SinoMedia : PROXY FORM FOR THE ANNUAL GENERAL MEETING OF 8 JUNE 2021
04/23/2021 | 12:16am EDT
SINOMEDIA HOLDING LIMITED
中 視 金 橋 國 際 傳 媒 控 股 有 限 公 司
(Incorporated in Hong Kong with limited liability)
(Stock Code: 00623)
for the Annual General Meeting of the Company to be held on 8 June 2021
being the registered holder(s) of (2)
ordinary shares in the capital of the Company hereby appoint the chairman of the annual general meeting of the company, or(3)
as my/our proxy to attend and vote for me/us in my/our name and on my/our behalf at the annual general meeting of the Company ("Meeting") to be held at Level 35, Two Pacific Place, No. 88 Queensway, Admiralty, Hong Kong on 8 June 2021, Tuesday, at 3:00 p.m. (and at any adjournment thereof) for the purpose of considering, and if thought fit, passing the resolutions as set out in the notice convening the Meeting ("Notice") and at such Meeting (and any adjournment thereof) vote for me/us in my/our name(s) and on my/our behalf in respect of the following resolutions as indicated below; and if no such indication is given, as my/our proxy(ies) think(s) fit:
To receive and adopt the audited consolidated financial statements and the reports of the board
of directors (the "Directors") and independent auditors (the "Auditors") of the Company for
the year ended 31 December 2020.
To declare a final dividend of 9.00 HK cents per ordinary share of the Company ("Share") for
the year ended 31 December 2020 to be paid out of the distributable profits of the Company to
the shareholders of the Company whose names appear on the register of members of the
Company on 18 June 2021.
To re-appoint Messrs. KPMG as the Auditors and to authorise the board of Directors to fix the
To re-elect Mr. Chen Xin as an executive Director.
To re-elect Ms. Ip Hung as an independent non-executive Director to hold office until
the conclusion of the annual general meeting of the Company of 2024.
To re-elect Mr. Qi Daqing as an independent non-executive Director to hold office until
the conclusion of the annual general meeting of the Company of 2024.
To authorise the board of Directors to fix the Directors' remuneration.
To grant the general mandate (the "General Mandate") to the Directors to issue or otherwise
deal with unissued Shares as set out in item 6 of the Notice.
To grant the buy-back mandate (the "Buy-backMandate") to the Directors to buy back the
Shares as set out in item 7 of the Notice.
To approve the addition to the General Mandate of the number of Shares bought back by the
Company under the prevailing Buy-back Mandate as set out in item 8 of the Notice.
Full name(s) and address(es) to be inserted inBLOCK CAPITALS as shown in the register of members of the Company. The name of all joint holders should be stated.
Please insert the number of Shares registered in your name(s). If no number is inserted, this proxy form will be deemed to relate to all the shares in the Company registered in your name(s).
If you wish to appoint a proxy other than the Chairman of the Meeting, please strike out "the Chairman of the Meeting, or" and insert the name and address of the person you wish to appoint inBLOCK CAPITALS in the space provided. If you are a holder of two or more shares of the Company, you may appoint one or more proxies to attend and vote at the Meeting. IF NO NAME IS INSERTED, THE CHAIRMAN OF THE MEETING
WILL ACT AS PROXY. ANY ALTERATION MADE TO THIS PROXY FORM MUST BE INITIALLED BY THE PERSON WHO SIGNS IT.
IMPORTANT: IF YOU WISH TO VOTE FOR ANY RESOLUTION, PLEASE INDICATE WITH A "√" IN THE APPROPRIATE BOX(ES)
MARKED "FOR" BESIDE THE RESOLUTION. IF YOU WISH TO VOTE AGAINST THE RESOLUTION, PLEASE INDICATE WITH A "√" IN THE APPROPRIATE BOX(ES) MARKED "AGAINST" BESIDE THE RESOLUTION. In the absence of any such indication, the proxy(ies) will be entitled to cast his/her vote(s) or will abstain at his/her discretion. Your proxy(ies) will also be entitled to vote at his/her discretion on any resolution properly put to the Meeting other than those referred to in the Notice.
The proxy form must be signed by you or your attorney duly authorised in writing. In the case of a corporation, this form must be executed under seal or under the hand of an officer or attorney duly authorised.
In the case of joint holders of Shares, the vote of the senior who renders a vote, whether in person or by proxy, shall be accepted to the exclusion of the vote(s) of other joint holder(s) and for this purpose seniority shall be determined by the order in which the names stand in the register of members of the Company. Several executors and administrators of a deceased member in whose name any share stands shall for such purpose be deemed joint holders thereof.
To be valid, this proxy form together with the power of attorney (if any) or other authority (if any) under which it is signed or a notarially certified copy thereof must be deposited at the Company's branch share registrar in Hong Kong at Boardroom Share Registrars (HK) Limited, at 2103B, 21/F, 148 Electric Road, North Point, Hong Kong as soon as possible and in any event not later than 48 hours before the time appointed for holding the Meeting or any adjournment thereof.
A proxy need not be a member of the Company, but must attend the Meeting in person to represent you. A proxy shall be entitled to exercise the same powers on behalf of a member who is an individual and for whom he/she acts as proxy as such member could exercise. In addition, a proxy shall be entitled to exercise the same powers on behalf of a member which is a corporation and for which he/she acts as proxy as such member could exercise if it were an individual member.
Completion and delivery of the proxy form will not preclude you from attending and voting at the Meeting if you so wish, but your proxy's authority to vote on a resolution is to be regarded as revoked if you attend in person at the meeting and vote on that particular resolution.
The Company reserves its right to treat any proxy form which has been incorrectly completed in some manner as valid if such incorrectness is considered by the Company, at its absolute discretion, not material.
The Company reserves its right to request (i) any member or his/her/its proxy to produce proof of identity when attending the Meeting; and (ii) any representative of a corporate member to produce proof of identity and a copy of the resolution of the board of directors or other governing body or power of attorney of that member appointing such representative to attend the Meeting.
Pursuant to Rule 13.39(4) of the Rules Governing the Listing of Securities on The Stock Exchange of Hong Kong Limited, all resolutions set out in the Notice will be decided by poll at the meeting.
In view of the recent development of the coronavirus epidemic caused by coronavirus disease 2019 (COVID-19), and in order to better protect the safety and health of the Shareholders, a series of epidemic precautionary measures will be implemented at the venue of the AGM:-
compulsory body temperature check will be conducted for every person at the entrance of the venue of AGM. Any person with a body temperature of over 37.5 degree Celsius will not be admitted to the venue;
every person is required to wear facial mask at the venue of the AGM;
seating in the AGM venue will be arranged so as to allow for appropriate social distancing; and
no refreshment will be served at the AGM.
Subject to the development of the COVID-19 pandemic and in compliance with applicable laws and regulations, the Company may implement further precautionary measures at the AGM.
The Company wishes to remind the Shareholders and other participants who will attend the AGM in person to take personal precautions and abide by the requirements of epidemic precaution and control at the venue of the AGM. The Company also advises the Shareholders to attend and vote at the AGM by way of non-physical presence. The Shareholders may choose to vote by filling in and submitting the relevant proxy form of the AGM, and appoint the chairman of the AGM as a proxy to vote on relevant resolution(s) as instructed in accordance with the relevant proxy form instead of attending the AGM in person.
PERSONAL INFORMATION COLLECTION STATEMENT
"Personal Data" in this proxy form has the same meaning as "personal data" in the Personal Data (Privacy) Ordinance, Cap 486 of the laws of Hong Kong ("PDPO"), which includes the name(s) and address(es) of you and your proxy(ies).
Your supply of all Personal Data, including but not limited to the name(s) and address(es) of you and your proxy(ies), is on a voluntary basis. Personal Data of you and your proxy(ies) provided in this proxy form will be used for the purpose of and in connection with processing your request for the appointment of a proxy (or proxies) to attend, act and vote on your behalf as directed above at the Meeting of the Company (the "Purposes"). However, we may not be able to process your request unless you provide us with Personal Data of you and your proxy(ies). We may disclose to and/or transfer Personal Data of you and your proxy (or proxies) to the Company's branch share registrar Boardroom Share Registrars (HK) Limited, our agent, contractor, or third party service provider who provides administrative, computer and other services to us for use in connection with the Purposes and to such parties who are authorized by law to request for the Personal Data or are otherwise relevant for the Purposes and need to receive the Personal Data. The Personal Data of you and your proxy(ies) will be retained for such period as may be necessary to fulfil the Purposes and for our verification and record purposes. By providing the Personal Data of your proxy(ies) in this proxy form, you should have obtained the express consent (which has not been withdrawn in writing) from your proxy(ies) in using his/her Personal Data provided in this proxy form and that you have informed your proxy(ies) of the Purposes of and the manner in which his/her Personal Data may be used. You and your proxy(ies) have the right to request access to and/or correction of the relevant Personal Data in accordance with the provisions of PDPO and any such request should be in writing by mail to the Company/Boardroom Share Registrars (HK) Limited at the above address.
SinoMedia Holding Ltd. published this content on 23 April 2021 and is solely responsible for the information contained therein. Distributed by Public, unedited and unaltered, on 23 April 2021 04:15:04 UTC.