United Distributors Pakistan : Notice u/s 159(4) of the Companies Act, 2017, Publication of Ballot Paper and Provision of Electronic Voting

Express Tribune July 7,2023

UNITED DISTRIBUTORS PAKISTAN LIMITED

ELECTION OF DIRECTORS

In pursuance of Section 159(4) of the Companies Act, 2017, the members of the Company are hereby notified that the following persons have filed with the Company notices of their intention to offer themselves for election as Directors under section 159(3) of the Act, for the next term of three years at the Extraordinary General Meeting of the Company scheduled to be held on July 14, 2023 at 16:00 at Institute of Chartered Accountants of Pakistan, Clifton, Karachi.

1.	Mr. Ayaz Abdulla	5. Mr. Saqib Abbas
2.	Mr. Asad Abdulla	6. Mr. M.A. Samie Cashmiri
3.	Mr. Najmul Hassan	7. Ms. Samia Zuberi
4.	Mr. M. Salman Husain Chawala

Since the number of persons who have offered themselves to be elected is not more than the number of directors fixed by the board as per section 159(1) of the Companies Act, 2017, therefore the above mentioned seven persons are deemed to be elected as Directors of the company at the forthcoming Extraordinary General Meeting.

PROCEDURE FOR ELECTRONIC VOTING FACILITY AND

VOTING THROUGH POSTAL BALLOT ON SPECIAL BUSINESS

The members are hereby notified that pursuant to Companies (Postal Ballot) Regulations, 2018 amended through Notification dated December 05, 2022, issued by the Securities and Exchange Commission of Pakistan ("SECP"), wherein, SECP has directed all the listed companies to provide the right to vote through electronic voting facility and voting by post to the members on all businesses classified as special business.

Accordingly, members of United Distributors Pakistan Limited (the "Company") will be allowed to exercise their right to vote through electronic voting facility or voting by post for the special business in its forthcoming Extraordinary General Meeting to be held on Friday, July 14, 2023, at 04.00 PM, in accordance with the requirements and subject to the conditions contained in the aforesaid Regulations.

For the convenience of the Members, ballot paper is annexed to this notice and the same is also available on the Company's website at www.udpl.com.pk for download.

Karachi	M. Imran
July 07, 2023	Company Secretary

Procedure for E - Voting:

a. Details of the e-voting facility will be shared through an e-mail with those members of the Company who have their valid CNIC numbers, cell numbers, and e-mail addresses available in the register of members of the Company by the close of business of July 07, 2023.

1. The web address, login details, will be communicated to members via email. The security codes will be communicated to members through SMS from web portal of CDC Share Registrar Services Limited (being the e-voting service provider).
2. Identity of the Members intending to cast vote through e-Voting shall be authenticated through electronic signature or authentication for login.
3. E-Votinglines will start from July 11, 2023, 09:00 a.m. and shall close on July 13, 2023 at 5:00 p.m. Members can cast their votes any time in this period. Once the vote on a resolution is cast by a Member, he / she shall not be allowed to change it subsequently.

Procedure for Voting Through Postal Ballot:

The members shall ensure that duly filled and signed ballot paper along with copy of Computerized National Identity Card (CNIC) should reach the Chairman of the meeting through post on the Company's registered address Plot#105, Sector 7-A, Mehran Town, Korangi Industrial Area Karachi or email at [e-mail] one day before the Extraordinary General Meeting on July 13, 2023, during working hours. The signature on the ballot paper shall match with the signature on CNIC.

UNITED DISTRIBUTORS PAKISTAN LIMITED

POSTAL BALLOT PAPER

for voting through post for the Special Business at the Extraordinary General Meeting to be held on Friday, July 14, 2023, at 04:00 p.m. at Institute of Chartered

Accountants of Pakistan, Clifton, Karachi.

Phone: [phone]Website: www.udpl.com.pk.

Folio / CDS Account Number

Name of Shareholder / Proxy Holder

Registered Address

Number of shares Held

CNIC/Passport No. (in case of foreigner) (copy to be attached)

Additional information and enclosures (in case of representative of body corporate, corporation, and federal Government)

Name of Authorized Signatory

CNIC/Passport No. (in case of foreigner) of Authorized Signatory (copy to be attached)

Resolution ForAgenda Item No. 3

To approve the circulation of the Annual audited financial statement to the Members of the Company through QR enabled code and weblink, in accordance with Section 223(6) of the Companies Act, 2017 read with S.R.O. 389(1)/2023 dated March 21, 2023.

Instructions For Poll

1. Please indicate your vote by ticking (√) the relevant box.
2. In case if both the boxes are marked as (√), you poll shall be treated as "Rejected".

I/we hereby exercise my/our vote in respect of the above resolution through ballot by conveying my/our assent or dissent to the resolution by placing tick (√) mark in the appropriate box below;

Resolution	I/We assent to the		I/We dissent to the Resolution
	Resolution (FOR)		(AGAINST)
Resolution For Agenda Item No. 3
NOTES:			or e-mailat [e-mail]
1. Dully filled ballot paper should be sent to the Chairman at Plot#105, Sector 7-A, Mehran Town, Korangi Industrial Area Karachi

1. Copy of CNIC/ Passport (in case of foreigner) should be enclosed with the postal ballot form.
2. Ballot paper should reach the Chairman within business hours by or before Thursday, July 13, 2023. Any postal Ballot received after this date, will not be considered for voting.
3. Signature on ballot paper should match with signature on CNIC/ Passport. (In case of foreigner).
4. Incomplete, unsigned, incorrect, defaced, torn, mutilated, over written poll paper will be rejected.
5. In case of a representative of a body corporate, corporation or Federal Government, the Ballot Paper Form must be accompanied by a copy of the CNIC of an authorized person, an attested copy of Board Resolution, / Power of Attorney, / Authorization Letter etc., in accordance with Section(s) 138 or 139 of the Companies Act, 2017 as applicable. In the case of foreign body corporate etc., all documents must be attested by the Counsel General of Pakistan having jurisdiction over the member.
6. Ballot Paper form has also been placed on the website of the Company at: www.udpl.com.pk. Members may download the Ballot paper from the website or use an original/photocopy published in newspapers.

Date:

Shareholder / Proxy holder Signature/Authorized Signatory

(In case of corporate entity, please affix company stamp)