The board of directors of
Regulatory release no. 31/2023
The extraordinary general meeting will be held as a completely electronic general meeting without the possibility of physical attendance in accordance with section 6.4 of the Company’s articles of association.
Agenda
- Appointment of Chair of the general meeting.
- Election of members to the board of directors.
- Proposal on authorisation to the Chair of the meeting.
Re item 1. Appointment of Chair of the meeting
The nomination committee proposes that attorney-at-law
Re item 2. Election of members of the board of directors
Currently, the board of directors consists of following members:
Jens Bager (Chair of the board of directors)Therese Hillman (Vice Chair of the board of directors)Klaus Holse Leif Nørgaard Petra Von Rohr - Todd Dunlap
The nomination committee that has been composed of (i) Søren Jørgensen (Chair), appointed by Chr.
The remaining members of the board of directors are not up for election at the extraordinary general meeting.
For an overview of the management level posts held by the nominated candidate, as in accordance with section 120(3) of the Danish Companies Act, please see the attached Schedule 1.
A statement issued by the nomination committee regarding the board of directors and the proposal of the nomination committee for the extraordinary general meeting 2023 is available on www.bettercollective.com.
Re Item 3. Proposal on authorisation to the Chair of the meeting
The board of directors proposes to authorise the Chair of the general meeting – with right of substitution – to file the resolutions passed with the
Additional information
Adoption requirements
The approval of the board of directors’ proposals under agenda item 2 and 3 can be adopted by simple majority.
Share capital and voting rights
At the time of this notice, the share capital in
Availability of information
This notice with the agenda, the complete proposals and schedules is made public on the Company’s website (www.bettercollective.com) as of this date.
Questions to the agenda and other documents for the general meeting may be submitted in writing and must be received by the Company no later than Tuesday
Furthermore, shareholders or proxies, present at the extraordinary general meeting, may ask questions to the board of directors and the executive management on the general meeting.
Admission to the general meeting and granting of proxy
The extraordinary general meeting will be held in accordance with section 6.4 of the Company’s articles of association as a completely electronic general meeting without the possibility of physical attendance.
A shareholder or proxy wishing to attend the general meeting must request an admission by submitting the registration form by email (scanned copy) to agm@bettercollective.com or by regular mail to
In each case no later than Friday
The registration form is enclosed to this notice as Schedule 2 and is also available on the website of the Company, www.bettercollective.com.
Attending the general meeting electronically
Electronic participation in the extraordinary general meeting will take place through Euronext’s virtual general meeting portal, which can be accessed via a computer, tablet or smartphone using a web browser. The virtual general meeting portal provides the possibility of asking questions and voting (if required) during the general meeting. The shareholders who have registered to participate in the general meeting will receive further instructions on how to attend the general meeting electronically. The information from the Company will be submitted to the email address registered by the shareholder.
Registration Date
The shareholders’ right to attend and cast their votes at the extraordinary general meeting is determined on basis of the number of shares held by the shareholders on the expiry of the date of registration on Tuesday
The number of shares held by each shareholder in the Company on the date of registration is calculated at
Information to shareholders who hold their shares through
The following information is to shareholders who hold their shares through
In order to attend the extraordinary general meeting virtually and exercise your voting rights, you must register your voting rights in the register of shareholders kept by
If you want to exercise your voting right by proxy, you must also register your voting rights in the register of shareholders kept by
Registration process for voting rights – Direct-registered holders:
Shareholders who hold their shares on an account directly with
Registration process for voting rights – Nominee-registered holders:
To be registered and entitled to vote at the general meeting, shareholders who hold shares via a nominee must act in accordance with the instructions set out below:
Nominee-registered shareholders must request the nominee to register their shares temporarily in their own name in the register of shareholders kept by
Attendance with an adviser
Shareholders may attend the general meeting electronically together with an adviser if they have taken out an admission card for themselves and the accompanying adviser no later than Friday
Shareholders, who do not wish to or are unable to attend the general meeting electronically may exercise their rights by completing the proxy/absentee vote form enclosed as Schedule 3 to this notice.
On the proxy/absentee vote form. Shareholders can choose to:
- Vote by post (please note, that a vote by post cannot be withdrawn after it has been received by the Company),
- Grant a proxy to a named third party or;
- Grant a proxy to the Chair of the board of directors (votes will be casted in accordance with the board of directors’ and the nomination committee’s recommendations).
Processing of personal data
For information on how your personal data is processed by
https://www.euroclear.com/dam/ESw/Legal/Privacy-notice-bolagsstammor-engelska.pdf
For information on how your personal data is processed by
Language
The general meeting will be conducted in the English language without any simultaneous translation being offered.
The following schedules are enclosed to this notice:
Schedule 1 – The management level posts held by the nominated candidates
Schedule 2 – Registration form
Schedule 3 – Proxy-absentee vote form
On behalf of the board of directors
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