This section and other parts of this Form 10-Q contain forward-looking statements that involve risks and uncertainties. Forward-looking statements can be identified by words such as "anticipates," "expects," "believes," "plans," "predicts," and similar terms. Forward-looking statements are not guarantees of future performance and our Company's actual results may differ significantly from the results discussed in the forward-looking statements. Factors that might cause such differences include, but are not limited to, those discussed in Part II, Item 1A, "Risk Factors," which are incorporated herein by reference. The following discussion should be read in conjunction with our Annual Report on Form 10-K for the year endedDecember 31, 2019 (the "2019 Form 10-K") filed with theSEC and the Condensed Consolidated Financial Statements and notes thereto included in the 2019 Form 10-Qs and elsewhere in this Form 10-Q. We assume no obligation to revise or update any forward-looking statements for any reason, except as required by law. OVERVIEWCrexendo is an award-winning premier provider of cloud communications, UCaaS (Unified Communications as a Service), call center, collaboration services, and other cloud business services that are designed to provide enterprise-class cloud services to any size business at affordable monthly rates. The Company has two operating segments, which consist of Cloud Telecommunications and Web Services. Cloud Telecommunications - Our cloud telecommunications services transmit calls using IP or cloud technology, which converts voice signals into digital data packets for transmission over the Internet or cloud. Each of our calling plans provides a number of basic features typically offered by traditional telephone service providers, plus a wide range of enhanced features that we believe offer an attractive value proposition to our customers. This platform enables a user, via a single "identity" or telephone number, to access and utilize services and features regardless of how the user is connected to the Internet or cloud, whether it's from a desktop device or an application on a mobile device. We generate recurring revenue from our cloud telecommunications and broadband Internet services. Our cloud telecommunications contracts typically have a thirty-six to sixty month term. We may also charge activation and flash fees and the Company generally allocates a portion of the activation fees to the desktop devices, which is recognized at the time of the installation or customer acceptance, and a portion to the service, which is recognized over the contract term using the straight-line method. We also charge other various contracted and non-contracted fees. We generate product revenue and equipment financing revenue from the sale and lease of our cloud telecommunications equipment. Revenues from the sale of equipment, including those from sales-type leases, are recognized at the time of sale or at the inception of the lease, as appropriate. Our Cloud Telecommunications service revenue increased 14% or$425,000 to$3,525,000 for the three months endedSeptember 30, 2020 as compared to$3,100,000 for the three months endedSeptember 30, 2019 . Cloud Telecommunications service revenue increased 16% or$1,414,000 to$10,326,000 for the nine months endedSeptember 30, 2020 as compared to$8,912,000 for the nine months endedSeptember 30, 2019 . Our Cloud Telecommunications product revenue increased 43% or$146,000 to$489,000 for the three months endedSeptember 30, 2020 as compared to$343,000 for the three months endedSeptember 30, 2019 . Cloud Telecommunications product revenue increased 2% or$23,000 to$1,317,000 for the nine months endedSeptember 30, 2020 , as compared to$1,294,000 for the nine months endedSeptember 30, 2019 . As ofSeptember 30, 2020 and 2019, our backlog was$28,313,000 and$25,335,000 , respectively.
Web Services- We generate recurring revenue from website hosting and other professional services.
Our Web Services revenue decreased 19% or$30,000 to$129,000 for the three months endedSeptember 30, 2020 as compared to$159,000 for the three months endedSeptember 30, 2019 . Our Web Services revenue decreased 16% or$81,000 to$421,000 for the nine months endedSeptember 30, 2020 as compared to$502,000 for the nine months endedSeptember 30, 2019 .
OUR SERVICES AND PRODUCTS
Our goal is to provide a broad range of cloud-based products and services that nearly eliminate the cost of a businesses' technology infrastructure and enable businesses of any size to more efficiently run their business. By providing a variety of comprehensive and scalable solutions, we are able to cater to businesses of all sizes on a monthly subscription basis without the need for expensive capital investments, regardless of where their business is in its lifecycle. Our products and services can be categorized in the following offerings: 24 Cloud Telecommunications- Our cloud telecommunications service offering includes hardware, software, and unified ng IP or cloud technology over any high-speed Internet connection. These services are rendered through a variety of devices and communication solutions for businesses using user interfaces such as aCrexendo branded desktop phones and/or mobile and desktop applications. Some examples of mobile devices are Android cell phones, iPhones, iPads or Android tablets. These services enable our customers to seamlessly communicate with others through phone calls that originate/terminate on our network or PSTN networks. Our cloud telecommunications services are powered by our proprietary implementation of standards based Web and VoIP cloud technologies. Our services use our highly scalable complex infrastructure that we build and manage based on industry standard best practices to achieve greater efficiencies, better quality of service (QoS) and customer satisfaction. Our infrastructure comprises of compute, storage, network technologies, 3rdparty products and vendor relationships. We also develop end user portals for account management, license management, billing and customer support and adopt other cloud technologies through our partnerships.
? Business Productivity Features such as dial-by extension and name, transfer, conference, call recording, Unlimited calling to anywhere in the US andCanada , International calling, Toll free (Inbound and Outbound) ?
Individual Productivity Features such as Caller ID, Call Waiting, Last Call Return, Call Recording, Music/Message-On-Hold, Voicemail, Unified Messaging, Hot-Desking
?
Group Productivity Features such as
?
Call Center Features such as Automated Call Distribution (ACD), Call Monitor, Whisper and Barge, Automatic Call Recording, One way call recording, Analytics
?
Advanced Unified Communication Features such as Find-Me-Follow-Me, Sequential Ring and Simultaneous Ring, Voicemail transcription
? Mobile Features such as extension dialing, transfer and conference and seamless hand-off from WiFi to/from 3G and 4G, LTE, as well as other data services. These features are also available on CrexMo, an intelligent mobile application for iPhones and Android smartphones, as well as iPads and Android tablets ?
Traditional PBX Features such as Busy Lamp Fields, System Hold. 16-48 Port density Analog Devices
?
Expanded Desktop Device Selection such as Entry Level Phone, Executive Desktop, DECT Phone for roaming users
?
Advanced Faxing solution such as
?
Web based online portal to administer, manage and provision the system.
?
Asynchronous communication tools like SMS/MMS, chat and document sharing to keep in pace with emerging communication trends.
Many of these services are included in our basic offering to our customers for a monthly recurring fee and do not require a capital expense. Some of the advanced features such as Automatic Call Recording and Call Center Features require additional monthly fees.Crexendo continues to invest and develop its technology and CPaaS offerings to make them more competitive and profitable.
Website Services- Our website services segment allows businesses to host their websites in our data center for a recurring monthly fee.
RESULTS OF OPERATIONS
The following discussion of financial condition and results of operations should be read in conjunction with our condensed consolidated financial statements and notes thereto and other financial information included elsewhere in this Form 10-Q. 25 Results of Consolidated Operations (in thousands, except for per share amounts): Three Months Ended Nine Months Ended September 30, September 30, 2020 2019 2020 2019 Service revenue$3,654 $3,259 $10,747 $9,414 Product revenue 489 343 1,317 1,294 Total revenue$4,143 $3,602 $12,064 $10,708 Income before income taxes 134 334 788 918 Income tax provision (3) - (9) (7) Net income 131 334 779 911 Basic earnings per share$0.01 $0.02 $0.05 $0.06 Diluted earnings per share$0.01 $0.02 $0.05 $0.06
Three months ended
Service revenue Service revenue consists primarily of fees collected for cloud telecommunications services, professional services, interest from sales-type leases, reselling broadband Internet services, administrative fees, website hosting, and web management services. Service revenue increased 12% or$395,000 , to$3,654,000 for the three months endedSeptember 30, 2020 as compared to$3,259,000 for the three months endedSeptember 30, 2019 . Cloud Telecommunications service revenue increased 14% or$425,000 , to$3,525,000 for the three months endedSeptember 30, 2020 as compared to$3,100,000 for the three months endedSeptember 30, 2019 . Web service revenue decreased 19% or$30,000 , to$129,000 for the three months endedSeptember 30, 2020 as compared to$159,000 for the three months endedSeptember 30, 2019 .
Product Revenue
Product revenue consists primarily of fees collected from the sale of desktop phone devices and third-party equipment. Product revenue increased by 43% or$146,000 , to$489,000 for the three months endedSeptember 30, 2020 as compared to$343,000 for the three months endedSeptember 30, 2019 . Product revenue fluctuates from one period to the next based on timing of installations. Our typical customer installation is complete within 30-60 days. However, larger enterprise customers can take multiple months, depending on size and the number of locations. Product revenue is recognized when products have been installed and services commence. Income Before Income Taxes Income before income taxes decreased 60% or$200,000 , to$134,000 for the three months endedSeptember 30, 2020 as compared to$334,000 for the three months endedSeptember 30, 2019 . The decrease in income before income tax is primarily due to an increase in operating expenses of$722,000 and an increase in interest expense and other expense of$19,000 , offset by an increase in revenue of$541,000 .
Income Tax Provision
We had an income tax provision of$3,000 for the three months endedSeptember 30, 2020 compared to an income tax provision of$0 for the three months endedSeptember 30, 2019 . We had pre-tax income for the three months endedSeptember 30, 2020 and 2019 of$134,000 and$334,000 , respectively, and a full valuation allowance on all of our deferred tax assets for the three months endedSeptember 30, 2020 and 2019.
Nine months ended
Service revenue Service revenue consists primarily of fees collected for cloud telecommunications services, professional services, interest from sales-type leases, broadband Internet services, administrative fees, website hosting, and web management services. Service revenue increased 14% or$1,333,000 , to$10,747,000 for the nine months endedSeptember 30, 2020 as compared to$9,414,000 for the nine months endedSeptember 30, 2019 . Cloud Telecommunications service revenue increased 16% or$1,414,000 , to$10,326,000 for the nine months endedSeptember 30, 2020 as compared to$8,912,000 for the nine months endedSeptember 30, 2019 . Web service revenue decreased 16% or$81,000 , to$421,000 for the nine months endedSeptember 30, 2020 as compared to$502,000 for the nine months endedSeptember 30, 2019 . 26 Product Revenue Product revenue consists primarily of fees collected from the sale of desktop phone devices and third-party equipment. Product revenue increased by 2% or$23,000 , to$1,317,000 for the nine months endedSeptember 30, 2020 as compared to$1,294,000 for the nine months endedSeptember 30, 2019 . Product revenue fluctuates from one period to the next based on timing of installations. Our typical customer installation is complete within 30-60 days. However, larger enterprise customers can take multiple months, depending on size and the number of locations. Product revenue is recognized when products have been installed and services commence. Income Before Income Taxes Income before income tax decreased 14% or$130,000 , to$788,000 for the nine months endedSeptember 30, 2020 as compared to$918,000 for the nine months endedSeptember 30, 2019 . The decrease in income before income tax is primarily due to an increase in operating expenses of$1,406,000 and an increase in interest expense of$45,000 and other expense of$35,000 , offset by an increase in revenue of$1,356,000 . Income Tax Provision We had an income tax provision of$9,000 for the nine months endedSeptember 30, 2020 compared to an income tax provision of$7,000 for the nine months endedSeptember 30, 2019 . We had pre-tax income for the nine months endedSeptember 30, 2020 and 2019 of$788,000 and$918,000 , respectively, and a full valuation allowance on all of our deferred tax assets for the nine months endedSeptember 30, 2020 and 2019.
USE OF NON-GAAP FINANCIAL MEASURES
To evaluate our business, we consider and use non-generally accepted accounting principles ("Non-GAAP") net income and Adjusted EBITDA as a supplemental measure of operating performance. These measures include the same adjustments that management takes into account when it reviews and assesses operating performance on a period-to-period basis. We consider Non-GAAP net income to be an important indicator of overall business performance because it allows us to evaluate results without the effects of share-based compensation and amortization of intangibles. We define EBITDA asU.S. GAAP net income before interest income, interest expense, other income and expense, provision for income taxes, and depreciation and amortization. We believe EBITDA provides a useful metric to investors to compare us with other companies within our industry and across industries. We define Adjusted EBITDA as EBITDA adjusted for share-based compensation. We use Adjusted EBITDA as a supplemental measure to review and assess operating performance. We also believe use of Adjusted EBITDA facilitates investors' use of operating performance comparisons from period to period, as well as across companies. In ourNovember 10, 2020 earnings press release, as furnished on Form 8-K, we included Non-GAAP net income, EBITDA and Adjusted EBITDA. The terms Non-GAAP net income, EBITDA, and Adjusted EBITDA are not defined underU.S. GAAP, and are not measures of operating income, operating performance or liquidity presented in analytical tools, and when assessing our operating performance, Non-GAAP net income, EBITDA, and Adjusted EBITDA should not be considered in isolation, or as a substitute for net income or other consolidated income statement data prepared in accordance withU.S. GAAP. Some of these limitations include, but are not limited to: ? EBITDA and Adjusted EBITDA do not reflect our cash expenditures or future requirements for capital expenditures or contractual commitments; ? they do not reflect changes in, or cash requirements for, our working capital needs; ? they do not reflect the interest expense, or the cash requirements necessary to service interest or principal payments, on our debt that we may incur; ? they do not reflect income taxes or the cash requirements for any tax payments; ? although depreciation and amortization are non-cash charges, the assets being depreciated and amortized will be replaced sometime in the future, and EBITDA and Adjusted EBITDA do not reflect any cash requirements for such replacements; ? while share-based compensation is a component of operating expense, the impact on our financial statements compared to other companies can vary significantly due to such factors as the assumed life of the options and the assumed volatility of our common stock; and ? other companies may calculate EBITDA and Adjusted EBITDA differently than we do, limiting their usefulness as comparative measures. We compensate for these limitations by relying primarily on ourU.S. GAAP results and using Non-GAAP net income, EBITDA, and Adjusted EBITDA only as supplemental support for management's analysis of business performance. Non-GAAP net income, EBITDA and Adjusted EBITDA are calculated as follows for the periods presented. 27
RECONCILIATION OF NON-GAAP FINANCIAL MEASURES
In accordance with the requirements of Regulation G issued by theSEC , we are presenting the most directly comparableU.S. GAAP financial measures and reconciling the unaudited Non-GAAP financial metrics to the comparableU.S. GAAP measures. Reconciliation ofU.S. GAAP Net Income to Non-GAAP Net Income (Unaudited) Three Months Ended September 30, Nine Months Ended September 30, 2020 2019 2020 2019 (In thousands) (In thousands) U.S. GAAP net income$131 $334 $779 $911 Share-based compensation 136 107 377 293
Amortization of intangible assets 23 13 69 40 Non-GAAP net income$290 $454 $1,225 $1,244 Non-GAAP earnings per common share: Basic$0.02 $0.03 $0.08 $0.09 Diluted$0.02 $0.03 $0.07 $0.08 Weighted-average common shares outstanding: Basic 15,244,804 14,663,151 15,058,192 14,507,696 Diluted 17,249,035 15,629,647 16,793,896 15,444,063 Reconciliation ofU.S. GAAP Net Income to EBITDA to Adjusted EBITDA (Unaudited) Three Months Ended Nine Months Ended September 30, September 30, 2020 2019 2020 2019 (In thousands) (In thousands) U.S. GAAP net income$131 $334 $779 $911 Depreciation and amortization 57 25 197 69 Interest expense 23 1 54 9 Interest and other expense/(income) (2) 1 25 (10) Income tax provision 3 - 9 7 EBITDA 212 361 1,064 986 Share-based compensation 136 107 377 293 Adjusted EBITDA$348 $468 $1,441 $1,279
CRITICAL ACCOUNTING POLICIES AND ESTIMATES
In preparing our financial statements, we make estimates, assumptions and judgments that can have a significant impact on our revenue, operating income or loss and net income or loss, as well as on the value of certain assets and liabilities on our balance sheet. Please see Note 1 of Part I, Item 1 of this quarterly report on Form 10-Q for a summary of significant accounting policies. In addition, the estimates, assumptions and judgments involved in our accounting policies described in critical accounting policies and estimates are disclosed in our Annual Report on Form 10-K for the year endedDecember 31, 2019 . 28 Segment Operating Results The Company has two operating segments, which consist of Cloud Telecommunications and Web Services. The information below is organized in accordance with our two reportable segments. Segment operating income is equal to segment net revenue less segment cost of service revenue, cost of product revenue, sales and marketing, research and development, and general and administrative expenses.
Operating Results of our Cloud Telecommunications Segment (in thousands):
Three Months Ended Nine Months Ended September 30, September 30, 2020 2019 2020 2019 Cloud Telecommunications Service revenue$3,525 $3,100 $10,326 $8,912 Product revenue 489 343 1,317 1,294 Total revenue$4,014 $3,443 $11,643 $10,206 Operating expenses: Cost of service revenue$930 $811 $2,758
Cost of product revenue 314 172 797
664
Research and development 318 207 816
600
Selling and marketing 1,051 1,003 3,151
2,865
General and administrative 1,277 974 3,382 2,870 Total operating expenses 3,890 3,167 10,904 9,514 Operating income 124 276 739 692 Other income/(expense) (20) 2 (47) (2) Income before tax provision$104 $278 $692
Three months ended
Service Revenue Cloud Telecommunications service revenue consists primarily of fees collected for cloud telecommunications services, professional services, interest from sales-type leases, administrative fees, and reselling broadband Internet services. Service revenue increased 14% or$425,000 , to$3,525,000 for the three months endedSeptember 30, 2020 as compared to$3,100,000 for the three months endedSeptember 30, 2019 . The increase in service revenue is due to an increase in contracted service revenue and usage charges of$369,000 , an increase in fees, commissions, and other, recognized over time of$68,000 , and an increase in sales-type lease interest of$29,000 , offset by a decrease in one time fees, commissions and other of$41,000 . A substantial portion of Cloud Telecommunications service revenue is generated through thirty-six to sixty month service contracts.
Product Revenue
Product revenue consists primarily of fees collected from the sale of desktop phone devices and third-party equipment. Product revenue increased 43% or$146,000 , to$489,000 for the three months endedSeptember 30, 2020 as compared to$343,000 for the three months endedSeptember 30, 2019 . Product revenue fluctuates from one period to the next based on timing of installations. Our typical customer installation is complete within 30-60 days. However, larger enterprise customers can take multiple months, depending on size and the number of locations. Product revenue is recognized when products have been installed and services commence. Additionally, product revenue can fluctuate due to the allocation of discounts across the performance obligations, primarily due to sales promos. Backlog Backlog represents the total contract value of all contracts signed, less revenue recognized from those contracts as ofSeptember 30, 2020 and 2019. Backlog increased 12% or$2,978,000 to$28,313,000 as ofSeptember 30, 2020 as compared to$25,335,000 as ofSeptember 30, 2019 . Below is a table which displays the Cloud Telecommunications segment revenue backlog as ofJuly 1, 2020 and 2019, andSeptember 30, 2020 and 2019, which we expect to recognize as revenue within the next thirty-six to sixty months (in thousands):
Cloud Telecommunications backlog as of
Cloud Telecommunications backlog as of
29 Cost of Service Revenue Cost of service revenue consists primarily of fees we pay to third-party telecommunications carriers, broadband Internet providers, software providers, costs related to installations, credit card processing fees, shipping charges, customer support salaries and benefits, and share-based compensation. Cost of service revenue increased 15% or$119,000 , to$930,000 for the three months endedSeptember 30, 2020 as compared to$811,000 for the three months endedSeptember 30, 2019 . The increase in cost of service revenue was primarily due to an increase in salaries and benefits of$55,000 as a result of an increase in customer support and implementation headcount and temporary labor, an increase in bandwidth costs of$38,000 from an increase in service revenue, an increase in credit card processing fees of$8,000 , an increase in share-based compensation of$5,000 , an increase in shipping charges of$4,000 , an increase in costs related to professional installation services of$4,000 , and an increase in other cost of service revenue of$5,000 . These increases are directly related to the growth in monthly recurring revenue.
Cost of Product Revenue
Cost of product revenue consists of the costs associated with desktop phone
devices and third-party equipment. Cost of product revenue increased 83% or
Research and Development
Research and development expenses primarily consist of salaries and benefits, share-based compensation, and outsourced engineering services related to the development of new cloud telecommunications features and products. Research and development expenses increased 54% or$111,000 , to$318,000 for the three months endedSeptember 30, 2020 as compared to$207,000 for the three months endedSeptember 30, 2019 . There was an increase in salaries and benefits of$82,000 as a result of an increase in headcount as we continue to invest in our solution, an increase in costs for maintenance on our customer user interface, our Android and iPhone mobile phone applications, and Java development of$23,000 , and an increase in share-based compensation of$6,000 .
Selling and Marketing
Selling and marketing expenses consist primarily of direct and channel sales representative salaries and benefits, share-based compensation, partner channel commissions, amortization of costs to acquire contracts, travel expenses, lead generation services, trade shows, internal and third-party marketing costs, the production of marketing materials, and sales support software. Selling and marketing expenses increased 5% or$48,000 , to$1,051,000 for the three months endedSeptember 30, 2020 as compared to$1,003,000 for the three months endedSeptember 30, 2019 . The increase in selling and marketing expense is due to an increase in commission expense of$50,000 directly related to an increase in revenue, an increase in salaries and benefits of$38,000 primarily related to the addition of one sales rep and a new director of marketing, and an increase in share-based compensation of$2,000 , offset by a decrease in travel related expenses of$27,000 , a decrease in bad debt expense of$8,000 , and a decrease in other sales and marketing expense of$7,000 .
General and Administrative
General and administrative expenses consist of salaries and benefits for executives, administrative personnel, legal, rent, equipment, accounting and other professional services, investor relations, and other administrative corporate expenses. General and administrative expenses increased 31% or$303,000 , to$1,277,000 for the three months endedSeptember 30, 2020 as compared to$974,000 for the three months endedSeptember 30, 2019 . Consolidated general and administrative expenses increased 30% or$311,000 , to$1,351,000 for the three months endedSeptember 30, 2020 as compared to$1,040,000 for the three months endedSeptember 30, 2019 . As Web Services segment revenue has decreased and Cloud Telecommunications segment revenue has increased, a higher percentage of general and administrative costs are being allocated to the Cloud Telecommunications segment. Therefore, we will discuss changes in our consolidated general and administrative expenses. The increase in consolidated general and administrative expenses is primarily due to an increase in stock exchange uplisting and annual fees of$89,000 related to our uplisting from the OTCQX marketplace to theNasdaq Capital Markets , an increase in administrative salaries and benefits of$73,000 , an increase in recruiting fees of$55,000 , an increase in legal fees of$37,000 , an increase in contractor costs of$33,000 , an increase in telecommunication fees of$20,000 , an increase in depreciation expense of$20,000 , an increase in share-based compensation of$17,000 , an increase in software expense of$14,000 , an increase in computer, office equipment, and data center maintenance costs of$11,000 , an increase in intangible amortization expense of$10,000 related to the DoubleHorn asset acquisition, and an increase in other administrative corporate expenses of$7,000 , offset by a decrease in rent expense of$75,000 related to the purchase of our corporate office building. 30 Other Income/(Expense) Other income/(expense) primarily relates to the allocated portions of interest expense offset by credit card cash back rewards. Other expenses increased 1,100%, or$22,000 , to$(20,000) for the three months endedSeptember 30, 2020 as compared to$2,000 of net other income for the three months endedSeptember 30, 2019 . The increase in other expenses is related to our increase in interest expense from our outstanding notes payables and a decrease in credit card cash back rewards of$2,000 .
Nine months ended
Service Revenue Cloud Telecommunications service revenue consists primarily of fees collected for cloud telecommunications services, professional services, interest from sales-type leases, administrative fees, and broadband Internet services. Service revenue increased 16% or$1,414,000 , to$10,326,000 for the nine months endedSeptember 30, 2020 as compared to$8,912,000 for the nine months endedSeptember 30, 2019 . The increase in service revenue is due to an increase in contracted service revenue and usage charges of$1,372,000 , an increase in fees, commissions, and other, recognized over time of$151,000 , and an increase in sales-type lease interest of$77,000 , offset by a decrease in one time fees, commissions and other of$186,000 related to a higher volume of site surveys and installation service revenue in the first quarter of 2019. A substantial portion of Cloud Telecommunications service revenue is generated through thirty-six to sixty month service contracts.
Product Revenue
Product revenue consists primarily of fees collected from the sale of desktop phone devices and third-party equipment. Product revenue increased 2% or$23,000 , to$1,317,000 for the nine months endedSeptember 30, 2020 as compared to$1,294,000 for the nine months endedSeptember 30, 2019 . Product revenue fluctuates from one period to the next based on timing of installations. Our typical customer installation is complete within 30-60 days. However, larger enterprise customers can take multiple months, depending on size and the number of locations. Product revenue is recognized when products have been installed and services commence. Additionally, product revenue can fluctuate due to the allocation of discounts across the performance obligations, primarily due to sales promos. Backlog Backlog represents the total contract value of all contracts signed, less revenue recognized from those contracts as ofSeptember 30, 2020 and 2019. Backlog increased 12% or$2,978,000 to$28,313,000 as ofSeptember 30, 2020 as compared to$25,335,000 as ofSeptember 30, 2019 . Below is a table which displays the Cloud Telecommunications segment revenue backlog as ofJanuary 1, 2020 and 2019, andSeptember 30, 2020 and 2019, which we expect to recognize as revenue within the next thirty-six to sixty months (in thousands):
Cloud Telecommunications backlog as of
Cloud Telecommunications backlog as of
Cost of Service Revenue
Cost of service revenue consists primarily of fees we pay to third-party telecommunications carriers, broadband Internet providers, software providers, costs related to installations, credit card processing fees, shipping charges, customer support salaries and benefits, and share-based compensation. Cost of service revenue increased 10% or$243,000 , to$2,758,000 for the nine months endedSeptember 30, 2020 as compared to$2,515,000 for the nine months endedSeptember 30, 2019 . The increase in cost of service revenue is primarily due to an increase in bandwidth costs of$136,000 , an increase in salaries and benefits of$123,000 as a result of an increase in customer support and implementation headcount and temporary labor, an increase in profit sharing costs of$33,000 , an increase in credit card processing fees of$30,000 , an increase in share-based compensation of$20,000 , an increase in shipping charges of$9,000 , an increase in other cost of service revenue of$6,000 , and an increase in project management software costs of$4,000 , offset by a decrease in costs related to professional installation services of$118,000 . These increases are directly related to the growth in monthly recurring revenue. 31 Cost of Product Revenue
Cost of product revenue consists of the costs associated with desktop phone
devices and third-party equipment. Cost of product revenue increased 20% or
Research and Development
Research and development expenses primarily consist of salaries and benefits, share-based compensation, and outsourced engineering services, related to the development of new cloud telecommunications features and products. Research and development expenses increased 36% or$216,000 , to$816,000 for the nine months endedSeptember 30, 2020 as compared to$600,000 for the nine months endedSeptember 30, 2019 . The increase is primarily due to an increase in costs for maintenance on our customer user interface, our Android and iPhone mobile phone applications, and Java development of$98,000 , an increase of$97,000 in salaries and benefits as a result of an increase in headcount as we continue to invest in our solution, an increase in share-based compensation of$14,000 , and an increase in allocated profit sharing costs of$7,000 .
Selling and Marketing
Selling and marketing expenses consist primarily of direct and channel sales representative salaries and benefits, share-based compensation, partner channel commissions, amortization of costs to acquire contracts, travel expenses, lead generation services, trade shows, third-party marketing services, the production of marketing materials, and sales support software. Selling and marketing expenses increased 10% or$286,000 , to$3,151,000 for the nine months endedSeptember 30, 2020 as compared to$2,865,000 for the nine months endedSeptember 30, 2019 . The increase in selling and marketing expense is due to an increase in commission expense of$155,000 directly related to an increase in revenue, an increase in salaries and benefits of$147,000 primarily related to the addition of one sales rep and a new director of marketing, an increase in bad debt expense of$19,000 , an increase in tradeshow related expense of$18,000 , and an increase in share-based compensation of$14,000 , offset by a decrease in travel related expenses of$56,000 and a decrease in other sales and marketing expenses of$11,000 . General and Administrative General and administrative expenses consist of salaries and benefits for executives, administrative personnel, legal, rent, equipment, accounting and other professional services, investor relations, and other administrative corporate expenses. General and administrative expenses increased 18% or$512,000 , to$3,382,000 for the nine months endedSeptember 30, 2020 as compared to$2,870,000 for the nine months endedSeptember 30, 2019 . Consolidated general and administrative expenses increased 18%, or$534,000 to$3,585,000 for the nine months endedSeptember 30, 2020 as compared to$3,051,000 for the nine months endedSeptember 30, 2019 . As Web Services segment revenue has decreased and Cloud Telecommunications segment revenue has increased, a higher percentage of general and administrative costs are being allocated to the Cloud Telecommunications segment. Therefore, we will discuss changes in our consolidated general and administrative expenses. The increase in consolidated general and administrative expenses is primarily due to an increase in administrative salaries and benefits of$143,000 , an increase in depreciation expense of$98,000 from an acceleration of leasehold improvements amortization and depreciation of the corporate office building directly related to the purchase of the corporate office building and from depreciation of additional datacenter related licenses, an increase in stock exchange uplisting and annual fees of$94,000 related to our uplisting from the OTCQX marketplace to theNasdaq Capital Markets , an increase in recruiting fees of$70,000 , an increase in telecommunication fees of$55,000 , an increase in contractor costs of$54,000 , an increase in software expense of$48,000 , an increase in legal fees of$43,000 , an increase in share-based compensation of$36,000 , an increase in computer, office equipment, and data center maintenance costs of$35,000 , an increase in intangible amortization expense of$29,000 related to the DoubleHorn asset acquisition, an increase in profit sharing costs of$12,000 , an increase in corporate insurance costs of$8,000 , an increase in other administrative corporate expenses of$8,000 , an increase in board of director fees of$6,000 , an increase in closing and inspection fees related to the building purchase of$5,000 , offset by a decrease in rent expense of$200,000 related to the purchase of our corporate office building and a decrease in accounting fees of$10,000 .
Other Expense
Other expense primarily relates to the allocated portions of interest expense offset by credit card cash back rewards. Net other expense increased 2,250%, or$45,000 , to$47,000 for the nine months endedSeptember 30, 2020 as compared to$2,000 for the nine months endedSeptember 30, 2019 . The increase in other expense is due to an increase in allocated interest expense of$43,000 for interest paid on finance agreements and a decrease in credit card cash back
rewards of$2,000 . 32
Operating Results of Web Services segment (in thousands):
Three Months Ended Nine Months Ended September 30, September 30, 2020 2019 2020 2019 Web Services Service revenue$129 $159 $421 $502 Operating expenses: Cost of service revenue 16 25 66 72 Research and development 8 8 24 24 General and administrative 74 66 203 181 Total operating expenses 98 99 293 277 Operating income 31 60 128 225 Other income/(expense) (1) (4) (32) 3 Income before tax provision$30 $56 $96 $228
Three months ended
Service Revenue Service revenue is generated primarily through website hosting and professional web management services. Web Services segment revenue decreased 19% or$30,000 , to$129,000 for the three months endedSeptember 30, 2020 as compared to$159,000 for the three months endedSeptember 30, 2019 . The decrease in service revenue is primarily due to a decrease in hosting revenue of$30,000 .
Cost of Service Revenue
Cost of service revenue consists primarily of bandwidth, web domain registration fees, customer service salaries and benefits, temporary labor cost, and credit card processing fees. Cost of service revenue decreased 36% or$9,000 , to$16,000 for the three months endedSeptember 30, 2020 as compared to$25,000 for the three months endedSeptember 30, 2019 . The decrease in cost of service revenue is primarily related to a decrease in customer service salaries and benefits and temporary labor of$7,000 , a decrease in web domain registration fees of$1,000 , and a decrease in credit card fees of$1,000 , directly related to the decrease in revenue. Research and Development Research and development expenses primarily consist of salaries and benefits, and related expenses which are attributable to the development of our website development software products. Research and development expenses were$8,000 for the three months endedSeptember 30, 2020 as compared to$8,000 for the three months endedSeptember 30, 2019 .
General and Administrative
General and administrative expenses consist of salaries and benefits for executives, administrative personnel, legal, rent, equipment, accounting and other professional services, investor relations, and other administrative corporate expenses. General and administrative expenses increased 12% or$8,000 , to$74,000 for the three months endedSeptember 30, 2020 as compared to$66,000 for the three months endedSeptember 30, 2019 . Consolidated general and administrative expenses increased 30% or$311,000 , to$1,351,000 for the three months endedSeptember 30, 2020 as compared to$1,040,000 for the three months endedSeptember 30, 2019 . As Web Services segment revenue has decreased and Cloud Telecommunications segment revenue has increased, a higher percentage of general and administrative costs are being allocated to the Cloud Telecommunications segment. Therefore, we will discuss changes in our consolidated general and administrative expenses. The increase in consolidated general and administrative expenses is primarily due to an increase in stock exchange uplisting and annual fees of$89,000 related to our uplisting from the OTCQX marketplace to theNasdaq Capital Markets , an increase in administrative salaries and benefits of$73,000 , an increase in recruiting fees of$55,000 , an increase in legal fees of$37,000 , an increase in contractor costs of$33,000 , an increase in telecommunication fees of$20,000 , an increase in depreciation expense of$20,000 , an increase in share-based compensation of$17,000 , an increase in software expense of$14,000 , an increase in computer, office equipment, and data center maintenance costs of$11,000 , an increase in intangible amortization expense of$10,000 related to the DoubleHorn asset acquisition, and an increase in other administrative corporate expenses of$7,000 , offset by a decrease in rent expense of$75,000 related to the purchase of our corporate office building. 33 Other Expense
Other expense primarily relates to interest income, foreign exchange gains or losses, the allocated portions of interest expense, and credit card cash back rewards. Net other expense decreased 75% or$3,000 , to$1,000 for the three months endedSeptember 30, 2020 as compared to$4,000 for the three months endedSeptember 30, 2019 . The decrease in net other expense is due to a$5,000 decrease in foreign exchange losses offset by an increase in allocated interest expense of$1,000 for interest on finance agreements and a$1,000 decrease in interest income.
Nine months ended
Service Revenue Service revenue is generated primarily through website hosting and professional web management services. Web Services segment revenue decreased 16% or$81,000 , to$421,000 for the nine months endedSeptember 30, 2020 as compared to$502,000 for the nine months endedSeptember 30, 2019 . The decrease in service revenue is primarily due to a decrease in hosting revenue of$88,000 offset by an increase in professional web management services of$7,000 .
Cost of Service Revenue
Cost of service revenue consists primarily of bandwidth, web domain registration fees, customer service salaries and benefits, temporary labor cost, and credit card processing fees. Cost of service revenue decreased 8% or$6,000 , to$66,000 for the nine months endedSeptember 30, 2020 as compared to$72,000 for the nine months endedSeptember 30, 2019 . The decrease in cost of service revenue is primarily related to a decrease in web domain registration fees of$3,000 and a decrease in credit card fees of$3,000 , directly related to the decrease in revenue.
Research and Development
Research and development expenses primarily consist of salaries and benefits, and related expenses which are attributable to the development of our website development software products. Research and development expenses were$24,000 for the nine months endedSeptember 30, 2020 as compared to$24,000 for the nine months endedSeptember 30, 2019 .
General and Administrative
General and administrative expenses consist of salaries and benefits for executives, administrative personnel, legal, rent, equipment, accounting and other professional services, investor relations, and other administrative corporate expenses. General and administrative expenses increased 12% or$22,000 , to$203,000 for the nine months endedSeptember 30, 2020 as compared to$181,000 for the nine months endedSeptember 30, 2019 . Consolidated general and administrative expenses increased 18%, or$534,000 to$3,585,000 for the nine months endedSeptember 30, 2020 as compared to$3,051,000 for the nine months endedSeptember 30, 2019 . As Web Services segment revenue has decreased and Cloud Telecommunications segment revenue has increased, a higher percentage of general and administrative costs are being allocated to the Cloud Telecommunications segment. Therefore, we will discuss changes in our consolidated general and administrative expenses. The increase in consolidated general and administrative expenses is primarily due to an increase in administrative salaries and benefits of$143,000 , an increase in depreciation expense of$98,000 from an acceleration of leasehold improvements amortization and depreciation of the corporate office building directly related to the purchase of the corporate office building and from depreciation of additional datacenter related licenses, an increase in stock exchange uplisting and annual fees of$94,000 related to our uplisting from the OTCQX marketplace to theNasdaq Capital Markets , an increase in recruiting fees of$70,000 , an increase in telecommunication fees of$55,000 , an increase in contractor costs of$54,000 , an increase in software expense of$48,000 , an increase in legal fees of$43,000 , an increase in share-based compensation of$36,000 , an increase in computer, office equipment, and data center maintenance costs of$35,000 , an increase in intangible amortization expense of$29,000 related to the DoubleHorn asset acquisition, an increase in profit sharing costs of$12,000 , an increase in corporate insurance costs of$8,000 , an increase in other administrative corporate expenses of$8,000 , an increase in board of director fees of$6,000 , an increase in closing and inspection fees related to the building purchase of$5,000 , offset by a decrease in rent expense of$200,000 related to the purchase of our corporate office building and a decrease in accounting fees of$10,000 . 34 Other Income/(Expense) Other income/(expense) primarily relates to interest income, foreign exchange gains or losses, the allocated portions of interest expense, and credit card cash back rewards. Net other income decreased 1,167% or$35,000 , to$(32,000) of net other expense for the nine months endedSeptember 30, 2020 as compared to$3,000 of net other income for the nine months endedSeptember 30, 2019 . The decrease in net other income is due to an increase in net foreign exchange losses of$32,000 and an increase in allocated interest expense of$3,000 for interest on finance agreements.
Liquidity and Capital Resources
As ofSeptember 30, 2020 andDecember 31, 2019 , we had cash and cash equivalents of$15,453,000 and$4,280,000 , respectively. Changes in cash and cash equivalents are dependent upon changes in, among other things, working capital items such as contract liabilities, contract costs, accounts payable, accounts receivable, prepaid expenses, and various accrued expenses, as well as purchases of property and equipment, asset acquisitions, and changes in our capital and financial structure due to debt repayments and issuances, stock option exercises, sales of equity investments and similar events. We believe that our operations along with existing liquidity sources will satisfy our cash requirements for at least the next 12 months.
Working Capital
Working capital increased 384% or$10,911,000 to$13,756,000 as ofSeptember 30, 2020 as compared to$2,845,000 atDecember 31, 2019 . The increase in working capital was primarily related to an increase in cash and cash equivalents of$11,173,000 , an increase in trade receivables, net of allowance for doubtful accounts of$252,000 , an increase in contract assets of$72,000 , an increase in equipment financing receivables of$110,000 , an increase in contract costs of$24,000 , an increase in prepaid expenses of$191,000 , a decrease in accrued expenses of$184,000 , a decrease in operating lease liabilities of$50,000 , a decrease in contingent consideration of$175,000 , and a decrease in contract liabilities of$8,000 , offset by a decrease in inventories of$119,000 , a decrease in income tax receivable of$4,000 , an increase in accounts payable of$128,000 , an increase in finance leases of$1,000 , an increase in notes payable of$1,071,000 , and an increase in income tax payable of$5,000 during the nine months endedSeptember 30, 2020 .
Cash, Cash Equivalents, and Restricted Cash
Cash, cash equivalents, and restricted cash increased 261% or$11,173,000 to$15,453,000 atSeptember 30, 2020 as compared to$4,280,000 atDecember 31, 2019 . During the nine months endedSeptember 30, 2020 , cash provided by operating activities was$423,000 . Cash used for investing activities was$921,000 , primarily for the purchase of our corporate office building, datacenter related assets, and a redesigned company website of$745,000 and an initial asset acquisition payment of$176,000 for customer relationships. Cash provided by financing activities was$11,671,000 , primarily related to proceeds from notes payable of$1,001,000 , proceeds from the exercise of options of$2,007,000 , and proceeds from the issuance of common stock in connection with our public offering of$8,778,000 , offset by$54,000 in contingent consideration payments for a customer relationship asset acquisition, repayments made on notes payable of$39,000 , and repayments on finance leases of$22,000 during the period.
Inventories
Inventories decreased 31% or$119,000 to$263,000 atSeptember 30, 2020 as compared to$382,000 atDecember 31, 2019 . Inventory balances fluctuate based on timing of installations and inventory shipments. The decrease is primarily due to the timing of inventory shipments. We feel our inventory balance atSeptember 30, 2020 is sufficient to fulfill future installations.
Prepaid Expenses
Prepaid expenses increased 135% or$191,000 to$332,000 atSeptember 30, 2020 as compared to$141,000 atDecember 31, 2019 . The increase is related to a$90,000 increase in inventory deposits,$53,000 increase in software services and support, a$39,000 increase in corporate insurance policies, and a$9,000 increase in other prepaid expense accounts. 35 Trade Receivables Current and long-term trade receivables, net of allowance for doubtful accounts, increased 64% or$248,000 , to$634,000 as ofSeptember 30, 2020 as compared to$386,000 as ofDecember 31, 2019 . Current trade receivables, net of allowance for doubtful accounts, increased 66% or$252,000 , to$632,000 as ofSeptember 30, 2020 as compared to$380,000 as ofDecember 31, 2019 . The increase in current trade receivables can primarily be attributed to a number of customers carrying a balance as ofSeptember 30, 2020 related to a slowdown in collections resulting from COVID-19. The Company took theFCC 's Keep Americans Connected Pledge in response to the COVID-19 pandemic to not shut off customers for non-payment. Long-term trade receivables, net of allowance for doubtful accounts, decreased 67% or$4,000 , to$2,000 as ofSeptember 30, 2020 as compared to$6,000 as ofDecember 31, 2019 . The decrease is primarily due to the receipt of monthly installment payments.
Accounts Payable and Accrued Expenses
Accounts payable increased 149% or$128,000 to$214,000 atSeptember 30, 2020 as compared to$86,000 atDecember 31, 2019 . The aging of accounts payable as ofSeptember 30, 2020 were generally within our vendors' terms of payment. The increase is primarily related to the timing of check processing schedule. Accrued expenses decreased 10% or$184,000 to$1,570,000 atSeptember 30, 2020 as compared to$1,754,000 atDecember 31, 2019 . The decrease is related to a$200,000 decrease in accrued bonuses due to the payout of the 2019 Profit Sharing Plan, a$176,000 decrease in accrued asset acquisition costs, a$108,000 decrease in accrued telecommunications and sales tax accrual, and a$62,000 decrease in accrued salaries, offset by a$179,000 increase in accrued invoices, an$89,000 increase in accrued paid time off, a$55,000 increase in partner commissions, a$12,000 increase in 401k accrued contributions, a$10,000 increase in warranty reserve, and a$17,000 increase in other accrued expenses.
Notes Payable
Notes payables increased$2,962,000 to$2,962,000 atSeptember 30, 2020 as compared to$0 atDecember 31, 2019 . The increase in notes payable is related to the$1,961,000 note payable for the purchase of the corporate office building, and a$1,001,000 note payable related to the Paycheck Protection Program loan.
Finance Lease
Finance lease obligations decreased 19% or$22,000 , to$94,000 as ofSeptember 30, 2020 as compared to$116,000 atDecember 31, 2019 . The decrease in finance lease obligations can be attributed to payments made on financing contracts
of$22,000 . Contingent Consideration
Contingent consideration decreased 100% or$175,000 to$0 atSeptember 30, 2020 as compared to$175,000 atDecember 31, 2019 . The decrease is due to$54,000 in earn-out payments and a$121,000 adjustment to the total consideration payable under the customer relationships asset purchase agreement.
Operating Lease Liabilities
Operating lease liabilities decreased 98% or$50,000 to$1,000 atSeptember 30, 2020 as compared to$51,000 atDecember 31, 2019 . The decrease is related to the expiration of the corporate office lease due to the purchase of the building inJanuary 2020 . Contract Liabilities
Contract liabilities increased 2% or$19,000 to$1,233,000 atSeptember 30, 2020 as compared to$1,214,000 atDecember 31, 2019 . The increase is from an increase in the prorated portion of monthly invoices with service dates in future periods for customers added during the period and an increase in down payments of uninstalled contracts. Our typical customer installation is complete within 30-60 days. However, larger enterprise customers can take multiple months, depending on size and the number of locations
Capital
Total stockholders' equity increased 269% or$11,796,000 , to$16,183,000 as ofSeptember 30, 2020 as compared to$4,387,000 atDecember 31, 2019 . The increase in total stockholders' equity was attributable to net income of$779,000 , and increases in additional paid-in capital of$2,007,000 from stock option exercises,$8,633,000 from the issuance of common stock related to an offering, and$377,000 in share-based compensation for options issued to employees. 36
Off Balance Sheet Arrangements
As of,
RELATED PARTY TRANSACTIONS
We leased our corporate office building inTempe, Arizona from a Company that is owned by the major shareholder and CEO of the Company, a related party. OnMarch 1, 2017 , the lease agreement was renewed for a three year term with monthly rent payments of$25,000 . As ofDecember 31, 2019 , we initiated the process to purchase our corporate office building and gave notice that we will not be exercising our option to renew for another three year term. OnJanuary 27, 2020 , the Company entered into an agreement to purchase our corporate office building located at1615 S 52nd St ,Tempe, AZ 85281 from a Company that is owned by the major shareholder and CEO of the Company for$2,500,000 . The fair value of the building was established by an independent appraisal.
Impact of Recent Accounting Pronouncements
The information set forth under Note 1 to the condensed consolidated financial statements under the caption "Recent Accounting Pronouncements" is incorporated herein by reference.
Item 3.
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