Note: This document has been translated from a part of the Japanese original for reference purposes only. In the event of any discrepancy between this translated document and the Japanese original, the original shall prevail.
(Securities Code: 4974)
June 2, 2023
To our shareholders:
Koichi Nakao, President
Takara Bio Inc.
7-4-38, Nojihigashi, Kusatsu-shi, Shiga
Notice of the 21st Annual General Meeting of Shareholders
We are pleased to announce the 21st Annual General Meeting of Shareholders of Takara Bio Inc. (the "Company"), which will be held as indicated below.
When convening this general meeting of shareholders, the Company takes measures to provide information that constitutes the content of reference documents for the general meeting of shareholders in electronic format (matters subject to measures for electronic provision), and posts this information as "Notice of the 21st Annual General Meeting of Shareholders" on the Company's website. Please access the Company's website by using the internet address shown below to review the information.
Company Website URL: https://ir.takara-bio.co.jp/ja/stock/meeting.html(in Japanese)
Please review the Reference Documents for General Meeting of Shareholders and exercise your voting rights by Thursday, June 22, 2023, at 5:30 p.m. (JST).
[Voting via the Internet]
Please review the "Instructions on Exercise of Voting Rights via the Internet" (in Japanese only), access the voting website designated by the Company, and enter your approval or disapproval of the proposals according to on-screen instructions by the deadline indicated above.
[Voting in writing (by mail)]
Please indicate your approval or disapproval of the proposals in the enclosed voting form and return it so that your vote is received by the voting deadline indicated above.
In addition to posting matters subject to measures for electronic provision on the website above, the Company also posts this information on the website of Tokyo Stock Exchange, Inc. (TSE) and the website for posted informational materials for the general meeting of shareholders. To access this information from the TSE website, access it (Listed Company Search) by using the internet address shown below, enter the issue name (company name) or securities code, and click "Search," and then click "Basic information" and select "Documents for public inspection/PR information."
- TSE website (Listed Company Search) URL:https://www2.jpx.co.jp/tseHpFront/JJK010010Action.do?Show=Show(in Japanese)
- Website for posted informational materials for the General Meeting of Shareholders:https://d.sokai.jp/4974/teiji/(in Japanese)
- Date and Time: Friday, June 23, 2023, at 10:00 a.m. (JST)
- Venue: Prince Hall, 3F, Lake Biwa Otsu Prince Hotel
4-7-7, Nionohama, Otsu-shi, Shiga
3. Purpose of the Meeting Matters to be reported:
1. The Business Report and the Consolidated Financial Statements for the 21st fiscal year (from April 1, 2022 to March 31, 2023), and the results of audits of the Consolidated Financial Statements by the Accounting Auditor and the Audit & Supervisory Board
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2. The Non-consolidated Financial Statements for the 21st fiscal year (from April 1, 2022 to March 31, 2023)
Matters to be resolved:
Proposal No. 1 Appropriation of Surplus
Proposal No. 2 Election of Nine Directors
Proposal No. 3 Election of Two Audit & Supervisory Board Members
- If you attend the meeting in person, please present the enclosed voting form at the venue's reception. The reception desk is scheduled to open at 9:00 a.m.
- Please note that anyone other than a shareholder who is entitled to exercise voting rights (e.g., non-shareholding proxy, person accompanying the shareholder) will not be allowed inside the venue.
- Among the matters subject to measures for electronic provision, the following documents are not provided in the paper-based documents delivered to shareholders who have made a request for delivery of such documents, and are posted on the Company's website URL (https://ir.takara-bio.co.jp/ja/stock/meeting.html) and so forth, pursuant to laws and regulations and the provisions in Article 14, paragraph 2 of the Company's Articles of Incorporation.
1. Business Report:
Overview of Systems to Ensure Properness of Operations and Outline of Management of Such Systems
2. Consolidated Financial Statements:
Consolidated Statement of Changes in Equity and Notes to the Consolidated Financial Statements
3. Non-consolidated Financial Statements:
Statement of Changes in Equity and Notes to the Non-consolidated Financial Statements
Consequently, the Business Report, the Consolidated Financial Statements and the Non-consolidated Financial Statements stated in the paper-based documents delivered to shareholders who have made a request for delivery of such documents are part of the Consolidated Financial Statements and the Non-consolidated Financial Statements that were audited by the Accounting Auditor in preparing the financial audit report and part of the Business Report, the Consolidated Financial Statements and the Non-consolidated Financial Statements that were audited by the Audit & Supervisory Board Members in preparing the audit report.
- If any revision is made to the matters subject to measures for electronic provision, notification to that effect, and the corrected and pre-corrected versions of these matters will be made available on the aforementioned website for matters subject to measures for electronic provision (on page 1).
- The Company participates in "electronic voting platforms" for institutional investors operated by ICJ, Inc.
- Failure to indicate approval or disapproval of a proposal on the voting form will be treated as a vote in favor of the proposal.
- If there are any major changes in the way of the General Meeting of Shareholders is held due to future developments regarding infections with the novel coronavirus, we will post an announcement on the Company's website URL (https://www.takara-bio.co.jp).
- Gifts and beverages will not be distributed.
- Shareholders in poor health are asked to refrain from coming to the venue.
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Reference Documents for General Meeting of Shareholders
Proposals and Reference Information
Proposal No. 1 Appropriation of Surplus
The Company views profit returns to shareholders as one of its important management issues, and as a basic policy, returns are provided after comprehensive consideration of a range of factors that include business performance, financial position, and enhancement of internal reserve for aggressive research and development activities. Specifically, the Company intends to distribute dividends of surplus approximately the upper 30% range of its estimated profit calculated without taking into account the extraordinary income or loss in the Consolidated Financial Statements. In accordance with this policy, the Company proposes to pay a year-end dividend for the fiscal year of ¥42.00 per share for the current fiscal year, which is ¥9.00 higher than for the previous year as follows:
Year-end dividends
- Type of dividend property Cash
- Allotment of dividend property to shareholders and their aggregate amount
¥42.00 per common share of the Company | Total payment: ¥5,057,455,200 |
(3) Effective date of dividends of surplus | |
June 26, 2023 |
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Proposal No. 2 | Election of Nine Directors |
At the conclusion of this meeting, the terms of office of all nine Directors will expire.
In that regard, the Company proposes the election of nine Directors (three of whom are external Directors).
This proposal was decided by the Board of Directors based on the advice and recommendations of the Nomination and Compensation Committee.
The candidates for Director are as follows:
Candidate | Name | Career summary, position and responsibility in the Company, | Number of the | |
Company's shares | ||||
No. | (Date of birth) | and significant concurrent positions outside the Company | ||
owned | ||||
Apr. 1985 | Joined Takara Shuzo Co., Ltd. (currently Takara | |||
Holdings Inc.) | ||||
Apr. 2002 | Director of the Company | |||
June 2003 | Managing Director and Executive Officer | |||
June 2004 | Senior Managing Director and Executive | |||
Officer | ||||
Apr. 2006 | Senior Managing Director, Executive Officer, | |||
and COO | ||||
June 2007 | Representative Director, Vice President, | |||
Koichi Nakao | Executive Officer, and COO | |||
June 16, 1962 | June 2008 | Representative Director, Vice President, and | ||
COO | ||||
[Reelection - Male] | May 2009 | Representative Director and President (current | ||
Relationship of special interest | position) | 71,600 shares | ||
Takara Bio USA Holdings Inc. Director, | ||||
in the Company | President (current position) | |||
None | June 2009 | Director of Takara Holdings Inc. (current | ||
Attendance at Board of | position) | |||
Directors meetings | June 2015 | President and Executive Officer (current | ||
12/12 (100%) | position) | |||
Apr. 2020 | CEO (current position) | |||
1 | Apr. 2021 | Representative Director of Manufacturing | ||
Technology Association of Biologics (current | ||||
position) | ||||
Significant concurrent positions outside the Company | ||||
Takara Bio USA Holdings Inc. Director, President | ||||
Director of Takara Holdings Inc. | ||||
Representative Director of Manufacturing Technology | ||||
Association of Biologics | ||||
Reasons for nomination as candidate for Director, etc. |
- Mr. Nakao has displayed leadership as Representative Director of the Company and meets the criteria for candidates for Director established by the Company. Therefore, the Company nominated him as a candidate to continue serving as a Director.
- Mr. Nakao is currently a business executive (Director, President) of Takara Bio USA Holdings Inc., which is a subsidiary of the Company's parent company Takara Holdings Inc. as well as a subsidiary of the Company, and has also been a business executive (Director, President) of the company for the past ten years.
- Within the past ten years, Mr. Nakao has served as a business executive (Chairman) of Takara Biotechnology (Dalian) Co., Ltd., Takara Biomedical Technology (Beijing) Co., Ltd., and Takara Korea Biomedical Inc., which are
subsidiaries of the Company's parent company Takara Holdings Inc. as well as subsidiaries of the Company. Directors and officers liability insurance policy
The Company has entered into a directors and officers liability insurance policy with an insurance company as stipulated in Article 430-3, paragraph 1 of the Companies Act, which covers damages and litigation expenses incurred by the insured due to claims for damages arising from the insured's actions as a director or officer. In addition, when the policy is renewed, the Company plans to renew the policy with the same terms. If his reappointment is approved, he will be included as an insured under the policy.
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Candidate | Name | Career summary, position and responsibility in the Company, | Number of the | |
Company's shares | ||||
No. | (Date of birth) | and significant concurrent positions outside the Company | ||
owned | ||||
Apr. 1984 | Joined Takara Shuzo Co., Ltd. (currently Takara | |||
Holdings Inc.) | ||||
Apr. 2004 | General Manager of Center for Cell and Gene | |||
Therapy Facility of the Company | ||||
Junichi Mineno | June 2009 | Deputy General Manager of Gene Therapy | ||
Business Unit and General Manager of Center | ||||
August 13, 1960 | ||||
for Cell and Gene Therapy Facility | ||||
[Reelection - Male] | Apr. 2011 | Executive Officer | ||
June 2012 | Senior Executive Officer | |||
Relationship of special interest | June 2014 | Managing Director | 14,400 shares | |
June 2015 | Managing Director and Senior Executive | |||
in the Company | ||||
Officer | ||||
None | ||||
July 2016 | Co-Representative Director and Vice Chairman | |||
Attendance at Board of | ||||
of Takara Korea Biomedical Inc. | ||||
Directors meetings | ||||
June 2019 | Director (current position) and Senior | |||
12/12 (100%) | ||||
Managing Executive Officer | ||||
2 | Apr. 2022 | Vice President Executive Officer (current | ||
position) | ||||
Current responsibility in the Company | ||||
In charge of the CDM Center (Centers 1 to 6) | ||||
Reasons for nomination as candidate for Director, etc. |
- Mr. Mineno has engaged in R&D of new technologies and new projects, genetic analysis-related business and businesses related to products and services for clinical research on regenerative medicine / gene and cell therapy. He possesses a track record of establishing its GMP production framework in the gene therapy business, and meets the criteria for candidates for Director established by the Company. Therefore, the Company nominated him as a candidate to continue serving as a Director.
- Mr. Mineno has been an executive officer (Co-Representative Director and Vice Chairman) of Takara Korea
Biomedical Inc., a subsidiary of the Company's parent company Takara Holdings Corporation, as well as a subsidiary of the Company, for the past 10 years.
Directors and officers liability insurance policy
The Company has entered into a directors and officers liability insurance policy with an insurance company as stipulated in Article 430-3, paragraph 1 of the Companies Act, which covers damages and litigation expenses incurred by the insured due to claims for damages arising from the insured's actions as a director or officer. In addition, when the policy is renewed, the Company plans to renew the policy with the same terms. If his reappointment is approved, he will be included as an insured under the policy.
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Disclaimer
Takara Bio Inc. published this content on 23 May 2023 and is solely responsible for the information contained therein. Distributed by Public, unedited and unaltered, on 30 May 2023 07:39:13 UTC.