is acceptable.
Basic |
requirements |
Addressee
Submission deadline
Advance questions should be no more than 300 characters per question (Japanese or English only), and up to a total of threequestions.
Questions must be limited to those concerning the agenda ofthis Shareholders' Meeting.
To: LIXIL Corporation, Governance Legal
Osaki Garden Tower
1-1Nishi-Shinagawa1-chome,Shinagawa-ku, Tokyo 141-0033 Advance questions in writing (by post) must arrive at theCompany by 5:20 p.m. on Friday, June 14, 2024 (Japan Time)
Note: Shareholders are responsible for the mailing costs.
NoticeWe recommend checking the operation in advance with a test viewing.
URL for test viewing | https://www.stream.co.jp/check/office/ |
NOTE: The above URL is different from the one for exercising voting rights in advance via the Internet.
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Notices (please be sure to confirm)
1. Policy for handling questions | 3. Handling of exercise of voting rights on the day of the | |
Upon implementing a virtual-only Shareholders' Meeting, the | meeting | |
Company will handle questions sent by shareholders via the Internet | (1) On the day of the Shareholders' Meeting, voting rights can be | |
or in writing (by post) according to the following policy. | exercised up to the time to be specified by the Chairperson. | |
(1) With regard to advance questions, one question (300 characters | (2) For shareholders who have exercised voting rights in advance, but | |
or less, in Japanese or English only) per transmission, and a total | then attend the Shareholders' Meeting and exercise voting rights, | |
of no more than three transmissions per person (three questions | we will rescind their advance exercise of voting rights and tally | |
in total including submissions in writing) will be allowed. Please | their exercise of voting rights on the day of the Shareholders' | |
note that questions will not be able to be submitted via the | Meeting. Further, if shareholders who have exercised voting rights | |
Internet if the submission is made more than the specified number | in advance attend the Shareholders' Meeting and do not exercise | |
of times. | voting rights, we will tally their advance exercise of voting rights. | |
The advance questions will be accepted until: | (3) If a shareholder accesses and logs in the URL (page 10) for | |
Friday, June 14, 2024 at 5:20 p.m. (Japan Time) | attending the Shareholders' Meeting online on the day of the | |
*In case where the questions are sent in writing (by post), they | Shareholders' Meeting without exercising voting rights in advance | |
must arrive at the Company by the end of the aforementioned | but its exercise of voting rights cannot be confirmed, such | |
time. | shareholder will be treated as absent. | |
(2) When asking questions on the day of the Shareholders' Meeting, | 4. Motions | |
shareholders are requested to follow the methods specified by the | ||
Chairperson on the said day and ask questions via the Internet. | (1) | Motions can be submitted from the "Motion" tab on the online |
One question (300 characters or less, in Japanese or English only) | attendance screen from the opening to the close of the | |
per transmission, and a total of no more than three transmissions | Shareholders' Meeting. (Shareholders submitting motions are | |
per person will be allowed. Please note that questions will not be | requested to add a telephone number in case the Company needs | |
able to be submitted more than the specified number of times as | to contact the shareholder to confirm the content of the motion.) | |
in case of the advance questions via the Internet. | Only one motion should be submitted at a time (no more than | |
(3) With regard to the advance questions or the questions raised on | 300 characters; Japanese or English only). | |
the day of the Shareholders' Meeting, while it is possible that not | (2) If a motion is submitted and voted on, please cast your vote from | |
all those questions may be answered during the Shareholders' | the "Motion" tab on the online attendance screen. | |
Meeting, answers to the questions that have not been answered | (3) | Motions may be voted on before the voting of the item for |
(except for the questions not related to the purpose of this | resolution by the Chairperson's authority to put the proceedings | |
Shareholders' Meeting) will in principle be posted on the | in order. | |
Company's website* at a later day, provided that the questions | 5. The communication method used in the proceedings of | |
related to undisclosed material facts, questions related to the | ||
privacy of individuals, and questions including slander, etc. will not | this Shareholders' Meeting and network failure | |
be answered. As for advance questions, some questions and | countermeasures | |
answers could be posted on the Company's Website* before the | (1) The method for transmitting and receiving information in the | |
Shareholders' Meeting. | proceedings of this Shareholders' Meeting will be via the Internet. | |
(4) On the day of the Shareholders' Meeting, in case where questions | (2) As the countermeasure to prevent network failure when | |
are sufficiently answered and deliberated in light of the agenda of | implementing the virtual-only Shareholders' Meeting, the | |
the Shareholders' Meeting, the Company may break off answering | Company has chosen an operations system that has taken | |
questions. | network failure countermeasures such as the preparation of | |
(5) Duplicate questions from multiple shareholders may be | multiple backup lines and measures to mitigate load through | |
summarized and answered together either on the day of the | server distribution. | |
Shareholders' Meeting or the Company's website*. | (3) In the unlikely event that a network failure occurs, the Company | |
will respond according to the cause, for example by promptly | ||
* The Company's website: | switching to a backup line or switching the image distribution of | |
https://www.lixil.com/en/investor/ir_event/meeting.html | the operations system, and will also publicize the details of the | |
2. Handling of advance exercise of voting rights | response on the Company's website*. Further, the Company will | |
establish a point of contact for inquiries as necessary and publicize |
failure, the Shareholders' Meeting will be held at the alternative date and time set forth below.
- Notices on the details will be promptly provided on the Company's website*.
- At the beginning of this Shareholders' Meeting, a resolution will be submitted to grant the Chairperson the authority to decide to postpone or adjourn the Shareholders' Meeting in the event the proceedings are significantly impeded due to network failures, etc.
- If the Chairperson decided on the postponement or adjournment of the Shareholders' Meeting based on the resolution set forth above, the Chairperson will hold a postponed meeting or an adjourned meeting on the alternative date and time set forth below.
Alternative date and time:
Friday, June 21, 2024 at 1 p.m. (Japan time)
(start of online distribution: 12:45 p.m. (Japan time) (scheduled))
- Notices on the details will be promptly provided on the Company's website*.
- The Company's website: https://www.lixil.com/en/investor/ir_event/meeting.html
6. Attendance by proxy
One other shareholder who holds voting rights may exercise voting rights as a proxy. If attending the Shareholders' Meeting online by proxy, it will be necessary to submit the following documents, so please send them by the submission deadline below.
Necessary | - Power of attorney (bearing the signature or |
documents: | seal of the delegating shareholder) |
- Copy of the Voting Rights Exercise Card of | |
the delegating shareholder and the | |
delegated shareholder | |
Addressee: | |
By e-mail: | corporatehoumu@lixil.com |
By post: | To: LIXIL Corporation, Governance Legal |
Osaki Garden Tower,1-1Nishi-Shinagawa 1- | |
chome, Shinagawa-ku, Tokyo 141-0033 | |
Submission | Documents must arrive by 5:20 p.m. on |
deadline: | Wednesday, June 12, 2024. (Japan Time) |
*If the required documents have not been received by the submission deadline, attendance by proxy will not be permitted. *If the required documents are incomplete, attendance by proxy may not be permitted
7. Other notices
- The language accommodated at this Shareholders' Meeting will be Japanese. For shareholder convenience, it will also be possible to view the Shareholders' Meeting and exercise voting rights in English via simultaneous interpretation, but if there is any discrepancy between the Japanese content and English content, the Japanese content will prevail.
-
Shareholders will be responsible for the telecommunications devices and all expenses required to attend this Shareholders'
Meeting. - The Company has taken reasonable countermeasures regarding network failures as set forth in "5. The communication method used in the proceedings of this Shareholders' Meeting and network failure countermeasures" above, but it is possible that there will be a disruption, time lag in transmission or receipt, or temporary interruption of distributed images or audio or other network failure due to unavoidable circumstances or impacts such as the shareholder's telecommunications environment, and shareholders may not be able to attend this Shareholders'
Meeting or exercise their voting rights. The Company will not bear any responsibility for any disadvantage, etc. incurred by shareholders due to such network failures. We thank you for your understanding. - If the Chairperson determines that the proceedings or the stable operation of the online system may be hindered by repeatedly sending questions or motions, etc. with the same or similar content, or by repeatedly sending questions, etc. containing inappropriate content, etc. at this Shareholders' Meeting, the
Company may forcibly disconnect communication with the shareholder. - Disclosure to a third party of login information (shareholder number, postal code, and number of voting rights) or access information for the telephone conference system for shareholders who have difficulty using the Internet is strictly prohibited.
- The audio or visual recording, photographing, release, or public distribution, etc. of this Shareholders' Meeting is strictly prohibited.
(1) If voting rights are exercised in duplicate via the Internet and in | that on the Company's website . |
writing (by post), the voting rights exercised via the Internet will | (4) In readiness for the occurrence of a network failure, the Company |
be deemed to be valid. | has prepared a response manual that sets forth a classification by |
(2) If voting rights are exercised multiple times via the Internet, the | type of the anticipated network failures and an analysis of the |
last votes exercised will be deemed to be valid. Further, if voting | scope of their impact, the method for responding by type, |
rights are exercised in duplicate by personal computer and | response items, and the internal system, etc., and confusion will |
smartphone, etc., the last votes exercised will be deemed to be | be kept to a minimum by swiftly responding in accordance with |
valid. | the situation. |
*If approval or disapproval for an item is not indicated on the | (5) The following responses will be taken in readiness for the case in |
retuned Voting Rights Exercise Card, that will be treated as having | which this Shareholders' Meeting itself cannot be held or the |
indicated the intent to approve. | case in which its proceedings cannot move forward despite having |
implemented the responses set forth above. |
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Shareholders who have difficulty using the Internet
■ The conference call system (in Japanese only; call charges to be borne by the shareholder) will allow you to listen to the proceedings via voice. ■ You will not be able to ask questions, exercise your voting rights, or submit motions at the Shareholders' Meeting via the teleconference system. Please exercise your voting rights and ask questions in advance in writing (by mail).
■ Shareholders who wish to use the teleconference system are requested to contact the following address for "Logging" by telephone.
For inquirers
Logging: | Operation after logging in and viewing the distribution: | |
Mitsubishi UFJ Trust and Banking Corporation | Sharely Co., Ltd. | |
0120-858-696 | 03-6683-7661 | |
Monday, May 27, 2024 - Wednesday, June 19, 2024, 9:00 a.m. | Wednesday, June 19, 2024 at noon (Japan Time) to the close of | |
to 5:00 p.m. (Japan time) (weekdays only, until the close of | the Shareholders' Meeting. Language is only Japanese. | |
the Shareholders' Meeting). Language is only Japanese. |
- 12 -
Blank page
Key Points for the Exercise of
Voting Rights
- 13 - | - 14 - |
Key Points for the | 1 | Election of Director Candidates |
Exercise of Voting | ||
Rights |
The Board of Directors will be composed of 10 members if the Item for Resolution is approved at this Shareholders' Meeting. The Board of Directors of the Company is in the "phase of further contribution to the growth strategy," and it is proceeding with "the management team's transformation to the next generation" with the aim of "sustainable qualitative improvement in corporate governance." The Company is now proposing 10 Director candidates, including the new appointment of one Outside Director (and the retirement of two incumbent Directors (one of whom is an Outside Director)), as a result of a search for Outside Director candidates and examinations regarding the composition of the Board of Directors and each Committee based on the Director succession plan.
● | :The Company has specified the skill items of each Director candidate based on the judgement criteria on Page 17 of the Notice of |
Convocation of the 82nd Annual Shareholders' Meeting. | |
:(Background color) For Outside Director candidates, indicates the skill items that the Nomination Committee particularly expects | |
to be demonstrated. | |
Chairperson of Board of Directors and Constitution of Committees after |
Candi
dateName
Number
1 Kinya Seto
Gender
Male
Years of | Number of | |||||||
other listed | ||||||||
service as | Attendance at | |||||||
Age | Positions and Responsibilities at the Company | companies | ||||||
Director | the | |||||||
with | ||||||||
(on the date | (Appointment planned at the Board of Directors' Meeting | Candidate Attribute | ||||||
(at the end of | Board of | concurrent | ||||||
of this | ||||||||
Shareholder | this | after this Shareholders' Meeting) | Directors | positions | ||||
s' Meeting) | Shareholders' | Meetings | (which involve the | |||||
Meeting) | execution of | |||||||
business) | ||||||||
15/15 | 1 | |||||||
63 years | 8 years | Director | Reappoint | Executive | ||||
old | Representative Executive Officer and President | ment | (100.0%) | (None) | ||||
this Shareholders' Meeting | |||||||||||||||
Skill item (Experience, Knowledge and Expertise required for Directors of the Company) | |||||||||||||||
(If all the candidates are elected at this Shareholders' Meeting) | |||||||||||||||
★: Chairperson ●: Member of Committee | |||||||||||||||
Practical | Experience in | Experience in | Human | ||||||||||||
Negotiating | Accounting | Manufacturing | Chairperson of | ||||||||||||
Experience in | Global Business | Legal | Risk | Resources | Sales | IT | Nomination | Audit | Compensation | Governance | |||||
with | Finance | Technology | Board of | ||||||||||||
Corporate | and | Compliance | Management | Development | Marketing | Digital | Committee | Committee | Committee | Committee | |||||
Government | M&A | R&D | Directors | ||||||||||||
Management | Management | Labor | |||||||||||||
Agencies | |||||||||||||||
● | ● | ● | ● | ● | ● | ● | ● | ● | ● | ||||||
2 | Hwa Jin Song | Female | 53 years | 4 years | Director | Reappoint | 14/15 | 1 | ||||||
Representative Executive Officer | Executive | |||||||||||||
Montesano | old | and Executive Vice President | ment | (93.3%) | (None) | |||||||||
Outside Director | ||||||||||||||
3 | Outside | 12/12 | 1 | |||||||||||
Jun Aoki | Male | 67 years | 1 year | Member of Nomination Committee, Compensation | Reappoint | Non- | ||||||||
old | Committee, | ment | Indepen | executive | (100.0%) | (None) | ||||||||
and Governance Committee | dent | |||||||||||||
Outside Director | ||||||||||||||
4 | Shigeki Ishizuka | Male | 65 years | 1 year | Reappoint | Outside | Non- | 12/12 | 1 | |||||
Member of Audit Committee | ||||||||||||||
old | ment | Indepen | executive | (100.0%) | (None) | |||||||||
and Governance Committee | dent | |||||||||||||
5 | Ryusuke Ohori | Male | 59 years | - | - | Newappoint | Outside | Non- | - | 0 | ||||
old | ment | Indepen | executive | (None) | ||||||||||
dent | ||||||||||||||
Outside Director | ||||||||||||||
6 | Shiho Konno | Female | 60 years | 3 years | Reappoint | Outside | Non- | 15/15 | 1 | |||||
Member of Audit Committee, | ||||||||||||||
old | ment | Indepen | executive | (100.0%) | (None) | |||||||||
and Governance Committee | ||||||||||||||
dent | ||||||||||||||
Outside Director | ||||||||||||||
7 | Mayumi Tamura | Female | 64 years | 2 years | Reappoint | Outside | Non- | 15/15 | 2 | |||||
Member of Audit Committee | ||||||||||||||
old | ment | Indepen | executive | (100.0%) | (None) | |||||||||
and Governance Committee | dent | |||||||||||||
Outside Director | ||||||||||||||
8 | Outside | 15/15 | 0 | |||||||||||
Yuji Nishiura | Male | 71 years | 5 years | Chairperson of Nomination Committee, and | Reappoint | Non- | ||||||||
old | Member of Compensation Committee | ment | Indepen | executive | (100.0%) | (None) | ||||||||
and Governance Committee | dent | |||||||||||||
Outside Director | ||||||||||||||
9 | Daisuke Hamaguchi | Male | 71 years | 5 years | Reappoint | Outside | Non- | 15/15 | 0 | |||||
Chairperson of Audit Committee | ||||||||||||||
old | ment | Indepen | executive | (100.0%) | (None) | |||||||||
and Member of Governance Committee | dent | |||||||||||||
Outside Director | ||||||||||||||
10 Mariko Watahiki | Outside | 14/15 | 0 | |||||||||||
Female | 69 years | 3 years | Chairperson of Compensation Committee, and | Reappoint | Non- | |||||||||
old | Member of Nomination Committee | ment | Indepen | executive | (93.3%) | (None) | ||||||||
and Governance Committee | dent | |||||||||||||
Outside | Director candidates as provided for in Article 2, Paragraph 3, Item 7 of the Regulation for Enforcement of the Companies Act. |
IndependentDirector candidates who are to be reported as independent officers to each domestic stock exchange on which the Company is listed. Please see each "Reason for Judging Independence" on pages 30 through 37 for the specific reasons that each candidate was judged to be independent.
A Director candidate having a position as Executive Officer, Executive Vice President, Senior Vice President, employee, executive director, or other | |
Executive | |
positions as executive of the Company or its subsidiaries. | |
Non-executive | A Director candidate not having such position. |
- 15 -
● | ● | ● | ● | ● | ||||||||||||||||||||||||
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● | ● | ● | ● | ● | ● | ● | ● | ● | ● | |||||||||||||||||||
● | ● | ● | ● | ● | ● | ● | ● | |||||||||||||||||||||
● | ● | ● | ● | ● | ● | ● | ||||||||||||||||||||||
● | ● | ● | ● | ● | ● | ● | ● | |||||||||||||||||||||
● | ● | ● | ● | ● | ● | ● | ★ | ● | ● | ● | ||||||||||||||||||
● | ● | ● | ● | ● | ★ | ★ | ||||||||||||||||||||||
● | ● | ● | ● | ★ | ● | ● | ||||||||||||||||||||||
If the item for resolution is approved at this Shareholders' Meeting | ||||||||||||||||||||||||||||
Female | ||||||||||||||||||||||||||||
Foreign nationals | ||||||||||||||||||||||||||||
2 | 2 | 6 | 9 |
Directors not concurrently serving as | Outside Directors | ||||||
Executive Officers | |||||||
- 16 -
Skills Needed for Directors
The Board of Directors needs to be comprised of personnel who have abundant experience and specialized knowledge, etc. in order to appropriately supervise the Company's execution of business. The Nomination Committee has determined the experience, knowledge, and expertise that it believes to be particularly important, as set forth on page 16 and below under "Skill Item" ("Skills") for the reasons set forth in " Reason for Choice of Skill Item" below, and it believes that it is important for the Board of Directors as a whole to be provided with those skills. Under its corporate Purpose of "making better homes a reality for everyone, everywhere", the Company is proceeding with initiatives aimed towards both society and achieving sustainable growth through the strategic initiatives and Impact Strategy laid out in the "LIXIL Playbook," which is its medium-to-long-term management direction. Toward that end, the Company believes that in order for the Board of Directors to effectively fulfill its supervisory function with respect to the execution of business, from the perspective of "sustainability" should be considered as the "attitude or perspective" that all directors should possess, rather than considered to be "skills." We expect that the supervisory function will be demonstrated through all expert skills such as "Practical Experience in Corporate Management," "Accounting, Finance, or M&A," "Risk Management," and "Human Resources, Development, or Labor."
Director Candidate Skill Matrix Assessment Process
The Company specifies the skill items each Director candidate possesses based on the following judgement criteria. For Outside Director candidates, the Nomination Committee specifies the skill items it particularly expects the candidates to demonstrate. Please refer to page 16 for details.
Skill Item | Judgment Criteria | Reason for Choice of Skill Item | ||
Carry out highly effective supervision based on a high degree | ||||
of corporate management experience of whether management | ||||
Practical Experience in | Has experience executing business as a | is being promoted based on strategies outlined in the "LIXIL | ||
Playbook" and appropriate risk-taking with an awareness of | ||||
Corporate Management | CEO of an operating company, etc. | |||
profitability and growth based on capital cost, in order to | ||||
achieve sustainable growth and improve the corporate value of | ||||
the Company over the medium-to-long term. | ||||
In global business, which plays a key role for the Company's | ||||
Experience in Global Business | Has a certain period (approximately three | sustainable growth, carry out highly effective supervision with | ||
years) of experience in international | respect to business strategy leveraging a global brand portfolio | |||
and Management | ||||
businesses | and the optimization of management matched to the | |||
characteristics of global business. | ||||
Has experience in duties negotiating with | Aim to resolve social issues through the Company's products, | |||
Experience in Negotiating with | government agencies, or as a member of | |||
services, and business processes, and support governance - the | ||||
Government Agencies | a national government's or other | |||
foundation of corporate activities. | ||||
organization's policy committee | ||||
Carry out highly effective supervision with respect to the | ||||
Has sufficient knowledge of accounting, | construction of solid financial foundations, promotion of | |||
growth investment (including M&A) based on capital cost, and | ||||
finance, and M&A, etc. activities to be | ||||
Accounting/Finance/M&A | the formulation of financial strategies that achieve stable | |||
able to give recommendations and advice | ||||
returns, aimed at achieving sustainable growth and improving | ||||
at the Company's Board of Directors | ||||
the corporate value of the Company over the medium-to-long | ||||
term. | ||||
Has sufficient knowledge of legal and | Construct and supervise fair and highly transparent governance | |||
Legal/Compliance | compliance, etc. activities to be able to | and compliance systems which are the foundation of achieving | ||
give recommendations and advice at the | sustainable growth and improving the corporate value of the | |||
Company's Board of Directors | Company over the medium-to-long term. | |||
In order to achieve sustainable growth and improve the | ||||
Has sufficient knowledge of risk | corporate value of the Company over the medium-to-long | |||
Risk Management | management, etc. activities to be able to | term, accurately discern explicit and potential risks and carry | ||
give recommendations and advice at the | out highly effective supervision to support appropriate risk- | |||
Company's Board of Directors | taking and decisive decision-making in the execution of | |||
management. | ||||
Has sufficient knowledge of human | Carry out supervision from the perspective of human capital | |||
management with respect to the promotion of the Company's | ||||
resources development and labor, etc. | ||||
Human Resources | global human resources strategy based on core tenets | |||
activities to be able to give | ||||
Development/ Labor | including incorporating inclusion into the Company's DNA, | |||
recommendations and advice at the | ||||
investing in human resources development, and improving | ||||
Company's Board of Directors | ||||
employee experience. | ||||
Has sufficient knowledge of sales and | Carry out highly effective supervision with respect to responses | |||
marketing, etc. activities to be able to | ||||
Sales/Marketing | to market and customer trends, leveraging a broad brand | |||
give recommendations and advice at the | ||||
portfolio, and optimizing business. | ||||
Company's Board of Directors | ||||
Has sufficient knowledge of | Carry out highly effective supervision with respect to the steady | |||
manufacturing, technical, and R&D, etc. | ||||
Manufacturing/Technology/R& | implementation of strategies outlined in the "LIXIL Playbook," | |||
activities to be able to give | ||||
D | value creation through innovation, and the improvement of | |||
recommendations and advice at the | ||||
product and service manufacturing, development, and quality. | ||||
Company's Board of Directors | ||||
Has sufficient knowledge of IT and digital, | Carry out appropriate supervision with respect to the | |||
implementation of management strategies that contribute to | ||||
etc. activities to be able to give | ||||
IT/Digital | information security systems, revolutionizing existing business | |||
recommendations and advice at the | ||||
through digital transformation (DX), the development of new | ||||
Company's Board of Directors | ||||
business, and improvement of productivity. | ||||
- 17 -
.
Election process for Director candidates
Date | Internal Director Candidates | Outside Director Candidates | Outside Director Candidates (New | |
(Reappointment) | Appointment) | |||
July 2023 | Nomination Committee commences examination of the composition of the Board of Directors for the next term | |||
August | Decide policy for the Outside Director | Formulate Outside Director candidate search | ||
succession plan | plan | |||
Decide outside specialist agency to delegate | ||||
assessments to | ||||
September | Deliberate on the method of implementing | Prepare candidate list | ||
Outside Director individual assessments | ||||
Prepare a list of candidates (to be renewed | ||||
October | Implement effectiveness assessment of the composition of the Board of Directors by an outside | |||
on an ongoing basis thereafter) based on | ||||
specialist agency | searches using an external search firm or | |||
Assessment points | recommendations from Directors | |||
- Ratio of Internal Directors and Outside
Directors | Implement post assumption of office reviews | Interview of candidates for new appointment | ||||
・ Experience, knowledge, and expertise | of Outside Directors by an outside specialist | by the Nomination Committee | ||||
required by Directors | agency | |||||
・ Ensuring diversity, etc. | ||||||
November | Examine the framework for the next term | |||||
based on the results of discussions, etc. with | ||||||
December | ||||||
the Chairperson of the Nomination | ||||||
January 2024 | Committee and the CEO. | Feedback on the results of post assumption | Implement the Company's prescribed process | |||
of office reviews | for nomination of Director candidates | |||||
Deliberate on the policy for the Outside | (confirming independence, etc.) | |||||
Director succession plan for the next term | ||||||
and thereafter | ||||||
February | Deliberate on the Board of Directors | |||||
composition/committee composition, etc. for | ||||||
the next term | ||||||
March | Determine proposed Director candidates/proposed committee composition, etc. for the next term | |||||
April | Finalize the skill matrix used from the end of the Shareholders' Meeting to be held in June 2024 | |||||
May | Disclose of skill matrix | |||||
June | Election of Directors |
Deliberate the item on the election of Director candidates at the Shareholders' Meeting and elect Directors (term of office: one year) based on voting for the item
- 18 -
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LIXIL Group Corporation published this content on 24 May 2024 and is solely responsible for the information contained therein. Distributed by Public, unedited and unaltered, on 24 May 2024 07:29:11 UTC.